Info Source - Sources of Federal Government and Employee Information

Table of Contents

Introduction to Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

Responsibilities

The Canadian Food Inspection Agency's (CFIA) plans and priorities link directly to the Government of Canada's priorities for bolstering economic prosperity, strengthening security at the border and of the safety of the food supply, protecting the environment and contributing to the health of Canadians.

The Canadian Food Inspection Agency (CFIA) is one of Canada's largest science-based regulatory agencies. The Agency's vision is to excel as a science-based regulator, trusted and respected by Canadians and the international community.

The CFIA's mandate is to safeguard food, animals, and plants, which enhances the health and well-being of Canada's people, environment, and economy. The CFIA has more than 6,000 professionals working across Canada in the National Capital Region and in four operational areas — Atlantic, Quebec, Ontario, and Western.  Every day, the Agency's employees help to safeguard plant and animal health, prevent food safety hazards, manage food safety investigations and recalls, and protect the marketplace from unfair practices.

The CFIA is headed by a president who reports to the Minister of Health.

Responsibilities:

The CFIA is responsible for administrating and enforcing 13 federal statutes and 38 sets of regulations, for supporting a sustainable plant and animal resource base, and for regulating the safety and quality of food sold in Canada.

In November 2012, the Safe Food for Canadians Act received Royal Assent. This new legislation, when fully in force, will bring into effect new regulations and provide the necessary legal framework for a more consistent approach to strengthening food inspection in Canada.

The Agricultural Growth Act received Royal Assent in February 2015, and most provisions have come into force. The Agricultural Growth Act modernizes and strengthens federal agriculture legislation, supports innovation in the Canadian agriculture industry, and enhances global market opportunities for Canadians.

The CFIA shares many of its core responsibilities with other federal departments and agencies, provincial, territorial, and municipal authorities, private industry, and other stakeholders. The CFIA works with its partners to implement food safety measures; manage plant, animal, and food risks, incidents, and emergencies; and promote the development of food safety and disease control systems to maintain the safety of Canada's high-quality agriculture, agri-food, aquaculture, and fishery products.

Institutional Functions, Programs and Activities

Food Program

The Food Program aims to mitigate risks to public health associated with diseases and other health hazards in the food supply system and to manage food safety emergencies and incidents. The program achieves its objectives by promoting food safety awareness through public engagement and verification of compliance by industry with standards and science-based regulations. The program delivers initiatives to verify that consumers receive food safety and nutrition information and to mitigate unfair market practices targeting consumers and industry. Collaboration with other governments and stakeholders further enhances the Agency's ability to track, detect and mitigate risks associated with food and the food supply system, including food-borne illness. This program supports public health and instils confidence in Canada's food system.

Activities include: integrating the Hazard Analysis Critical Control Point (HACCP) approach to food safety; sampling products and testing; responding effectively to food safety emergencies and incidents; developing non-health and safety food labelling regulations and policies; verifying that food products adhere to requirements; verifying that industry and food products adhere to fair market practices; monitoring samples for chemical residues, microbiology, physical (extraneous materials in foods), irradiation, composition (calcium, protein, bone particles, etc.) additives, species verification, can integrity, and sterility); and On Farm Food Safety (monitoring, surveillance, maintain recognition system for on-farm food safety programs, delivering outreach, education and awareness sessions).

Meat and Poultry

The Meat and Poultry Program aims to mitigate risks associated with meat and poultry and their products that are produced in Canada's federally registered establishments or imported for consumption. The program achieves its objectives by verifying that meat, poultry and their products meet health and safety requirements as set out in the Food and Drugs Act, the Canadian Agricultural Products Act, the Livestock and Poultry Carcass Grading Regulations, and the Meat Inspection Act and Regulations. The program also helps to mitigate unfair market practices related to labelling compliance as set out in the Consumer Packaging and Labelling Act for pre-packaged meat products, and audits the delivery of a grading program based on objective meat quality and retail yield standards. Through verification of compliance with the aforementioned acts and regulations, the program supports confidence in Canada's meat, poultry and their products.

Activities include: Inspection, Enforcement and Compliance (establishment registration, removal of Specified Risk Material (SRM) from the food supply, inspections, audits, verifications, information reporting, documents examination, seizure and detention, recalls, response to complaints, investigations, enforcement, and compliance for animal slaughter and meat processing plants); Lab Services (lab testing, method development and adaptation, advice); Labelling (monitoring, surveillance, documentation review and laboratory analysis; verification of compliance with regulations and standards, enforcement); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice); Outreach, Engagement and Partnerships (public opinion research, workshops, consultations, education, stakeholder engagement, relationship building with other government departments, publishing communication and information products); Program Design and Regulations (evaluations, development of regulations, standards, and manuals and tools for program implementation); and Bovine Spongiform Encephalopathy (enhanced BSE surveillance, testing, removal of SRM from the food supply, and enhanced tracking and tracing).

Inspection and Monitoring (Meat and Poultry Products)

Description: Records related to the inspection, slaughter, monitoring and auditing of food animals, meat products, meat by-products and plant sanitation.
Document Types: Forms, legislation, regulations, memoranda, records of decision, schedules, guidelines (e.g., inspection procedures), manuals, reports (e.g. audit and monitoring reports), and correspondence.
Record Number: CFIA MPP 075

Veterinary
Description:
This bank contains reports and memos prepared by the Regional Director, reports by the Regional Veterinary Supervisor, reports generated by District Veterinarians, training records, files on accredited veterinarians, and investigative reports.
Class of Individuals: Veterinarians.
Purpose: To document allegations of non-compliance with proper procedures for certifying livestock by accredited veterinarians for export purposes under the authority of the Health of Animals Act and Regulations.
Consistent Uses: The information is used to conduct investigations on the ethics of professional veterinarians and to ensure compliance with procedures so as to ensure the international credibility of Canadian export certification.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA MPP 075
TBS Registration: 001713
Bank Number: CFIA PPU 026

On-Farm Food Safety Recognition Program

Description: Records related to requirements for industry for on-farm food safety programs for fresh fruits and vegetables.
Document Types: Legislation, regulations, guidelines, memoranda, checklists, reports, and correspondence.
Record Number: CFIA PPB 022

Red Meat Grading Program

Description: Records related to national and regional program audits of Red Meat Grading Program delivery, including grading, audits and monitoring documents, complaints, enforcement and policy development.
Document Types: Forms, legislation, regulations, memoranda, records of decision, schedules, guidelines, reports, and correspondence.
Record Number: CFIA RMG 035

Registration and Product Standards (Meat and Poultry Products)

Description: Records related to standards for the construction and maintenance of federally registered meat establishments and all activities that take place therein, e.g. processing, grading and marking of red meat, poultry and poultry products. Records may include sanitation and building standards; food safety enhancement program pre-requisite programs for meat plants, grading standards; poultry packaging and labelling; import and export requirements; policy development; and consultation with industry.
Document Types: Forms, legislation, regulations, standards, memoranda, records of decision, schedules, guidelines, reports, and correspondence.
Record Number: CFIA RPS 030

Animal – Licensing of Swine Producers Feeding Garbage
Description: Historical data. Information contained in this bank includes copies of permits issued to individuals showing the name, address, location and number of swine on premises, building structure and size, number of swine arriving at the premises, number of swine leaving and the location where they were slaughtered. Files contain applications for all garbage feeders operating in Canada.
Class of individuals: All garbage feeders who have operated or are operating in Canada
Purpose: To support the prevention of the introduction of disease through the feeding of garbage to swine in accordance with the Health of Animals Act. NB: This information is no longer collected as part of Agency routine operations, but the legacy information has been stored in RDIMS.
Consistent Uses: The primary use of this bank is to monitor garbage feeding of swine and to license premises in Canada.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA RPS 030
TBS Registration
: 000881
Bank Number: CFIA PPU 060

Canadian Registered Hatcheries (Chicken/Turkey/Waterfowl/Game bird)
Description: Documentation prepared by federal inspectors on hatchery permit issuance, hatchery premises plans, inspections and audit reports.
Class of Individuals: Chicken/turkey/waterfowl/game bird hatchery operators.
Purpose: To provide historical records on hatcheries registered under the Hatchery Regulations of the Health of Animals Act.
Consistent Uses: Health status; program performance; and delivery as it relates to the production of healthy disease-free day-old birds.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The files are then transferred to Library and Archives Canada for selective retention.
RDA Number: 2003/015
Related Record Number: CFIA RPS 030
TBS Registration: 000884
Bank Number: CFIA PPU 075

Food Safety - HACCP Systems, Development & Implementation
Description: The National Hazard Analysis Critical Control Point (HACCP) adaptation contribution program is intended to provide contribution funding to small- and medium-sized federally registered food processing establishments to develop and implement HACCP systems.
Class of Individuals: Owners of small- and medium-sized federally registered food processing establishments.
Purpose: To collect information about participating establishments and their owners, such as the name, address, social insurance number, size and progress through HACCP implementation, in order to determine the usefulness of the program dollars spent.
Consistent Uses: None at the present time.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA RPS 030
TBS Registration: 004005
Bank Number: CFIA PPU 036

Food Safety - Poultry Stations
Description: As per the Livestock and Poultry Carcass Grading Regulations, under the Canada Agricultural Products Act, this bank contains documentation prepared by federal inspectors on registration, processed poultry grading standards, application, program delivery and audits.
Class of Individuals: Registered processed poultry station operators.
Purpose: To provide historical records on processed poultry stations; grading standards; and compliance for graded poultry.
Consistent Uses: The primary use of the files is to accumulate for weekly publication a provincial and Canadian record of processed poultry stations' output for use by the Canadian poultry industry.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA RPS 030
TBS Registration: 000885
Bank Number: CFIA PPU 080

Egg

The Egg Program aims to mitigate risks associated with egg and egg products that are produced in Canada's federally registered establishments or imported for consumption. The program achieves its objectives by verifying that eggs and egg products are graded according to and meet the requirements of the Food and Drugs Act, Canada Agricultural Products Act, the Egg Regulations and the Processed Egg Regulations. The program also helps to mitigate unfair market practices by verifying that labelling and advertising practices meet the requirements of the Consumer Packaging and Labelling Act for pre-packaged egg products. Through verification of compliance with the aforementioned acts and regulations, the program supports confidence in Canada's egg and egg products.

Activities include: Inspection, Enforcement and Compliance (establishment registration, inspections, audits, verifications, information reporting, documents examination, containment, seizure and detention, notification, recalls, response to complaints, investigations, and enforcement); Lab Services (lab testing, method development and adaptation, advice); Labelling (monitoring, surveillance, review of documentation and laboratory analysis; verification of compliance with regulations and standards, enforcement); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice); Outreach, Engagement and Partnerships (public opinion research, workshops, consultations, education, stakeholder engagement, relationship building with other government departments, partners and stakeholders, publishing communication and information products); and Program Design and Regulations (evaluations, development of regulations, standards and manuals and tools for program implementation).

Export and Import (Egg and Egg Products)

Description: Records related to the certification of Canadian egg and egg products for export to comply with the requirements of foreign countries; information on the compliance of imported egg and egg products with Canadian standards. Records may include import certification; export certification; foreign inspection system and foreign country residue monitoring programs and establishment reviews; review of registered Canadian and foreign facilities to comply with export and import requirements; statistics; complaints; enforcement and compliance; and policy development.
Document Types: Forms, certificates, correspondence, memoranda, statistical charts, reports, legislation, regulations, guidelines, lists.
Record Number: CFIA PPB 009

Processed Egg Stations Operation
Description: Documentation on processed egg stations operation.
Class of Individuals: Processed egg station operators.
Purpose: To provide a historical record on registered processed egg station operations, compliance and station output.
Consistent Uses: The bank is used to maintain a list of registered processed egg stations and to accumulate a provincial and national record of processed egg output for use by the total Canadian poultry industry.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA MON 060
TBS Registration: 000883
Bank Number: CFIA PPU 070

Shell Egg Grading Stations
Description: Documentation on shell egg grading station operation.
Class of Individuals: Egg station operators.
Purpose: To provide a historical record on registered egg station operations and compliance.
Consistent Uses: The information is used to maintain a list of registered shell egg grading stations for the Canadian poultry industry.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA MON 060
TBS Registration: 000882
Bank Number: CFIA PPU 065

Dairy

The Dairy Program aims to mitigate risks associated with dairy and dairy products that are produced in Canada's federally registered establishments or imported for consumption. The program achieves its objectives by verifying that dairy and dairy products meet health and safety requirements, as set out in the Food and Drugs Act, Canada Agricultural Products Act and the Dairy Products Regulations. The program also helps to mitigate unfair market practices by verifying that labelling for pre-packaged dairy products meets the requirements of the Consumer Packaging and Labelling Act. Through verification of compliance with the aforementioned acts and regulations, the program supports confidence in Canada's dairy products.

Activities include: Inspection, Enforcement and Compliance (establishment registration, inspections, audits, verifications, information reporting, documents examination, licensing, containment, seizure and detention, notification, recalls, response to complaints, investigations, and enforcement); Lab Services (lab testing, method development and adaptation, advice); Labelling (monitoring, surveillance, review of documentation and laboratory analysis; verification of compliance with regulations and standards, enforcement); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice); Outreach, Engagement and Partnerships (public opinion research, workshops, consultations, education and stakeholder engagement, relationship building with other government departments, partners and stakeholders, publishing communication and information products); and Program Design and Regulations (evaluations, development of regulations, standards and manuals and tools for program implementation).

Inspection and Monitoring

Description: Records related to the inspection and monitoring of dairy, egg and egg products, fresh and processed fruit and vegetables, honey and maple products; and the inspection of related establishments. Records may include product inspection; establishment inspection; laboratory analysis; certificates of inspection; system auditing; consultation with governmental and non-governmental organizations; violations and prosecutions; inspection fees; complaints; compliance; policy development. Some information is stored in various Agency repositories, such as MCAP, LSTS, C-PIQ and RDIMS.
Document Types: Legislation, regulations, guidelines, reports, forms, memoranda, correspondence, test results.
Record Number: CFIA MON 060

Inspection and Registration – Processed Dairy Products
Description: This bank contains information on the condition of dairy premises, product quality, volumes and countries of origin of imported products.
Class of Individuals: Dairy processors.
Purpose: To support the enforcement of the regulation of dairy products under the mandate of the Canada Agricultural Products Act and Regulations.
Consistent Uses: The information is used in regulating the manufacturing, importation, exportation and marketing of dairy products and in the formulation of government policy.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA MON 060
TBS Registration: 000886
Bank Number: CFIA PPU 085

Fish and Seafood

The Fish & Seafood Program aims to mitigate risks associated with fish and seafood products processed in Canada's federally registered establishments or imported for consumption. It achieves its objectives by developing product and process standards and verifying that products, importers and domestic industry comply with quality, safety and identity of fish and seafood requirements, as set out in the Food and Drugs Act and Regulations, the Consumer Packaging and Labelling Act and Regulations and the Fish Inspection Act and Regulations. Through verification of compliance with the aforementioned acts and regulations, the program supports confidence in Canada's fish and seafood products.

Activities include: Inspection, Enforcement and Compliance (establishment registration, inspections, audits, verifications, information reporting, documents examination, seizure and detention, recalls, response to complaints, investigations, enforcement, and creating standards for the vehicles used in transportation); Lab Services (lab testing, method development and adaptation, advice); Labelling (monitoring, surveillance, review of documentation and laboratory analysis; verification of compliance with regulations and standards, enforcement); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice); Outreach, Engagement and Partnerships (public opinion research, workshops, consultations, education and stakeholder engagement, relationship building with other government departments, partners and stakeholders, publishing communication and information products); and Program Design and Regulations (evaluations, development of regulations, standards, and manuals and tools for program implementation).

Fish Inspection

Description: Records relate to the inspection of fish products for export, including inter-provincial, and for import, for safety and quality; and verification of industry Quality Management Program. Records may include product inspection and certification for export; verification of industry processing; inspection of fish harvesting, handling, transportation, storage and processing facilities; marine shellfish monitoring (in partnership with Fisheries and Oceans Canada and Environment and Climate Change Canada); and development and enforcement of regulations. Lists include registered plants, import alerts, agreement country plant lists for import, establishment lists for export, acceptable common names.
Document Types: Legislation, regulations, guidelines, reports, forms, memoranda, correspondence, test results, lists, certificates, agreements
Format: Data warehouse with inspection data accessed through Enterprise and Operation Reporting facility.
Record Number: CFIA INS 483

Consumer Complaint Database
Description: Information on complaints received from consumers including the name, address and phone number of the complainant, details of the complaint and the results of the investigations.
Class of Individuals: Consumers
Purpose: To record the particulars of complaints from consumers and buyers of fish products and investigations related thereto.
Consistent Uses: In cases of suspected food poisoning, other data including illness symptoms are stored.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA INS 483
TBS Registration: 003623
Bank Number: CFIA PPU 095

Investigations: Violations of Acts and Regulations - FPI CFIA
Description: The information contained in this bank consists of narrative reports that describe the action taken in a particular investigation. Coverage consists of persons and/or companies suspected of violating or contravening acts and regulations administered by Enforcement and Investigation Services (EIS).
Class of Individuals: The general public.
Purpose: To maintain records to assist in the enforcement of the Acts and regulations administered by EIS. Narrative reports are collected under the authority of the Canadian Food Inspection Agency Act. Social insurance numbers are collected on narrative reports under the authority of the Canadian Food Inspection Agency Act. The social insurance number is required to properly identify individuals suspected of violating or contravening the Act.
Consistent Uses: The information is used primarily to investigate alleged and known violations or contraventions of Acts and regulations administered by EIS.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada. The remaining files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA EXP 090, CFIA INS 483, CFIA HTA 010, CFIA FRC 145, CFIA VAR 110
TBS Registration: 001875
Bank Number: CFIA PPU 096

Fresh Fruits and Vegetables

The Fresh Fruit and Vegetable Program aims to mitigate risks associated with fresh fruits and vegetables and their products that are produced in Canada or imported for consumption. It achieves its objectives by verifying that products meet all stipulated health and safety requirements as set out in the Food and Drugs Act. Following the Canada Agricultural Products Act and the Fresh Fruit and Vegetable Regulations, this program mitigates unfair market practices by verifying that labelling and net quantity requirements as per the Consumer Packaging and Labelling Act for pre-packaged Fresh Fruit and Vegetable products are adhered to. Through verification of compliance with the aforementioned acts and regulations, the program supports confidence in Canada's fresh fruit and vegetable products.

Registration, Licensing and Permits

Description: Records related to the registration and the licensing of warehouses and processing plants for animal, food and plants products; licensing of dealers and brokers; issuance of permits. Records may relate to registration of animal, food and plant establishments; licensing of dealers and brokers; issuance of permits; suspension or cancellation of registration; lists of registered processors; arbitration of disputes / boards; complaints; and policy development.
Document Types: Legislation, regulations, guidelines, forms, memoranda, reports, lists, plans and drawings, policies, correspondence, permits, licenses.
Record Number: CFIA RLA 050

Licensing Agents and Inspection – Fresh Fruit and Vegetables
Description: This bank contains information on product grading, labelling and packaging for fresh fruits and vegetables as well as information on dealers and brokers.
Class of Individuals: Dealers and brokers.
Purpose: To support the enforcement of the Canadian Agricultural Products Act and regulations of relating to product quality and marking of fresh fruit and vegetables.
Consistent Uses: The information is used to assist in the maintenance of national quality standards and to assess compliance with regulatory requirements.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA RLA 050
TBS Registration: 000887
Bank Number: CFIA PPU 090

Destination Inspection Service

Description: Records related to applications and results of inspections for fresh fruit and vegetables upon arrival at destination and providing an impartial evaluation of the product quality which can be used for arbitration of quality and financial disputes between buyers and sellers. Records may relate to destination inspections; produce quality; and quality disputes.
Document Types: Legislation, regulations, guidelines, forms, memoranda, reports, lists, correspondence.
Record Number: CFIA PPB 023

Processed Products

The Processed Products Program aims to mitigate risks associated with processed products, including honey and maple products, which are produced in Canada or imported for consumption. The program achieves its objectives by verifying that processed products comply with health and food safety requirements, as set out in the Food and Drugs Act, the Canada Agricultural Products, the Processed Products Regulation, the Maple Products Regulations and the Honey Products Regulations. The program minimizes unfair market practices by verifying that labelling and net quantity requirements for pre-packaged processed products as set out in the Consumer Packaging and Labelling Act are adhered to. Through verification of compliance with the aforementioned acts and regulations, the program supports confidence in Canada's processed products.

Activities include: Inspection, Enforcement and Compliance (establishment registration, inspections, audits, verifications, information reporting, documents examination, seizure and detention, recalls, response to complaints, enforcement); Lab Services (lab testing, method development and adaptation, advice); Labelling (monitoring, surveillance, review of documentation and laboratory analysis; verification of compliance with regulations and standards (including grade and label verification), enforcement); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice); Outreach, Engagement and Partnerships (public opinion research, workshops, consultations, education and stakeholder engagement, relationship building with other government departments, partners and stakeholders, publishing communication and information products); and Program Design and Regulations (evaluations, development of regulations, standards, and manuals and tools for program implementation).

Food Safety Action Plan (FSAP) Chemical and Microbiology Targeted Surveys

Description: Records related to the targeted surveys for chemical and microbial hazards in foods. Records may relate to chemical and microbiological sampling plans; and results, analysis of data collected and reports summarizing results.
Document Types: Surveys, memoranda, forms, plans, correspondence, reports, test results.
Record Number: CFIA PPB 027

Food Safety - Chemical and Microbiology Assessments

Description: Records related to results of assessing the potential risk of a food product. Records may include chemical and microbiology assessments.
Document Types: Assessments, correspondence, reports.
Record Number: CFIA PPB 007

Issue Management System (IMS)

Description: Records related to technology tools used to document, track, and communicate information relating to the investigation and resolution of food related issues including food recalls. Records may include product type; client or business name and address; hazard; complainant; food inspector summary details; referral information; distribution; and recall effectiveness.
Document Types: Lists, correspondence, print-outs, forms, legislation, regulations, guidelines, test results, memoranda.
Record Number: CFIA IMS 206

Multi Commodity Activities Program (MCAP)

Description: Information on tasks lists, reference material and reports on individual facility inspections, audits and product inspections.
Document Types : Establishment, assessment standard, compliance rating, inspector comments.
Record Number: CFIA MCA 209

Residue, Anti-Microbial and Micro-Organisms System (RAMS)

Description: Records related to permit area residue specialists to account for out-of-compliant residue analyses in meat products, to follow up the subsequent trace back activities to the farm of origin and to correlate the results of the on-farm investigation.
Document Types: Test results, correspondence, memoranda, reports, forms.
Record Number: CFIA RAM 100

Training for Inspection and Monitoring

Description: Information on training for the inspection and monitoring of food animals, meat products and plant sanitation. Records may include inspection techniques for various species; sanitation practices; humane handling, meat processing; basic meat science; basic microbiology; food borne pathogens; and biological residues.
Document Types: Forms, correspondence, educational material, memoranda.
Format: Training materials in written format as modules with visual components on video or filmstrip with audio cassette.
Record Number: CFIA TIM 076

Inspector/Grader Certificate & Application
Description: Information required for all inspectors in the CFIA to permit them to inspect under the various acts.
Class of Individuals: Inspectors.
Purpose: To permit inspectors to inspect agricultural commodities.
Consistent Uses: Once the application form has been completed and approved, a card is presented to the individual so that he/she then becomes a registered establishment inspector.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA TIM 076
TBS Registration: 002696
Bank Number: CFIA PPU 097

Imported and Manufactured Food Products

The Imported and Manufactured Food Products Program (IMFP) aims to mitigate risks associated with food commodities that are solely regulated by the Food and Drugs Act and Regulations. The CFIA and provincial/territorial governments share the jurisdiction over IMFP because the sector includes a large variety of foods that are traded intra-provincially or inter-provincially. This program achieves its objectives by verifying that these products comply with the health, food safety, and consumer protection requirements. The program mitigates unfair market practices by verifying that requirements related to net quantity, composition, claims, labelling, and advertising of these foods are adhered to and by enforcing the Food and Drugs Act and Regulations and the Consumer Packaging and Labelling Act and Regulations. Through enforcement of the requirements of the aforementioned acts and regulations, the program supports confidence in Canada's imported and manufactured food products.

Activities include: inspection, audits, verifications, information reporting, documents examination, seizure and detention, recalls, response to complaints, follow up, and enforcement; Lab Services (lab testing, method development and adaptation, advice); Labelling (monitoring, surveillance, review of documentation and laboratory analysis; verification of compliance with regulatory requirements and standards, enforcement); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice); Outreach, Engagement and Partnerships (public opinion research, workshops, consultations, education and stakeholder engagement, relationship building with other government departments, partners and stakeholders, publishing communication and information products); Program Design and Regulations (response to issues, provision of advice, development of regulations, manuals, policies and tools for program implementation); Food and Consumer Safety Action Plan (inspections, audits, verifications, information reporting, documents examination, sample testing for chemical residues, pathogens and composition).

Children's Food Project

Description: Records related to the chemical residues in foods targeted to children, including sampling plans, results, analyses of data collected, and reports summarizing results.
Document Types: Reports, legislation, regulations and guidelines, labels, charts, forms, correspondence, memoranda.
Record Number: CFIA PPB 028

Development of Labelling Guidance

Description: Records related to consultation information and responses to various labelling questions that have been posed to stakeholders in order to capture opinions and positions that could be used to develop clear guidance documents.
Document Types: Reports, charts, samples, forms, correspondence, memoranda, guidelines, regulations, legislation.
Record Number: CFIA PPB 005

Food - Consumer Protection

Description: Records related to the development and implementation of program strategies related to food labelling, packaging, advertising (all food), standards related to food products and nutritional value. These records may include information that promotes consistency of principles and approaches across all Food programs. Records may include providing guidance to industry and to CFIA inspectors; decisions; policy analyses; studies and surveys; consumer complaints; training; correspondence and communications with internal and external stakeholders; and consultation with governmental and non-governmental organizations.
Document Types: Forms, reports, briefing notes, correspondence, policies, guidelines, regulations, legislation, questionnaires.
Record Number: CFIA RLA 045

Inspection and Monitoring (Imported and Manufactured Food Products)

Description: Information on the Inspection and Monitoring of domestic and imported foods regulated solely under the Food and Drugs Act and theConsumer Packaging and Labelling Act. Includes records related to inspection and monitoring of food products; establishments and importers in the non-federally registered sector; technical training material and manuals; codes of practices; and guidance documents.
Document Types: Correspondence, forms, training materials, manuals, guidelines, regulations and legislation.
Record Number: CFIA PPB 021

Food Safety - Imported and Manufactured Food Program

Description: Records related to food safety and fair labelling practices activities. Records may relate to work specifications; program design and development projects; technical training material and manuals; and codes of practices and guidance.
Document Types: Correspondence, reports, charts, training materials, manuals, legislation, regulations, guidelines, memoranda.
Record Number: CFIA PPB 021

Food Safety - National Chemical and Microbiology Residue Monitoring Program

Description: Records related to the National Chemical and Microbiology Residue Monitoring Program. Records may relate to chemical and microbiological sampling plans; and results, analyses of data collected, and reports summarizing results.
Document Types: Reports, plans, correspondence, memoranda.
Record Number: CFIA PPB 006

Food Safety - Risk Analysis

Description: Records related to ingredient submissions for safety assessments, sampling program results, inspection program and policy design and development for safety assessments for food with respect to contamination. Records may include certificate of registration; labelling; correspondence; and inspection and sampling reports.
Document Types: Certificates, correspondence, reports, memoranda, forms.
Record Number: CFIA PPB 029

Labelling Information and Guidance

Description: Information on labelling guidance for industry and public use related to the labelling of food products sold in Canada. Activities include nutrition labelling; highlighted ingredients and flavours labelling; method of production labelling; Labelling of Biotechnology derived food; product of Canada labelling; net quantity; and durable life dating.
Document Types: Samples, reports, charts, forms, correspondence, memoranda.
Record Number: CFIA PPB 004

Product Standards, Grading and Labelling (Agri-food Products)

Description: Information on the development of grading programs and standards related to quality, labels, nutritional value and safety of Agri-food products. Records may include standards and grading requirements (dairy, egg and egg products, fresh fruit and vegetables, processed fruit and vegetables, honey, maple and organic products); label requirements; packaging; weight and volume; studies and surveys; policy development; and consultation with governmental and non-governmental organizations.
Document Types:Legislation, regulations, guidelines, reports, correspondence, standards, memoranda, questionnaires.
Record Number: CFIA DFV 045

Food Safety – Food Products
Description: This bank contains documentation on safety, grading, packaging, and labelling of food products as well as correspondence and information on food processors, packers, importers, wholesalers and producers.
Class of Individuals: Processors, packers, importers, wholesalers and producers of food products.
Purpose: To aid the enforcement of the Canada Agricultural Products Act and Regulations relating to the quality and safety of food products.
Consistent Uses: The information is used to assist in the maintenance of national quality standards and to assess compliance with regulatory requirements.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA DFV 045
TBS Registration: 000888
Bank Number: CFIA PPU 095

Animal Health and Zoonotics Program

The Animal Health and Zoonotics Program aims to mitigate risks to Canada's animal resource base, animal feeds and animal products, which are integral to a safe and accessible food supply system as well as to public health. The program achieves its objectives by mitigating risks to Canada's animals (including livestock and aquatic animals) from regulated diseases, managing animal disease emergencies and incidents, mitigating and managing risks to animals and derived food products associated with feed, promoting animal welfare and guarding against deliberate threats to the animal resource base. The program helps to mitigate risks associated with animal diseases that can be transmitted to humans by controlling diseases within animal populations. This program supports the health of Canada's animal resources and instils confidence in the safety of Canada's animals, animal products and by-products, and production systems.

Activities include: animal health risk assessments; consulting with sector stakeholders; disease control and surveillance; veterinary biologics regulation; verifying that animals and animal products meet domestic and international requirements; effective biosecurity measures; response to animal health emergencies and incidents; monitoring feeds for the presence of chemical residues, pesticides, and other contaminants; investigating detection of feed-related contamination of meat, milk, or eggs; and verifying establishment compliance with specified risk material and ruminant feed bans.

Terrestrial Animal Health

The Terrestrial Animal Health Program aims to mitigate the entry of reportable, foreign animal diseases and the spread of reportable domestic animal diseases as set out in the Health of Animals Act and the Health of Animals Regulations. This program achieves its objectives by delivering initiatives that track, detect, and mitigate risks to the terrestrial animal resource base.

Activities include; Inspection, Enforcement and Compliance (inspections, audits, verifications, information reporting, documents examination, enforcement); Laboratory Services (testing, test method development and adaptation, advice); Labelling (monitoring, surveillance, review of documentation and laboratory analysis; verification of compliance with regulations and standards, enforcement); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice); Outreach, Engagement and Partnerships (public opinion research, workshops, consultations, education and stakeholder engagement, relationship building with other government departments, partners and stakeholder, publishing communication and information products); Program Design and Regulations (evaluations, development of regulations, standards, strategies, policies, and manuals and tools for program implementation); Regulation of the Canadian veterinary biologics industry (manufacturing, importation, distribution, utilization, regulatory controls, technical standards, licensing of facilities and products, inspection, environmental assessments for biotechnology-derived veterinary biologics, outreach, technical cooperation with other regulatory agencies, international harmonization, and promotion of compliance).

Animal - Biosecurity

Description: Records related to information the development and implementations of national biosecurity programs. The Office of Animal Biosecurity serves as a resource with respect to innovative, effective and comprehensive biosecurity measures to prevent the introduction or spread of diseases and vectors, integrated across agricultural commodities and continuously evolving as risks are identified or change. Records may relate to the development of biosecurity standards in Canada, involving both animal and plant commodities and service sectors; and other related topics.
Document Types: Legislation, regulations, guidelines, protocols, reports, correspondence, memoranda, standards.
Record Number: CFIA PPB 010

Animal - Disease Control

Description: Records related to the Animal Disease Control programs for the prevention, detection, control and/or eradication of certain communicable and other diseases of terrestrial animals, including foreign animal disease plans, emergency response plans and destruction and disposal advisory documents. Includes records related to reportable diseases of terrestrial animals, poultry and bees (e.g. bovine tuberculosis, bovine spongiform encephalopathy, brucellosis, chronic wasting disease, cysticercosis, equine infectious anaemia, fowl typhoid, pullorum disease, rabies, scrapie, and certain exotic animal diseases). Also includes information on policies and programs to prevent, detect, control and eradicate bovine spongiform encephalopathy (BSE), including information on the enhanced feed ban and the regulated removal of specified risk material (SRM). Records may include reports; briefings; correspondence; statistics; and policy and procedural documents including manuals, animal health hazard specific plans and directives.
Document Types: Manuals, plans, directives, legislation, regulations, guidelines, briefing notes, plans, reports, correspondence, memoranda.
Record Number: CFIA CON 025

Artificial Insemination (A.I.) Units
Description: Information contained in the bank includes reports on owners of male donor animals in the artificial insemination units; name, identification and test results of the animals; records on the amount of semen being imported into the country to be stored at the artificial insemination units; and records showing the amount of semen exported.
Class of Individuals: Individuals who have had semen collection of their animals performed at artificial insemination units.
Purpose: To support the prevention of disease transmission through the use of artificial insemination.
Consistent Uses: This bank is used in the monitoring of artificial insemination units and for issuing licences, export certificates and import permits.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA CON 025
TBS Registration: 000880
Bank Number: CFIA PPU 055

Disease Investigation
Description: Information contained in the bank includes reports on herds or flocks in which there have been an unusual number of deaths or other uncommon occurrences which are believed to be the result of a regulated disease; reports from veterinary practitioners reporting unusual occurrences in their area; and reports from veterinarians in charge of registered establishments reporting high incidence of disease in one particular herd or flock.
Class of Individuals: Livestock owners who have had uncommon occurrences in their herds or flocks.
Purpose: To support the monitoring of livestock diseases in Canada in accordance with the Health of Animals Act.
Consistent Uses: The primary use of this bank is to report unusual occurrences of animal disease.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA CON 025
TBS Registration: 000874
Bank Number: CFIA PPU 025

Disease Investigation on Reportable Diseases
Description: Information contained in the bank includes reports on individual herds or flocks in which a reportable disease has been diagnosed or suspected.
Class of Individuals: Livestock owners who have a reportable disease in their herds or flocks.
Purpose: To support the eradication and/or control of livestock diseases in Canada which are reportable under the Health of Animals Act.
Consistent Uses: The primary use of this bank is to monitor reportable livestock diseases and payment of compensation.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA CON 025
TBS Registration: 000879
Bank Number: CFIA PPU 050

Bovine Tuberculosis, Herd test reports
Description: Information contained in the bank includes the names and contact information for owners of livestock herds tested for bovine tuberculosis, the identification of and number of animals tested; the number of animals suspected of or suffering from tuberculosis; the location where infected animals were slaughtered; and the amount of compensation paid. This information bank records test results on all livestock herds tested for bovine tuberculosis.
Class of Individuals: Livestock owners of animals tested for bovine tuberculosis.
Purpose: To support the eradication of bovine tuberculosis and to meet requirements of trading partners.
Consistent Uses: The primary use of this bank is to monitor tuberculosis in Canada and to calculate the payment of compensation for animals slaughtered under the Health of Animals Act.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA CON 025
TBS Registration: 000875
Bank Number: CFIA PPU 030

Brucellosis, Herd test reports
Description: Information contained in the bank includes the names and contact information for owners of livestock herds tested for brucellosis, the identification of and number of animals tested, the number of animals suspected of or suffering from brucellosis, the location where infected animals were slaughtered, the amount of compensation paid, and a certificate declaring the premises free of disease. This information bank records test results on all livestock herds tested for brucellosis.
Class of Individuals: Livestock owners of animals tested for brucellosis.
Purpose: To confirm Canada's freedom from brucellosis and to meet requirements of trading partners.
Consistent Uses: The primary use of this bank is to monitor the brucellosis situation in Canada and to calculate the payment of compensation for animals ordered destroyed under the Health of Animals Act.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA CON 025
TBS Registration: 000877
Bank Number: CFIA PPU 040

Johne's disease (Paratuberculosis), Herd test reports
Description: Historical data. Information contained in the bank includes the number of animals tested and the number of animals suspected of or suffering from Johne's disease.
Class of Individuals: Livestock owners of animals suspected of or suffering from Johne's disease.
Purpose: To support the control of Johne's disease in accordance with the Health of Animals Act.
Consistent Uses: The primary use of this bank is to monitor Johne's disease in Canada.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA CON 025
TBS Registration: 000878
Bank Number: CFIA PPU 045

Leukosis for the Canada Health Accredited Herd Program, Herd Test Reports
Description: The information in this bank includes reports on herd owners, the number of animals tested and the number of animals suspected of being infected with enzootic bovine leukosis (EBL) virus. This bank records all official test results on all herds enrolled in the Canada Health Accredited Herd (CHAH) plan for EBL. Information in the bank also includes the identity of the animals in the herd.
Class of Individuals: Livestock owners who wish to enroll their herds in the voluntary CHAH plan for EBL.
Purpose: To support a voluntary herd accreditation program for EBL in Canadian cattle herds. The CHAH program enables owners to detect EBL and to control the infection within their herd. It also facilitates domestic and international trade.
Consistent Uses: This bank records all official test results on all herds enrolled in the CHAH plan for EBL.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA CON 025
TBS Registration: 002378
Bank Number: CFIA PPU 046

Rabies, test reports
Description: Information in this bank relates to the identity and location of individuals or organizations whose animals are infected with or suspected of being infected with rabies. The information includes the number of specimens submitted, test results, number and identity of animals quarantined, the amount of indemnity paid, and a certificate declaring the premises in question free of the disease.
Class of Individuals: Livestock, pet and zoo owners.
Purpose: To collect disease control statistics, and to support the prediction of disease, quarantine and indemnity.
Consistent Uses: The information is used to control the disease and predict outbreaks of rabies, make payments of indemnity and to decide on treatment in the case of human contact.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA CON 025
TBS Registration: 002377
Bank Number: CFIA PPU 051

Animal - Epidemiology and Disease Surveillance

Description: Records related to animal health risk identification and characterization of animal disease surveillance and monitoring programs; emergency preparedness/surveillance infrastructure development; documents to support the development of policies and regulations related to epidemiology and surveillance activities. It may also include reports to the Canadian public and to the World Organization for Animal Health (OIE) in support of Canada's official disease status for all federally reportable animal diseases. Documents related to programs for bovine spongiform encephalopathy (BSE) surveillance and avian influenza surveillance. Statistical analyses of disease data collected from provincial and federal sources. Accountability documents to funding bodies, including final financial reports and final research reports. Decision documents related to national and international consultations in the areas of epidemiology and surveillance. Records may relate to guidelines; project plans; statistical data and analyses; scientific reference documents; memoranda; correspondence; test results; official disease status reports; meeting minutes for major surveillance project committees; briefings; and policies and procedural documents.
Document Types: Legislation, regulations, guidelines, memoranda, correspondence, briefing notes, reports, plans, data, maps, drawings, minutes.
Format: Electronic analysis software, GIS maps.
Record Number: CFIA PPB 019

