Health of Animals Regulations Part XII: Transportation of Animals-Regulatory Amendment – Interpretive Guidance for Regulated Parties
19.0 Records

19.1 Regulatory Authority

Health of Animals Regulations Section 159.4 (1)-(4)

19.2 Required Outcomes

Every commercial carrier will record and keep written records of every animal shipment.  Records will be made at the time of loading and will contain all of the information required in the HAR section 159.4 (1)-(4).  The format of the record is not prescribed and is determined by the regulated party to support their own business needs.

19.3 Guidance to regulated parties

Every person who transport animals for financial benefit, regardless of the quantity or the frequency, are required to keep records related to the movement of those animals.  Records must be provided prior to departure and must contain at a minimum:

  • Name and address of the producer or shipper, consignee or receiver,
  • The transport company and the driver name,
  • An identification number (license) of the conveyance in which the animals are moved (usually the trailer),
  • The measurement in square meters or square feet of floor area available to animals in the conveyance (for uncrated animals) or in the crate (for crated animals); do this per species and per segregated area if multiple species or classes are loaded,
  • The date and place that the crates or conveyance were last cleaned and disinfected,
  • The date, time and place that the animals came into the carrier's (driver's) custody,
  • The description of the animals in the load (e.g. species, class and any other info parties may find helpful),
    • Example: Bovine, cull cows, 2 in the load appear thin but otherwise fit to transport.
    • Example: Poultry, spent hens, 20% have poor feather cover but appear able to make the trip if appropriately tarped.
  • The number of animals in the load (per species if multiple species are loaded),
  • The gross weight of the animals (per species if multiple species are loaded),
  • The last time the animals had access to feed, water and rest.  These numbers may differ since water is often provided longer than feed.  The person who had care and custody of the animals prior to loading (the owner or a representative of) will provide this information to the transporter via a signed declaration
    • Example: last fed (date and time of day) water stopped (date and time of day), last rested (usually coincides with the onset of loading).
  • The last time an animal of any species that is in heavy lactation was milked prior to loading.  The person who had care and custody of the animals prior to loading (the owner or a representative of) will provide this information to the transporter via a signed declaration.
  • The name and address of the establishment or facility to which the animals are delivered if that place is a slaughter establishment, an auction market, an assembly yard or a feedlot (can be coordinated with Transfer of Responsibility see section 159.3 (1)-(2).

In addition to the information in the animal transport record at the time of loading, the transporter will add as the information becomes available:

  • The date, time and place that animals were provided with feed, water and/or rest while in the carrier's custody, and
  • The date, time and place that the animals are unloaded at the destination, and the name of the person who accepted them (can be coordinated with Transfer of Responsibility see section 159.3 (1)-(2).

The driver of the conveyance will keep the original or a copy of the record with, at a minimum, the information listed above, and will provide it to CFIA upon request.

Date modified: