ARCHIVED - Appendix C: Management Response and Action Plan

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Audit Report

Management Response

We agree with the overall findings of the audit. The Agency will consolidate authorities and responsibilities for Real Property under the Corporate Management BranchFootnote 1.

Management Action Plan
Audit Recommendations Proposed Management Actions Responsible Official(s) Implementation Date
Recommendation 1.0:
The CFIA should establish and communicate clear oversight for the management of the real property portfolio to ensure compliance with all applicable legislation, policies, directives and standards.
Management of all real property functions will be consolidated within CMB, including associated staff and financial resources. VP, CMB March 2012
Recommendation 2.0:
The Vice President, Corporate Management Branch (CMB) should ensure that the draft CFIA Real Property Management Framework and its required components are completed, approved and communicated and are in compliance with the TB Policy on Management of Real Property.
A new Real Property Management Framework (RPMF), which will reflect the Agency's new governance structure for the management of real property, will be developed in accordance with the TB policies. ED, Assets & Security Management Directorate (ASMD) September 2012
Recommendation 3.0:
The Executive Director, Assets and Security Management Directorate (ED, ASMD), in collaboration with the Science and Operations Branches, should ensure that CFIA develops and implements a risk management framework and processes for real property.
A Risk Management Framework and associated processes will be developed as part of the review and update of the RPMF ED, ASMD September 2012
Recommendation 4.0:
The Executive Director, Assets and Security Management Directorate (ED, ASMD) should ensure that CFIA has a long term investment plan that ensures that the Agency has a life cycle management process that complies with the TB Policy on Management of Real Property.
Functional authority for the management of real property assets has been delegated to the VP CMB including realignment of Agency resources under a single national service delivery model. Appropriate planning structures integrating life-cycle management principles will be developed as part of the RPMF.

The Executive Director, ASMD will work with Agency stakeholders to review and prioritize real property investments over a multi year timeframe within the approved RP budget portfolio.

The plans will be reflected in the overall Agency Investment Plan approved by Treasury Board.

ED, ASMD September 2012
Recommendation 5.0:
The Executive Director, Assets and Security Management Directorate (ED, ASMD) should ensure that CFIA has an integrated information management system in place that is implemented across all custodial assets and meets applicable Treasury Board policy requirements.
Existing systems will continue to be used to manage tombstone information on