Epidemiology and Disease Surveillance
Description: This bank contains information about individuals who are representatives of national livestock and poultry associations, abattoirs and selected farms, and relates to various animal disease sampling. The personal information may include name and contact information of the representatives.
Class of Individuals: Representatives of national livestock and poultry associations, federal/provincial regulated abattoirs, and farms selected for animal disease sampling.
Purpose: Information is used to identify and prevent the spread of animal diseases, and to establish an inventory of representatives from the above organizations. Personal information is collected pursuant to the Health of Animals Act.
Consistent Uses: Contact lists may be shared with federal and/or provincial/territorial safety or law enforcement agencies for suspected contravention of the Animal Health Act. Information may also be used for evaluation of the program.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA PPB 019
TBS Registration: 20091211
Bank Number: CFIA PPU 127

Animal - Humane Transport

Description: Records related to the transportation of animal within Canada or imported to or exported from Canada. Records may relate to enquiries; reports; correspondence; transportation systems; ports of entry; and the recommended codes of practice for farm animals. The World Organisation for Animal Health (OIE) guidelines, training, surveillance and enforcement.
Document Types: Reports, correspondence, legislation, regulations, guidelines, training materials, briefing notes, memoranda.
Record Number: CFIA HTA 010

Investigations: Violations of Acts and Regulations - FPI CFIA
Description: The information contained in this bank consists of narrative reports that describe the action taken in a particular investigation. Coverage consists of persons and/or companies suspected of violating or contravening acts and regulations administered by Enforcement and Investigation Services (EIS).
Class of Individuals: The general public.
Purpose: To maintain records to assist in the enforcement of the Acts and regulations administered by EIS. Narrative reports are collected under the authority of the Canadian Food Inspection Agency Act. Social insurance numbers are collected on narrative reports under the authority of the Canadian Food Inspection Agency Act. The social insurance number is required to properly identify individuals suspected of violating or contravening the Act.
Consistent Uses: The information is used primarily to investigate alleged and known violations or contraventions of Acts and regulations administered by EIS.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are transferred to Library and Archives Canada, and the remaining files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA EXP 090, CFIA INS 483, CFIA HTA 010, CFIA FRC 145, CFIA VAR 110
TBS Registration: 001875
Bank Number: CFIA PPU 096

Animal - Science Advice and Pathology Services

Description: Records related to information the diagnostic service and research of animal diseases, consultation and licensing for use of biologics. Includes records related to the analysis, advice and intelligence to support and enhance the quality of science-based regulatory decisions contributing to the protection of human health and the animal resource base in Canada. Records may include lists of diseases (agents transmissibility to humans, and economic loss due to disease); list of diagnostic testing activities; laboratory samples submission and reports of analyses; consultations with national, international, governmental and non-governmental organizations; surveillance information from provincial and territorial governments and university laboratory partners in the Canadian Animal Health Surveillance Network (CAHSN); and technical and research reports and scientific scans of the environment pertaining to animal health.
Document Types: Records may include correspondence, lists, reports, lab results and analysis, briefing notes, legal opinions, meeting agendas and meeting minutes.
Record Number: CFIA PAT 005

Animal - Veterinary Biologics

Description: Records related to the pre-licensing or pre-importation evaluation of veterinary biologics (e.g., vaccines, diagnostic kits, antibody products), post-licensure monitoring, issuance of licences for facilities and products, issuance of permits for importation and release, issuance of export certificates, inspection of manufacturers and importers, product manufacturing procedures, testing protocols and results, labelling approval.
Document Types: Guidelines, forms, reference documents, memoranda, environmental assessments, licences, permits, correspondence, labelling, facility inspection reports, sample test results, reports, and briefings.
Record Number: CFIA PPB 020

Veterinary Biologics Program

Description: This bank describes information concerning the regulation of veterinary biologics (e.g. vaccines, bacterins, diagnostic kits, immunoglobulin products) that are used for the prevention, treatment or diagnosis of diseases in animals including domestic livestock, poultry, pets, wildlife, and fish. The personal information may include name, contact information, biographical information, and educational information, place of birth and name of organization.
Class of Individuals: Representatives of Canadian and foreign manufacturers in the field of veterinary biologics who apply for licenses, permits and export certificates; animal owners, veterinarians and representatives of veterinarians who report suspected adverse events with respect to veterinary biologics.
Purpose: The personal information is used to administer the veterinary biologics program, and to regulate veterinary biologics for the prevention, treatment and diagnosis of diseases in animals, including the registration and issuance of licenses, permits, and export certificates.
Consistent Uses: The information may be used for contact purposes and to maintain records about adverse events in the veterinary biologics field. Information may be disclosed to federal, provincial/territorial safety or law enforcement agencies if suspected contravention of the Health of Animals Act. Information may be used for evaluation of the program.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA PPB 020
TBS Registration: 20091212
Bank Number: CFIA PPU 126

Animal - Welfare

Description: Records related to humane transportation of animals, humane slaughter of animals, humane treatment of animals, used for the production of veterinary biologics and humane destruction of animals for disease control purposes and information on collaboration with other federal and provincial entities with animal welfare responsibilities (Canada's Animal Welfare infrastructure). Records may relate to reports; enquiries; correspondence; animal transportation systems; ports of entry; briefings; policies; procedures and recommended codes of practice for farm animals; humane treatment of animals in research, testing, and foreign animal disease training.
Document Types: Reports, enquiries, correspondence, briefing notes, policies, procedures, codes of practice, training material.
Record Number: CFIA PPB 011

Laboratory Services

Description: Records related to analytical methodologies to ensure conformity with established quality-assurance and safety standards for certain agri-food products and facilities. Records may relate to research projects on methodologies; research proposals; reports on methods validation; standard operating procedures describing methodology used; analytical reports; test results; laboratory accreditation protocols; proficiency testing reports; quality assurance protocols; research reports; and publications.
Document Types: Correspondence, reports, legislation, regulations, guidelines, procedures, protocols, test results, publications.
Record Number: CFIA AMD 070

Livestock identification and traceability

Description: Records related to the custodianship and movement of livestock identified under the identification and traceability program. Records may include electronic and/or hard copies related to traceability databases pertaining to the manufacturing, sale and purchase of approved identification devices; the identification number of approved tags applied to animals; the current and past location and custodianship of livestock.
Document Types: Correspondence, guidelines, data, reports, memoranda.
Record Number: CFIA PPB 033

Custodians of Livestock: ID and Traceability
Description: This bank describes information that is used in support of sanitary controls and for the purpose of administering or enforcing Part XV of the Health of Animals Act and its related regulations. The information is either collected by administrators for CFIA or received from provincial governments by CFIA with whom data sharing agreements have been signed. The personal information may include the name and contact information of individuals who are custodians of livestock subject to identification and movement reporting regulatory requirements and of the organizations which manufacture, sell or purchase the approved devices used to identify the livestock.
Class of Individuals: The owner or person having the possession, care or control of livestock subject to identification requirements and individuals or representatives of organizations which manufacture, purchase or sell the approved devices used to identify the livestock.
Purpose: This information is used to administer the livestock identification and traceability program, which assists in protecting animals and identifying diseases and toxic substances that may affect animals and persons; and to verify compliance and enforce the livestock identification and traceability requirements under the Health of Animals Act and Regulations.
Consistent Uses: Comments and personal information may be used for the purpose of public health safety or interest, such as research organizations, where applicable. Information may also be used to contact the regulated parties listed in its database to provide information about the program, modified regulatory requirements, for program evaluation and reporting; for enforcement and the protection of animal/public health.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action, and are then destroyed, as Library and Archives Canada has indicated that traceability data is not 'of historic or archival importance'.
RDA Number: 2003/015
Related Record Number: CFIA ETC 020, CFIA ANI 015, CFIA PPB 033
TBS Registration: 20110677
Bank Number: CFIA PPU 128

Terrestrial Animal - Risk Analysis

Description: Records related to identification of hazards, hazard characterizations, risk analysis related to animal movements (live animals, germplasm, carcasses and parts thereof) into and within Canada. Records may relate to policies and procedures for the listing of animal diseases; hazard characterizations on reportable and notifiable animal diseases; disease-specific technical fact sheets; and risk analyses.
Document Types: Correspondence, reports, policies, procedures, memoranda.
Record Number: CFIA PPB 031

National Aquatic Animal Health Program

The National Aquatic Animal Health Program (NAAHP) aims to mitigate risks associated with the introduction and spread of certain aquatic animal disease of concern to Canada. This program achieves its objectives by partnering with Fisheries and Oceans Canada to deliver on initiatives that track, detect and control aquatic animal diseases as set out in the Health of Animals Act, Fish Inspection Act, and Feeds Act. Through verification of compliance with the aforementioned Acts and Regulations, the NAAHP program supports domestic and international confidence in Canada's aquatic animal resources for being free from aquatic animal diseases and contributes to sustainable productivity from aquaculture and fisheries.

Activities include: Inspection, Enforcement and Compliance (inspections, audits, verifications, information reporting, documents examination, licensing, and enforcement); Labelling (monitoring, surveillance, documentation review; verification of compliance with regulations and standards, enforcement); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice); Outreach, Engagement and Partnerships (public opinion research, workshops, consultations, education and stakeholder engagement, relationship building with other government departments, partners and stakeholders, publishing communication and information products); and Program Design and Regulations (evaluations, development of regulations, standards and manuals and tools for program implementation); maintenance of databases; early detection; and control and eradication.

Aquatic Animal - Surveillance and Monitoring

Description: Records related to coordination and integration of new and existing aquatic animal health monitoring programs and surveillance activities into a comprehensive and coordinated national aquatic animal health surveillance system. Work with the Department of Fisheries and Oceans and various stakeholders to enhance surveillance of program, exotic and emerging diseases, and provide protection to Canada's farmed and wild populations; monitor disease trends and threats in Canada and other countries and provide timely and accurate aquatic animal health information. Function as the focal point for the collection, analysis and dissemination of aquatic animal surveillance information and the provision of epidemiological advice and assessments. This information facilitates access to domestic and international markets by providing the basis for health certification and domestic disease control measures. It also provides the information required for international reporting purposes, as required by the World Organization for Animal Health (OIE). The surveillance section of the National Aquatic Animal Health Program (NAAHP) gathers, compiles and analyses data and contextual evidence for generating risk- and consequence-based surveillance plans and substantiates the health status of aquatic animals with regards to regulated diseases. It also provides for the early detection of new and emerging diseases. It collaborates with both the private and the public sectors as is necessary to exercise the surveillance system. Correspondence, reports, policies, procedures, memoranda.
Document Types: Correspondence, notices, memoranda, reports, manuals, policies, procedures.
Format: Electronic database for provincially licensed aquaculture facilities and processing plants and surveillance reports and GIS maps available at headquarters.
Record Number: CFIA PPB 001

Disease Control

Description: Records related to aquatic animal disease prevention and control by establishing and overseeing processing of received disease notifications, domestic movement controls, and the development of Hazard Specific Plans for priority aquatic animal diseases.
Document Types: Policies, standards, procedures, plans, directives, legislation, regulations, guidelines, declarations, permits, briefing notes, reports, correspondence, memoranda.
Record Number: CFIA PPB 002

Aquatic Animal - Risk Analysis

Description: Records related to identification of hazards, hazards characterization, and risk analysis related to aquatic animal movements (live aquatic animals, germplasm, carcasses and parts thereof) into and within Canada. Records may relate to policies and procedures for the listing of aquatic animal diseases; hazard characterizations on reportable and notifiable aquatic animal diseases; disease specific technical fact sheets; and risk analyses.
Document Types: Reports, policies, procedures, correspondence, fact sheets, memoranda.
Record Number: CFIA PPB 003

Aquatic Animal - Export Testing and Certification

Description: Records related to the acceptability of Canadian aquatic animals and products for export by ensuring they are free of disease or disease-causing agents as per requirements of the importing countries. Reports, policies, procedures, correspondence, fact sheets, memoranda.
Document Types: Lists, policies, procedures, correspondence, memoranda, certificates.
Record Number: CFIA PPB 012

Animal - Aquatic Animals / Germplasm / Specified Products Import

Description: Records related to Import permit applications which include information on importer and exporter, products to be shipped, and mitigation measures for conditions of foreign countries to prevent entry of specific aquatic animal pathogens into Canada. They may also include information-gathering documents such as surveys and questionnaires. Records may relate to application forms; import permits; and policies and procedures to support import programs pending approval of the amendment of regulations under the Health of Animals Act.
Document Types: Forms, permits, policies and procedures, correspondence, memoranda.
Record Number: CFIA PPB 013

Feed

The Feed Program aims to minimize risks associated with livestock feeds manufactured in or imported into Canada. The program achieves its objectives by verifying that feeds are safe, effective and labelled in accordance with the Feeds Act and Regulations, and the Health of Animals Regulations. The program contributes to the production and maintenance of a healthy and sustainable animal resource base which supports food safety and environmental sustainability. Through verification of compliance with the Feeds Act and Regulations, the program supports confidence for feeds imported into or manufactured in Canada.

Activities include: Inspection, Enforcement and Compliance (inspections, audits, verifications, information reporting, documents examination, enforcement); Laboratory Services (laboratory testing, method development and adaptation, advice); Labelling (monitoring, surveillance, review of documentation and laboratory analysis; verification of compliance with regulations and standards, enforcement); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice); Outreach, engagement and Partnerships (public opinion research, workshops, consultations, education and stakeholder engagement, relationship building with other government departments, partners and stakeholder, publishing communication and information products); Program Design and Regulations (evaluations, development of regulations, standards, and manuals and tools for program implementation); BSE (tacking, tracing, removal of SRM from the feed supply, consulting with stakeholders); Biotechnology System Regulation (inspection, safety assessments, enforcement, registration, outreach implementation of regulations); feed ingredients approval; feed exemption standards and policies; feed inspection and sampling; monitoring for chemical or biological contaminants, and verifying drug guarantees in feeds; investigating feed-related contamination of meat, milk, or eggs, ad producer complaints; reviewing labels of medicated feeds for compliance; issuing permits for rendering facilities; inspecting commercial feed mills, feed manufacturers and retailers, ingredients manufacturers, and rendering facilities.

Animal - National Feed Program

Description: Records related to pre-sale evaluation of livestock feed and single-ingredient feeds; registration of livestock feed; approval of single ingredients; issuance of permits for rendering facilities; inspection of livestock feed manufacturers (commercial and on farm), feed retail outlets, and rendering facilities; inspection of feed products to ensure compliance with the Feeds Act and Regulations and the Health of Animals Regulations (Feed Ban); monitoring feeds for presence of biological/chemical contaminants. Records may relate to correspondence; labelling; certificates of feed product registration; product inspection; facility inspection; permits; follow-up to non-compliant sample results; labels; and inspections.
Document Types: Correspondence; labels; certificates; inspection reports, permits, test results.
Record Number: CFIA FRC 145

Agricultural Biotechnology
Description: This bank contains correspondence related to agricultural biotechnology, including correspondence on submissions for environmental safety assessments of plants with novel traits (PNTs), novel feeds derived from PNTs, and other areas of agricultural biotechnology. Personal information in this databank includes correspondents' names, addresses (if sent in by post), email addresses (if sent in by email), correspondence, and CFIA responses to that correspondence.
Class of Individuals: Individuals from the general public, academia, non-governmental organizations and industry who write to the CFIA on issues related to agricultural biotechnology.
Purpose: The information is used to respond to correspondence and to provide information (including decision documents) about PNTs to individuals who have provided comments or made general inquiries about agricultural biotechnology. Relevant scientific comments may be used in safety assessments of PNTs. With the consent of the individuals, the names and addresses of the individuals may be provided to the organization conducting the safety assessment.
Consistent Uses: Comments and personal information may be shared with other federal government regulators performing safety assessments, such as Health Canada, for the same purposes: to allow for comments on assessments and other aspects of regulating agricultural biotechnology; and to respond to correspondents.
Retention and Disposal Standards: The personal information and comments received are entered into an electronic database, which will be retained indefinitely. The intent is for hard copies to be retained for five years after the last administrative action and, then destroyed. RDA Number: 2003/015
Related Record Number: CFIA FRC 145, CFIA IPP 155, CFIA PBO 010, CFIA VAR 110
TBS Registration: 005394
Bank Number: CFIA PPU 125

Feed Registration
Description: This bank contains applications for feed registration in compliance with the Feeds Act. It also includes the names and addresses of companies and farmers, and names of feeds (including brand names), together with registration numbers. This information is included on a database of feed manufacturers who have registered feed products.
Class of Individuals: On-farm manufacturers who mix medicated feed and commercial feed mills.
Purpose: Obtained as part of the feed registration procedure.
Consistent Uses: The information is used by CFIA Headquarters and regional feed, registration and compliance staff to carry out inspection and sampling, as required.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA FRC 145
TBS Registration: 001876
Bank Number: CFIA PPU 111

Investigations: Violations of Acts and Regulations - FPI CFIA
Description: The information contained in this bank consists of narrative reports that describe the action taken in a particular investigation. Coverage consists of persons and/or companies suspected of violating or contravening acts and regulations administered by Enforcement and Investigation Services (EIS).
Class of Individuals: The general public.
Purpose: To maintain records to assist in the enforcement of the Acts and regulations administered by EIS. Narrative reports are collected under the authority of the Canadian Food Inspection Agency Act. Social insurance numbers are collected on narrative reports under the authority of the Canadian Food Inspection Agency Act. The social insurance number is required to properly identify individuals suspected of violating or contravening the Act.
Consistent Uses: The information is used primarily to investigate alleged and known violations or contraventions of Acts and regulations administered by EIS.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and the remaining files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA EXP 090, CFIA INS 483, CFIA HTA 010, CFIA FRC 145, CFIA VAR 110
TBS Registration: 001875
Bank Number: CFIA PPU 096

Feed - Biotechnology

Description: Records related to pre-sale evaluation of novel feeds, microbial-derived feeds and inspection/sampling program design and analysis, correspondence concerning biotechnology and microbiology issues. Records may relate to certificate of registration, labelling, correspondence, inspection and sampling reports, analytical results of feed or ingredient samples, company correspondence.
Document Types: Labels, certificates, correspondence, reports, test results.
Record Number: CFIA PPB 014

Feed - Inspection Support, Training, Program Coordination and Outreach

Description: Records related to inspection of livestock feed manufacturers (commercial and on farm), inspection of feed retail outlets, inspection of feed products to ensure compliance with the Feeds Act and Regulations and the Health of Animals Regulations (Feed Ban), inspection of rendering facilities, issuance of permits for rendering facilities and sampling programs for these facilities; policy and program design and development, oversight of training activities; consultation and communication initiatives.
Document Types: Records may include inspection reports, sample results, follow-up to non-compliant sample results, labels and inspections, analytical results of feed samples, company correspondence, permits, guidance documents, and fact sheets
Record Number: CFIA PPB 015

Feed - Evaluation and Nutrition

Description: Records related to pre-sale evaluation of livestock feed and single-ingredient feeds, registration of livestock feed, approval of single ingredients, correspondence with registrants concerning registration and submission issues. Records may relate to labelling; correspondence; certificates of registration; and analytical results of feed samples.
Document Types: Correspondence, certificates, memoranda, samples, labels.
Record Number: CFIA PPB 017

Feed - Risk Analysis

Description: Records related to ingredient submissions for safety assessments, sampling program results, inspection program and policy design and development for safety assessments for feed with respect to contamination. Records may relate to certificate of registration; labelling; correspondence; inspection; and sampling reports.
Document Types:Correspondence, certificates, memoranda, samples, labels.
Record Number: CFIA PPB 018

Plant Resources Program

The Plant Resources Program aims to mitigate risks to Canada's plant resource base, which is integral to a safe and accessible food supply, as well as to public health and environmental sustainability. The program achieves its objectives by regulating agricultural and forestry products; mitigating risks to the plant resource base (including crops and forests) from regulated pests and diseases; regulating the safety and integrity of seeds, fertilizers and plant products; and managing plant health emergencies and incidents. The program also guards against deliberate threats to the plant resource base, facilitates the introduction of emerging plant technologies and protects the rights of plant breeders. Achieving the objectives of the program instils confidence in Canada's plants, plant production systems and plant products, and contributes to the health of Canada's plant resources.

Activities include: Pest surveillance; plant health risk assessments; verifying that imports of plants and plant products meet requirements, assessing and managing environmental safety with respect to emerging plant technologies, granting of plant breeders rights, and verifying seed quality, fertilizer and supplement efficacy and safety and associated labelling.

Plant protection

The Plant Protection Program aims to mitigate the risks associated with the introduction and spread of plant pests of quarantine significance to Canada. It also provides phytosanitary certification of Canadian exports of plants and plant products. The program achieves its objectives by designing and delivering initiatives that track, detect and control or eradicate regulated plant pests and diseases as set out in the Plant Protection Act and Regulations. The program verifies that plant products and their associated risk pathways meet phytosanitary requirements. By protecting the plant resource base, the program supports a safe and sustainable food supply, instills confidence in Canada's plants and plant products, and makes significant contributions to Canada's environment and economy.

Activities include: Inspection, Enforcement and Compliance (inspections, sampling, audits, verifications, information reporting, documents examination, issuing permits, certification, and enforcement); Lab services (lab testing, method development and adaptation, advice); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice); Outreach, Engagement and Partnerships (public opinion research, workshops, consultations, education and stakeholder engagement, relationship building with other government departments, partners and stakeholders, publishing communication and information products); Program Design and Regulations (consultations, negotiations, evaluations, development of regulations, standards, strategies, policies, and manuals and tools for program implementation); control and eradication activities related to plant pests (e.g., insects, diseases), and regulatory research related to plant protection.

Forestry Importation

Description: Records related to the importation of forestry products and inspections and audits of Canadian forestry import facilities. Records may relate to product inspections; establishment inspections; laboratory analyses; certificates of inspection; system auditing, compliance program registration number, and contact information of Canadian importing forestry facilities; import permit database which captures the record of decisions made by the Forestry Section for issuing section 43 permits and section 32 permits that require special consideration for forestry commodities; compliance database contains information of all Canadian forestry facilities that are or were registered in a CFIA forestry compliance program.
Document Types: Reports, lists, inventories, data, permits, correspondence, memoranda
Record Number: CFIA PPB 026

Import, Export and Domestic Programs for Plant Protection

Description: Records may include the planning, maintenance and delivery of a national program designed to prevent the introduction, establishment and spread of plant pests within Canada which are detrimental to the Canadian agricultural and forestry industries, as well as records related to phytosanitary certification of plants and plant products for export. Records also include information on surveys for quarantine pests and control of quarantine pests occurring in Canada, as well as, laboratory testing for export, post-entry quarantine, laboratory diagnostics for import and domestic controls of plant pests, audits and certification of facilities. Information regarding compensation related to some agricultural and forestry plants for the replacement of plants which have been ordered destroyed. Information holdings also include phytosanitary agreements between countries on the standards and certification methods for specific plant products. (Includes: Horticulture, Forestry, Potato, and Grains and Oilseed Commodities). Records may relate to import permits; quarantine; importation of agricultural and forest products; export of agriculture and forestry products to foreign and domestic markets; notices of non-compliance, industry and other government department's correspondence; product and audits, certification and registration of facilities; pest distribution (publications); ship, mill and elevator sanitation and phytosanitary inspection; plant quarantine importation requirements of foreign and domestic markets; phytosanitary treatments and fumigation; pesticide application, phytosanitary export and domestic movement certification; quality system modules, procedure manuals.
Document Types: Certificates, permits, agreements, correspondence, notices, manuals, publications, memoranda.
Record Number: CFIA IPP 155

Agricultural Biotechnology
Description: This bank contains correspondence related to agricultural biotechnology, including correspondence on submissions for environmental safety assessments of plants with novel traits (PNTs), novel feeds derived from PNTs, and other areas of agricultural biotechnology. Personal information in this databank includes correspondents' names, addresses (if sent in by post), email addresses (if sent in by email), correspondence, and CFIA responses to that correspondence.
Class of Individuals: Individuals from the general public, academia, non-governmental organizations and industry who write to the CFIA on issues related to agricultural biotechnology.
Purpose: The information is used to respond to correspondence and to provide information (including decision documents) about PNTs to individuals who have provided comments or made general inquiries about agricultural biotechnology. Relevant scientific comments may be used in safety assessments of PNTs. With the consent of the individuals, the names and addresses of the individuals may be provided to the organization conducting the safety assessment.
Consistent Uses: Comments and personal information may be shared with other federal government regulators performing safety assessments, such as Health Canada, for the same purposes: to allow for comments on assessments and other aspects of regulating agricultural biotechnology; and to respond to correspondents.
Retention and Disposal Standards: The personal information and comments received are entered into an electronic database, which will be retained indefinitely. The intent is for hard copies to be retained for five years after the last administrative action and, then destroyed.
RDA Number: 2003/015
Related Record Number: CFIA FRC 145, CFIA IPP 155, CFIA PBO 010, CFIA VAR 110
TBS Registration: 005394
Bank Number: CFIA PPU 125

Plant - Export Certification System (ECS)
Description: This bank contains information such as the species exported, the destination and phytosanitary condition.
Class of Individuals: The information in this bank relates to persons wishing to export plants or plant materials.
Purpose: To issue phytosanitary certificates for export of plants or plant materials.
Consistent Uses: The purpose of this bank is to issue phytosanitary certificates for export of plants or plant materials.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and the remaining files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA IPP 155
TBS Registration: 003037
Bank Number: CFIA PPU 120

Plant - Import Control Information Bank
Description: This bank contains information on plants and plant materials, such as the species imported, origin, intended use, names of importers, and notices of refused entry.
Class of Individuals: Persons wishing to import plants or plant materials.
Purpose: To issue permits for the import of plants or plant materials, to control entry and to enable the CFIA to correspond with export and/or import permit holders on regulatory subject matters.
Consistent Uses: To issue import permits, to compile plant origin and destination profiles and to enable the CFIA to contact permit holders for regulatory enforcement purposes.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and the remaining files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA IPP 155
TBS Registration: 000892
Bank Number: CFIA PPU 115

Plant - Forestry

Description: Information on the three national third party run wood certification programs designed to mitigate risk attached to Canadian exports: Canadian Debarking and Grub Hole Control Program (CDGHCP), Canadian Heat Treatment Wood Product Certification Program (CHTWPCP) and Canadian Wood Packaging Certification Program (CWPCP). Records may relate to directives; quality system modules; procedure information outlining the three wood certification programs (CWPCP, CHTWPCP, CDGHCP); correspondence with industry; equivalent government bodies and embassies; notices of non-compliance; and certificates for registered facilities under the wood certification programs.
Document Types: Legislation, regulations, guidelines, directives, correspondence, memoranda, certificates, reports.
Record Number: CFIA PPB 025

Plant - Pests and Diseases

Description: Records related to policy and program design to mitigate the spread of plant pests in Canada. For example: Emerald Ash Borer, Potato Cyst Nematodes, and Potato Wart. Records may relate to consultation with governmental and non-governmental organizations and industry stakeholders; correspondence; ministerial correspondence; and policy and program design documents.
Document Types: Correspondence, memoranda, policy documents, reports.
Record Number: CFIA PPB 024

Plant - Risk Analysis

Description: Records related to ingredient submissions for safety assessments, sampling program results, inspection program and policy design and development for safety assessments for plant and plant products with respect to contamination. Records may relate to certificate of registration; labelling; correspondence; inspection; and sampling reports
Document Types: Certificates, labels, reports, correspondence.
Record Number: CFIA PPB 030

Plant - Science Advice and Analysis

Description: Records related to the identification of plant pests and pest risk assessments. Records may also be related to analysis, research, advice and intelligence to support and enhance the quality of science-based regulatory decisions which will contribute to the protection of the plant resource base. Records may relate to lists of intercepted pests, insects and plant diseases; survey results; laboratory sample submissions and reports of analyses; assessments of pest risk; and product safety. Records may also contain surveys and/or safety assessments of plants with novel traits; consultations with national, international, governmental and non-governmental organizations; technical and research reports; and scientific scans of the environment pertaining to plant health.
Document Types: Lists, surveys, forms, correspondence, memoranda.
Record Number: CFIA BIO 170

Seed

The Seed Program aims to ensure that seeds sold in Canada meet established standards, are properly represented in the marketplace and most agricultural crop kinds are registered before entering the marketplace. The program achieves its objectives by verifying that seeds meet quality, biosafety and labelling and registration standards as set out in the Seeds Act and Regulations, and Plant Protection Act and Regulations. Regulating the environmental release of plants with novel traits (PNTs) contributes to environmental sustainability and the health and safety of Canadians. Furthermore, quality assured and accurately labelled seeds help contribute towards a prosperous agricultural production system and to domestic and international confidence in Canada's seeds.

Activities include: Inspection, Enforcement and Compliance (inspections of pedigreed seed crop, confined research field trials and conditions of unconfined release authorizations, sampling, lab analysis, label review, information reporting, compliance and enforcement follow-up, audits, verifications, establishment and third party delivery registrations/certifications, variety registration assessments for seed commercialization, environmental release reviews and authorizations for PNTs, issuance of authorizations, development of risk management plans, registrations, and certificates); Lab Services (lab testing, method development and adaptation, advice), Labelling (monitoring, surveillance, review of documentation and laboratory analysis; verification of compliance with regulations and standards, and enforcement); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice); Outreach, Engagement and Partnerships (workshops, consultations, education and stakeholder engagement, relationship building with other government departments, partners and stakeholders, publishing of communication and information products); Program Design and Regulations (consultations, negotiations, development of regulations, standards, strategies, policies, and manuals and tools for program implementation); Biotechnology System Regulation (inspection, assessments of biotechnology safety, stewardship compliance inspection, enforcement, registration, outreach, education, and implementation of regulations).

Plant - Seed Potatoes

Description: Records related to the planning, maintenance and delivery of a national program designed to provide seed potatoes of a class and quality that will meet the demands of both domestic and export markets. Information includes control of imports, inspection and testing of seed potatoes, certification for domestic markets, export certification, and facilitation of seed potato trade. This program also contains information on guidelines, specifications and standards for seed potatoes
Document Types: Agreements, standards, legislation, regulations, guidelines, certificates, standards, reports, training materials, testing results, inventories, labels, correspondence, memoranda
Record Number: CFIA SEE 161

Application for Compensation (PVYn)
Description: Information comprising name, address, telephone number, legal description of persons (farmers), property, production and sale records and the grower's seed potato certification number.
Class of Individuals: Farmers mainly.
Purpose: For the purpose of awarding compensation payments to persons (farmers mainly) affected by the plant virus PVYn.
Consistent Uses: It is expected that there will be some form of data sharing with the provinces and the potato marketing boards.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 99/004
Related Record Number: CFIA SEE 161
TBS Registration: 002941
Bank Number: CFIA PPU 012

Traceback Information (PVYn)
Description: Information includes the name, address, telephone number, legal description of affected land, the UTM Code of affected land, grower seed potato certification number, and a map of the farm.
Class of Individuals: Mainly potato producers.
Purpose: To trace possible sources of PVYn infections on specific farms.
Consistent Uses: This information will be used internally only. Policy development may be based on general information collected.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA SEE 161
TBS Registration: 003137
Bank Number: CFIA PPU 014

Plant - Seed Program and Variety Registration

Description: Records related to the planning, maintenance and delivery of a national program designed to ensure seed in the marketplace is properly labelled and meets quality standards. This includes information on the development of new or amended seed standards; packaging and labelling; inspection and enforcement of standards governing seed quality; applications and associated correspondence related to the evaluation of new varieties of seeds for the purpose of registration; applications and associated correspondence related to the registration of seed establishments and the recognition of their personnel; applications and associated correspondence related to the recognition of "authorized crop inspection services", "Conformity Verification Bodies", and "Authorized Exporter Program participants". Records may relate to development of seed standards and regulations; registering and inspecting seed establishments; accrediting seed graders; licensing seed operators; developing training material to help ensure seeds sold in, imported to and exported from, Canada meet established standards for quality and are properly labelled; registration of seed varieties; database of registered and unregistered varieties (includes company names, but does not include the names of individuals); seed inspection; violations and detentions; crop inspection; grading; diseases; and seed testing; Organization for Economic Co-operation and Development (OECD) Seed Schemes issues including multiplication agreements; development of seed policies including adventitious presence of seed and the inspection of seed under the Organic Regulations.
Document Types: Legislation, regulations, inventories, standards, guidelines, labels, reports, correspondence, memoranda
Record Number: CFIA VAR 110

Accreditation of Private Seed Testing Laboratories
Description: This bank contains technical information on the organization, management, testing equipment, sample throughput and the performance rating of the laboratory in performance monitoring programs, as well as a list of Authorized Exporter (AE) program participants (AE laboratories, AE lab managers, AE analysts).
Class of Individuals: Seed laboratory proprietors; accredited seed analysts.
Purpose: The purpose of this bank is to maintain records of the businesses and individuals that have been accredited to test and grade seed, and in some cases test seed for OECD export certification purposes (Authorized Exporter participants) along with the technical data on the basis for the accreditation and subsequent performance of the quality of the seed testing carried out by each laboratory.
Consistent Uses: To assess, on the basis of performance and maintenance of the facilities and staff, if the accreditation should be continued or withdrawn.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA VAR 110
TBS Registration: 003139
Bank Number: CFIA PPU 103

Accredited Private Seed Analyst
Description: This bank contains technical information on persons who applied for and wrote an accredited seed analyst exam. It contains a copy of their results and any certificates awarded.
Class of Individuals: Seed analysts working for private seed testing laboratories or seed firms.
Purpose: The purpose of this bank is to maintain a record of the persons who have written the exam and the results that they achieved.
Consistent Uses: To assess the level of the persons' competence should they wish to obtain a higher level of accreditation. The file is used to confirm that the level of accreditation that a seed laboratory merits is based on the qualification of its complements of accredited seed analysts.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA VAR 110
TBS Registration: 003138
Bank Number: CFIA PPU 102

Agricultural Biotechnology
Description: This bank contains correspondence related to agricultural biotechnology, including correspondence on submissions for environmental safety assessments of plants with novel traits (PNTs), novel feeds derived from PNTs, and other areas of agricultural biotechnology. Personal information in this databank includes correspondents' names, addresses (if sent in by post), email addresses (if sent in by email), correspondence, and CFIA responses to that correspondence.
Class of Individuals: Individuals from the general public, academia, non-governmental organizations and industry who write to the CFIA on issues related to agricultural biotechnology.
Purpose: The information is used to respond to correspondence and to provide information (including decision documents) about PNTs to individuals who have provided comments or made general inquiries about agricultural biotechnology. Relevant scientific comments may be used in safety assessments of PNTs. With the consent of the individuals, the names and addresses of the individuals may be provided to the organization conducting the safety assessment.
Consistent Uses: Comments and personal information may be shared with other federal government regulators performing safety assessments, such as Health Canada, for the same purposes: to allow for comments on assessments and other aspects of regulating agricultural biotechnology; and to respond to correspondents.
Retention and Disposal Standards: The personal information and comments received are entered into an electronic database, which will be retained indefinitely. The intent is for hard copies to be retained for five years after the last administrative action and, then destroyed.
RDA Number: 2003/015
Related Record Number: CFIA FRC 145, CFIA IPP 155, CFIA PBO 010, CFIA VAR 110
TBS Registration: 005394
Bank Number: CFIA PPU 125

Authorization of Establishments to Certify Seed
Description: This bank contains technical information on seed handling equipment, seed sale data, product compliance data.
Class of Individuals: Seed establishment proprietors.
Purpose: To maintain a record of businesses and individuals that have been authorized to tag and seal certified seed, and/or sell certified seed in bulk, along with technical data on the basis of the authorization and subsequent performance of the seed from such establishments in meeting standards under the Seeds Act and Regulations.
Consistent Uses: To assess, on the basis of product performance whether authorization should be continued or withdrawn to certify seed.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA VAR 110
TBS Registration: 000890
Bank Number: CFIA PPU 105

Investigations: Violations of Acts and Regulations - FPI CFIA
Description: The information contained in this bank consists of narrative reports that describe the action taken in a particular investigation. Coverage consists of persons and/or companies suspected of violating or contravening acts and regulations administered by Enforcement and Investigation Services (EIS).
Class of Individuals: The general public.
Purpose: To maintain records to assist in the enforcement of the Acts and regulations administered by EIS. Narrative reports are collected under the authority of the Canadian Food Inspection Agency Act. Social insurance numbers are collected on narrative reports under the authority of the Canadian Food Inspection Agency Act. The social insurance number is required to properly identify individuals suspected of violating or contravening the Act.
Consistent Uses: The information is used primarily to investigate alleged and known violations or contraventions of Acts and regulations administered by EIS.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA EXP 090, CFIA INS 483, CFIA HTA 010, CFIA FRC 145, CFIA VAR 110
TBS Registration: 001875
Bank Number: CFIA PPU 096

Seed Quality
Description: This bank contains information on purity, labelling, advertising of seeds, registration of crop varieties and production data. Individuals involved in the production, importation and marketing of seed are identified by name and address.
Class of Individuals: Seed producers and growers.
Purpose: To monitor and enforce compliance with the Seeds Act and Regulations respecting quality, labelling and advertising of seeds.
Consistent Uses: To ensure that seed producers and growers are operating in compliance with the Act and Regulations.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA VAR 110
TBS Registration: 000889
Bank Number: CFIA PPU 100

Regulation of the Environmental Release of Plants with Novel Traits (PNT) in Canada

Description: Records related to the planning, maintenance and delivery of a national program designed to protect the environment from potential harm due to the environmental release of plants with novel traits (PNTs). Applications submitted and associated correspondence for confined research field trial approvals (i.e., restricted, small-scale environmental release of PNTs for research purposes only), for unconfined (unrestricted environmental release of PNTs) environmental release authorizations and import of PNTs into Canada that have not yet been approved for unconfined environmental release; development and maintenance of directives and policies related to protecting the environment and regulating the environmental release of PNTs; multi-stakeholder consultations on various issues; and development of Government of Canada positions for international negotiations and discussions in the area of agricultural biotechnology. Records may relate to plants with novel traits (PNTs); plant biotechnology regulatory policy; novelty; PNT approach; environmental safety of genetically modified/novel plants; plant molecular farming; adventitious presence; ornamental PNTs; herbicide tolerance; insect resistance; genetic use restriction technologies (GURTs); genetically modified/novel forestry trees; biology documents; Cartagena Protocol on Biosafety; North American Plant Protection Organization (NAPPO), Biotechnology panel; North American Biotechnology Initiative (NABI); Organization for Economic Cooperation and Development (OECD), Working Group on Harmonization of Regulatory Oversight in Biotechnology.
Document Types: Inventories, legislation, regulations, policies, guidelines, protocols, reports.
Record Number: CFIA PBO 010

Agricultural Biotechnology
Description: This bank contains correspondence related to agricultural biotechnology, including correspondence on submissions for environmental safety assessments of plants with novel traits (PNTs), novel feeds derived from PNTs, and other areas of agricultural biotechnology. Personal information in this databank includes correspondents' names, addresses (if sent in by post), email addresses (if sent in by email), correspondence, and CFIA responses to that correspondence.
Class of Individuals: Individuals from the general public, academia, non-governmental organizations and industry who write to the CFIA on issues related to agricultural biotechnology.
Purpose: The information is used to respond to correspondence and to provide information (including decision documents) about PNTs to individuals who have provided comments or made general inquiries about agricultural biotechnology. Relevant scientific comments may be used in safety assessments of PNTs. With the consent of the individuals, the names and addresses of the individuals may be provided to the organization conducting the safety assessment.
Consistent Uses: Comments and personal information may be shared with other federal government regulators performing safety assessments, such as Health Canada, for the same purposes: to allow for comments on assessments and other aspects of regulating agricultural biotechnology; and to respond to correspondents.
Retention and Disposal Standards: The personal information and comments received are entered into an electronic database, which will be retained indefinitely. The intent is for hard copies to be retained for five years after the last administrative action and, then destroyed.
RDA Number: 2003/015
Related Record Number: CFIA FRC 145, CFIA IPP 155, CFIA PBO 010, CFIA VAR 110
TBS Registration: 005394
Bank Number: CFIA PPU 125

Fertilizer

The Fertilizer Program aims to ensure that regulated fertilizers, fertilizer/pesticides and supplements products sold in or imported into Canada are properly labelled, effective and safe for humans, plants, animals, and the environment. The program achieves its objectives by verifying that all fertilizers and supplements meet the standards for safety and efficacy as set out in the Fertilizers Act and Regulations. Through verification of compliance with aforementioned acts and regulations, the program contributes to public health and environmental sustainability and supports domestic and international confidence in fertilizers manufactured in Canada.

Activities include: Inspection, Enforcement and Compliance (education, inspections, sampling, label review, records review, issuance of warning, detentions, submission administration and management, evaluations, assessments, registrations, approvals, advice to stakeholders, and review procedures); Lab services (lab testing, method development and adaptation, advice); Labelling (monitoring, surveillance, review of documentation and laboratory analysis; verification of compliance with regulations and standards, and enforcement); Strategic Policy and Science (regulatory research, risk assessment, analysis, advice), Outreach, Engagement and Partnerships (public opinion research, workshops, consultations, education and stakeholder engagement, relationship building with other government departments, partners and stakeholders, publishing communication and information products) Program Design and Regulations (scientific reviews, external reference material update, inspection program management and tracking, regulatory and legislative amendments, policies and standards development, technical advice, training); and Biotechnology System Regulation (inspection, biotechnology safety assessments, enforcement, registration, outreach, and development and implementation of regulations).

Plant - Fertilizer Evaluation, Registration and Compliance

Description: Records related to the planning, maintenance and delivery of a national program designed to ensure safe and efficacious fertilizer and supplement products in the marketplace and that these products are properly labelled. This includes product submissions, associated correspondence and information on product evaluation, registration and/or approval of fertilizer and supplements, and of authorization of field trial testing of supplements; and inspection of fertilizers and supplements products to ensure compliance with regulatory requirements. Records may relate to the safety and efficacy evaluations of fertilizers and supplements; product registrations; approval of non-registerable products; correspondence; labels; certificates of registration; product inspections, sampling and analysis; non-compliance; novel/biotechnology derived supplements; Canadian Fertilizer Quality Assurance Program (CFQAP) that track the Nitrogen, Phosphorus and Potassium fertilizer blenders and manufacturers in Canada; Fertilizer Tracking System database; and list of all registered fertilizers and supplements.
Document Types: Forms, inventories, labels, correspondence, memoranda, certificates, tracking documents, lists.
Record Number: CFIA FEV 150

Intellectual Property Rights

The Plant Breeders' Rights Program, by which plant breeders can obtain intellectual property rights for their new plant varieties, aims to create an environment in Canada which supports innovation in plant breeding, as set out in the Plant Breeders' Rights Act. The program achieves its objectives by assessing applications from plant breeders to determine that new plant varieties meet the criteria for protection, and when all requirements have been met, rights are granted to the breeder/owner of a variety for a period of up to 18 years. The owner of a new variety who receives a grant of rights has exclusive rights over use of the variety, and will be able to protect his/her new variety from exploitation by others. Through enforcing the Plant Breeders' Rights Act, the program stimulates plant breeding in Canada, facilitates better access to foreign varieties for Canadian producers and supports the protection of Canadian varieties in other countries.

Activities include: verification and Compliance (application and file review, trial site examination, reporting, publication of application status and descriptions of plant variety, granting of rights under the Plant Breeders' Rights Act, renewal of rights); Outreach, Engagement and partnerships (International working groups, consultations, education and stakeholder engagement, relationship building with other government departments, partners and stakeholders, and publishing of communication and information products); Program Design and Regulation (consultations, negotiations, evaluations, drafting of legislative amendments, development of regulations, standards, strategies, policies, and guidelines and tools for program implementation).

Plant - Breeders Rights

Description: Records related to applications and associated correspondence, evaluations, trial site examinations and granting of plant breeders' rights to applicants who have developed a new, distinct, uniform and stable plant variety. The granting of Plant Breeders Rights provides a type of intellectual property rights. Records may relate to Plant Breeders' Rights applications; trial data and reports; variety descriptions and comparative photographs; copies of Plant Breeders' Rights certificates; Plant Varieties Journals; correspondence; documents relating to the work of the International Union for Protection of New Varieties of Plants (UPOV), Plant Breeders' Rights database contains information on applicants (companies and individuals) such as address and telephone numbers, email contact addresses. Information on the plant varieties for which applications for Plant Breeders' Rights are submitted is also entered in the database, such as origin and breeding history, plant descriptions, photos and summaries of the differences from the most similar varieties of that species.
Document Types: Forms, photographs, certificates, correspondence, memoranda, reports, lists, inventories, data.
Record Number: CFIA PPB 008

International Collaboration and Technical Agreements

The Canadian Food Inspection Agency (CFIA)'s International Collaboration and Technical Agreements program contributes to a coherent, predictable, and science-based international regulatory framework that facilitates meeting regulatory requirements of importing countries' food, animals and plants, and their products, resulting in the facilitation of multi-billion dollar trade for the Canadian economy. The program achieves its objectives through actively participating in international fora for the development of international science-based rules, standards, guidelines and policies and, the management of sanitary and phytosanitary committees established under international agreements. The CFIA's active promotion of the Canadian science-based regulatory system with foreign trading partners and negotiations to resolve scientific and technical issues contribute to market access.

Activities include: Leading Canada's participation in international sanitary and phytosanitary standard setting bodies and committees; negotiating and establishing import and export conditions; participating in the development of international standards, policies and guidelines; demonstrating the effectiveness of Canada's food safety, animal health, and plant health system to trading partners; contributing to the activities of the Market Access Secretariat; and supporting the scientific and technical aspects of trade dispute settlement processes.

Animal - Animals / Animal Genetics / Animal Products Importation

Description: Records related to the control of bird and animal pathogens in imports to prevent animal disease from gaining entry into Canada. Records may relate to veterinary inspection reports; Foreign Animal Disease (FAD) strategy documents; quarantine station activity reports; import protocols; risk assessments; import permit applications; import permits; laboratory diagnostic test results; import of animal pathogens; import of game farm and zoological garden animals; import of pets; policies and procedures, audit reports and importer information related to the importation of pet food; import of feathers, skins, hides and wool; import of birds; import of fertilizers; import of tankage; import of plant products; import of insects; and other imports (tropical fish, amphibians, worms).
Document Types: Reports, correspondence, legislation, regulations, guidelines, policies, permits, certificates, forms.
Record Number: CFIA ANI 015

Animal - Importation Program
Description: This bank contains information related to the importation of animals, animal products and by-products, veterinary biologics and related items. Examples include cattle, horses, poultry, animal semen and embryos, meat, animal hides, veterinary vaccines, serums, toxins. The information relates to permits, applications, quarantines, test results, the numbers imported, etc.
Class of Individuals: Information relates primarily to the identification of Canadian importers. To a lesser extent, it relates to exporters in other countries.
Purpose: To provide statistical information on imported commodities, to enable trace-backs for disease purposes and to provide an inventory of animals, commodities, and owners, for reference and consultation purposes.
Consistent Uses: This bank is used primarily for issuing import permits, quarantining animals and birds, import statistic compilation, tracing back from disease outbreaks, and the verification of legal entry of animals, etc. into Canada.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA ANI 015
TBS Registration: 001711
Bank Number: CFIA PPU 011

Animal Health - Export Testing and Certification

Description: Records related to the acceptability of Canadian animals and products for export by ensuring they are free of disease or disease-causing agents and meeting the standards of importing countries.Records may relate to species of animals; disease and disease-causing agents; import requirements of foreign countries; export testing programs and certification; facilitating export; export of livestock, non-traditional exotic species, birds; poultry; and the export of plants.
Document Types: Lists, legislation, regulations, guidelines, policies, forms, certificates.
Record Number: CFIA ETC 020

Animal - Export of Livestock
Description: Information contained in this bank includes names and addresses of livestock exporters, numbers, and identification of the livestock, including embryos and semen exported. The files include records on individuals as well as companies involved in the exporting of livestock such as volume of business, value of contracts and purpose of exportation.
Class of Individuals: Livestock owners and companies exporting livestock.
Purpose: To support the prevention of the export of diseased livestock; to ensure that the livestock meet the health requirements of the importing countries, and to provide for statistical compilation.
Consistent Uses: The bank is used to monitor the export of animals, to issue health certificates and to establish uniformity of procedures in the operations of quarantine and inspection of livestock for export.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA ETC 020
TBS Registration: 000873
Bank Number: CFIA PPU 020

Embryo Transfer Centres
Description: Information contained in this bank includes the names and identification of parents of embryos, results of tests of parent and recipient animals, records of animals, animal embryos imported into the country by means of recipient animals or for transfer into recipient animals and records showing the number of animal embryos exported.
Class of Individuals: Individuals who operate embryo transfers performed at embryo transfer centres.
Purpose: To support the prevention of disease transmission through the process of animal embryo transfer from donor females into recipient females.
Consistent Uses: The bank is used in the monitoring of embryo transfer centres for registration purposes and for issuing export certificates and import permits.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and all other files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA ETC 020
TBS Registration: 000876
Bank Number: CFIA PPU 035

Automated Import Reference System (AIRS)

Description: Records related to searchable database of CFIA import requirements; covers applicable regulations and policies and information on all CFIA import requirements for specific commodities.
Document Types: Records may include product and product category based on harmonized system import coding, program requirements, and regulatory requirements.
Record Number: CFIA AIR 200

Export and Import

Description: Records related to certification of Canadian meat and meat products for export to comply with the requirements of foreign countries. Includes compliance of imported meat, meat products and all of the by products with Canadian standards. Records may relate to import certification; export certification; statistics; policy development; lists of all approved foreign establishments; and products for import and export, and statistics on the import and export of meat.
Document Types: Certificates, reports, legislation, regulations, guidelines, policies, lists, correspondence, memoranda.
Record Number: CFIA EXP 090

Investigations: Violations of Acts and Regulations - FPI CFIA
Description: The information contained in this bank consists of narrative reports that describe the action taken in a particular investigation. Coverage consists of persons and/or companies suspected of violating or contravening acts and regulations administered by Enforcement and Investigation Services (EIS).
Class of Individuals: The general public.
Purpose: To maintain records to assist in the enforcement of the Acts and regulations administered by EIS. Narrative reports are collected under the authority of the Canadian Food Inspection Agency Act. Social insurance numbers are collected on narrative reports under the authority of the Canadian Food Inspection Agency Act. The social insurance number is required to properly identify individuals suspected of violating or contravening the Act.
Consistent Uses: The information is used primarily to investigate alleged and known violations or contraventions of Acts and regulations administered by EIS.
Retention and Disposal Standards: These files are retained for 10 years following the last administrative action. The Policy and General Subject files are then transferred to Library and Archives Canada, and the remaining files are destroyed.
RDA Number: 2003/015
Related Record Number: CFIA EXP 090, CFIA INS 483, CFIA HTA 010, CFIA FRC 145, CFIA VAR 110
TBS Registration: 001875
Bank Number: CFIA PPU 096

Import - Compliance Standards

Description: Records related to the control and regulation of imported, animal, food and plant products to comply with Canadian standards. Records may relate to import requirements; review of registered Canadian and foreign facilities to comply with import requirements; statistics; complaints; enforcement and compliance; inter-provincial requirements; and policy development.
Document Types: Legislation, regulations, guidelines, policies, forms, lists, inventories, data, correspondence, memoranda.
Record Number: CFIA IEI 055

Import Retrieval System (IRS)

Description: Records related to lists and compilations of basic details of every shipment imported into Canada for all commodities regulated by the CFIA. Records may relate to importer; exporter; business number; product type; Harmonized System (HS) Code; port of entry; country of origin; and weight.
Document Types: Inventories, lists, forms, correspondence, memoranda.
Record Number: CFIA IRS 222

International Engagement – Plant Business Line

Description: Records may include CFIA involvement in diverse multilateral fora including: environmental release of new plants with novel traits, approvals of fertilizers and supplements, registration and intellectual property protection of new varieties, seed certification and plant protection for multiple commodities (grains and oilseeds, forest products, horticultural products, and potatoes). The records may relate to CFIA's contribution of technical phytosanitary expertise to market access initiatives and work undertaken by the Agency and the Government of Canada more broadly. This work is based on the application of science and standards, with the principle goal being the facilitation of market access for Canadian exports.
Document Types: Standards, correspondence, memoranda
Record Number: CFIA PPB 032

Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Information management services provide central expertise, oversight, strategic direction, guidance and a supporting infrastructure to help enable all CFIA employees in their responsibilities for information lifecycle management. These services provide direct support to Agency program and service delivery; foster informed decision-making facilitate accountability, transparency and collaboration; ensure retention of Information Resources of Business Value (IRBV); and preserve and ensure access to information for the benefit of present and future generations.

Information Technology Services

Information technology services consist of activities and technologies that increase productivity by enabling the creation, management and enhancement of business processes and information. Ultimately, this supports the achievement of Agency priorities and program delivery, and enhances services to the public.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property Services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Legend

  • Standard Classes of Records (CoRs)
  • Standard Personal Information Banks (PIBs)

Classes of Personal Information

General Correspondence and Enquiries

Personal information in this class relates to routine correspondence received in the course of the CFIA's activities, such as requests for general information and unsolicited correspondence not relating to an active file. The personal information normally includes the name and address of the enquirer. This information is not retrievable by personal name or other personal identifier and is generally not used for administrative purposes. Such information is stored as part of the general subject files and the retention period for these classes of information is controlled by the record schedules of the general subject files in which they are stored.

Manuals

  • Accredited Veterinarian's Manual
  • Accredited Veterinarian Manual for Disease Control Measures - Movement Controls
  • Accredited Veterinarian Manual for Disease Control Measures - Emergency Controls
  • Accredited Veterinarian Manual for Export Certification
  • Agronomic - Basic Practices
  • Allergen Manual
  • Import and Domestic Movement Requirements - Plant Protection & Plant Health (various)
  • Import and Domestic Movement Requirements - Animal Health (various)
  • Inadvertent release of unapproved Plants with Novel Traits
  • Animal Disease Investigation Surveillance Procedures
  • Animal Health Functional Plan
  • Animal Husbandry
  • Animal Import - Common Procedures Manual
  • Animal Products / By-Products to be used as Medicinal or Natural Health Products
  • Anthrax Manual of Procedures
  • Artificial Insemination Manual of Procedures
  • Auditing the inspection of facilities that export grains and field crops - Inspection Manual
  • Avian Biosecurity Standards and Guidelines
  • Notifiable Avian Influenza Hazard Specific Plan
  • Bluetongue Hazard Specific Plan
  • Bovine Cysticerosis Manual of Procedures
  • Bovine Spongiform Encephalopathy Manual of Procedures
  • Bovine Tuberculosis Manual of Procedures
  • Brucellosis Hazard Specific Plan
  • Canada Organic Office Operating Manual
  • Canada Organic Regime: A Certified Choice
  • Canadian Health Accredited Herds (Enzootic Bovine Leukosis Herd Certification) Manual of Procedures
  • Canadian Import, Export and Inter-provincial Requirements for Dairy Products
  • Canadian Import, Export and Inter-provincial Requirements for Fresh Fruits and Vegetables
  • Canadian Import, Export and Inter-provincial Requirements for Processed Products
  • Canadian Methods and Procedures for Testing Seed
  • Cervid Movement Permit Manual of Procedure
  • CFIA FIP and Canada Word mark
  • CFIA Food Recall Communications Procedures and Resources
  • CFIA Policy for international reporting of quarantine pests
  • CFIA Publication Production Guide and Approval Form
  • CFIA Publication Production Policy
  • CFIA Regulatory Oversight - Ensuring the safety and efficacy of fertilizers and supplements in Canada
  • Chemical Residues Manual of Procedures
  • Chronic Wasting Disease Manual of Procedures
  • Cleaning and Disinfecting Equipment; Vehicles and Vessels
  • Code of Practice for Minimally Processed Ready to Eat Vegetables; Hygienic Production of Sprouted Seeds; Juice and Cider
  • Common Procedures Manual
  • Complaints Manual
  • Compliance with Conditions of Importing Countries
  • Compliance Manual
  • Compliance Verification System Feed Facility Inspection Procedural Manual
  • Compost regulation under the Fertilizers Act and Regulations
  • Compromised Animals Policy
  • Country Freedom Recognition Process
  • Dairy Establishment Inspection Manual
  • Dairy Products Inspection Manual
  • Derogations to Import Permit Conditions
  • Detecting and identifying small organisms associated with grains and field crops Inspection Manual
  • Developing sampling plans guidelines
  • Disease Outbreak in Countries other than Canada, Report on
  • Disposal of Animals, Their Products or By-Products Through Commercial Inedible Rendering
  • Domestic Disease Control Risk Assessment, criteria for implementation
  • Egg Products
  • Emergency Disease Control Response Measures; Criteria for Designated Inspectors for the Implementation of Emergency Measure Controls / Movement Controls
  • Enhanced Animal Health Protection From BSE - Requirements for Fertilizers and Supplements
  • Equine Infectious Anemia Manual of Procedures
  • Equine Piroplasmosis Hazard Specific Plan
  • Eradication Protocol for Propagation and Retail Nurseries
  • Establishment Inspection Manual - Processed Products
  • Estimating Health Risk
  • Exhibitions - Plant Protection Import Policy and Procedures
  • Export Certification - Plant Protection
  • Export Certification Risk Analysis
  • Export Manual of Procedures
  • Export - Seed Potato Manual
  • Facilities Inspection Manual
  • Feed Compliance Verification Procedural Manual
  • Feed Manual of Procedures
  • Feed Registration, Procedures and Labelling Standards
  • Feed Sampling - Service Standards for Laboratory Analysis 2009/10
  • Fertilizer Inspection Manual
  • Fertilizers Regulations
  • Fertilizer sampling procedures
  • Fertilizer Trade Memoranda
  • Fish Products Inspection Manual - Policies and Procedures
  • Fish Products Standards and Methods Manual
  • Flexible Retort Pouch Defects Manual - Identification and Classification
  • Food: Good Importing Practices
  • Food: Hygiene, Composition and Labelling: General Principles
  • Food Labelling and Advertising Guide
  • Food Safety Practices for Sprout Manufacturers
  • Food Safety Practices for Moulded Chocolate Manufacturers
  • Food Safety Practices for Non-Filled Alimentary Paste Manufacturers
  • Food Safety Practices for Ready-to-Eat Fresh Cut Vegetable Manufacturers
  • Food Safety Practices for Spice Manufacturers
  • Foot-and-Mouth Disease Hazard Specific Plan
  • Fresh Fruits and Vegetables - Licensing and Arbitration - Inspector's Guide
  • Fresh Fruits and Vegetables Packaging and Labelling Requirements
  • Fruit Inspection Manuals
  • General Packaging and Labelling Requirements for Fresh Fruit and Vegetable
  • Guide to Food Labelling and Advertising
  • Guide to Food Safety
  • Guide to Importing Food Products Commercially
  • Guide to Labelling Honey
  • Guide to the Canadian Federal Regulatory Requirements for Fertilizers and Supplements
  • Hatchery Sanitation Manual of Procedures
  • Hazard Analysis Critical Control Point / Food Safety Enhancement Program
  • Highlighted Ingredients and flavours inspection protocol
  • Highly Processed Products
  • Honey Establishment Inspection Manual
  • Humane Transportation of Animals Manual of Procedures
  • Import and Domestic Movement Requirements - Animal Health
  • Import and Domestic Movement Requirements - Plant Protection and Plant Health
  • Imported and Manufactured Food Program Inspection Reference Manual
  • Import Manual - Plant Health
  • Import Risk Assessment, criteria
  • Inedible Meat Products
  • Infectious Salmon Anaemia Hazard Specific Plan
  • Integumentary Products (Hides, skins, furs, stuffed animals, trophies, wool and feathers)
  • Inspecting facilities that export Grains and Field Crops
  • Inspection Manual for inspecting ships that carry grain and grain products for export
  • Inspection Procedures
  • International Waste Policy
  • In-transit Policy
  • Japanese Barberry Identification Manual
  • Labelling honey
  • Labelling Inspection Procedures (Imported and Manufactured Foods)
  • Labelling coated seed
  • Label Verification
  • Laboratory Safety Manual
  • Livestock Grading Manual
  • Manuals of Procedures Relating to the Health of Animals Act
  • Manufactured Foods - Inspection Procedures
  • Maple Product Establishment Inspection Manual
  • Maple Product Inspection Manual
  • Meat Cuts Manual
  • Meat Hygiene Manual of Procedures
  • Medication Sequencing Guideline
  • Metal Can Defects Identification and Classification Manual
  • National Standards for Recognition of Aquatic Animal Compartments as Free Areas in Canada
  • Net Quantity Verification Manual
  • Newcastle Disease Manual of Procedures
  • On-farm-food safety investigations guidelines
  • Organic fertilizers under the Fertilizers Act
  • Organic Production Systems: General Principles and Management Standards - Canadian General Standards Board
  • Organic Product Regulations (Seed)
  • Pet Food Not Approved for Use in Livestock Feed
  • Plant Breeders' Rights Procedures Manual
  • Plant Breeder' Rights Project Coordinator Procedures Manual
  • Plant Protection Manual
  • Phytosanitary Requirements (various) / Issuance of Phytosanitary Certificates
  • Plant Growth Regulators
  • Plant Pest Emergency Program Manual
  • Plant Protection Directives
  • Plant Protection Survey Protocols
  • Plant Virus and Antiserum Bank
  • Plant with Novel Traits (including Transgenic plants) and their products, permit requirements
  • Processed Egg Inspection Manual
  • Processed Poultry Inspection Manual
  • Processed Products Product Inspection Manual
  • Product of Canada Food Labelling Guidelines
  • Product Sampling
  • Quality System Requirements for Facility Registration under the Canadian Wood Packaging Certification Program or the Heat Treated Wood Products Certification Program
  • Rabies Manual of Procedures
  • Recommended Manufacturing Practices for Pasteurized/Modified Atmosphere Packaged/Refrigerated Foods
  • Reference Listing of Accepted Construction Materials, Packaging material and Non-Food Chemical Products
  • Registered Produce Warehouse Manual
  • Regulatory Guidance: Feed Registration Procedures and Labelling Standards
  • Regulatory Proposals and Regulatory Directives
  • Risk Assessment Policy, Use of
  • Salmonella Enteritidis in Domestic Fowl Manual of Procedures
  • Sample Submission Procedures
  • Sampling for Laboratory Testing
  • Sampling Grains and Field Crops, their Residues and Associated Small Organisms - Inspection Manual
  • Scrapie Manual of Procedures
  • Scrapie Voluntary Heard Certification Standards
  • Shellfish Sanitation Program Manual of Operations
  • Seed Crop Inspection Program
  • Seed Potato Inspection Manual
  • Seed Potato Tuber Inspection
  • Sheep and Goat Pox Hazard Specific Plan
  • Shell Egg Inspection Manual
  • Ship, Mill and Elevator Inspection Manual
  • Soil Cleaning Facility Requirements and Inspection Procedures
  • Soybean seed crop inspection procedures
  • Special crops and new crop inspection procedures
  • Standards and Labelling for Seed Mixtures
  • Standards for Metals in fertilizers and supplements
  • Sulphites - Health Risk & Declaration
  • Terrestrial Animal Health import requirements of rendered and inedible products
  • Trichinellosis / Trichinosis Manual of Procedures
  • Vegetable Inspection Manuals
  • Veterinary Biologics Guidelines / Safety Requirements
  • Visual Inspection Protocol Manual
  • Weed Identification Guide
  • White Sturgeon Iridoviral Disease Response Plan

Additional Information

The Government of Canada encourages the release of information through requests outside the Access to Information and Privacy (ATIP) process. You may wish to consult the Agency's completed Access to Information (ATI) summaries and open data (where applicable).

To make an informal request, please contact
Canadian Food Inspection Agency
General Enquiries
Telephone: 1-800-442-2342; 613-773-2342
TTY: 1-800-465-7735

The Canadian Food Inspection Agency conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed, and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs are available.

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. The following outlines how to make a formal ATIP request.
Access Buy On-Line Services, or mail your letter to Access to Information Request Form (Access to Information Act) or Personal Information Request form (Privacy Act) to the following address:

Access to Information and Privacy Office
Integrity and Redress Secretariat
Canadian Food Inspection Agency
1400 Merivale Road, Tower 1, Room 0-149
Ottawa, Ontario K1A 0Y9
Email: ATIP-CFIA-AIPRP@inspection.gc.ca

Reading Room

In accordance with the Access to Information Act, an area on the premises of this institution has been designated as a public reading room. The address is:
Access to Information and Privacy Office
1400 Merivale Rd, Tower 1, Ground Floor, Room 129
Ottawa, Ontario

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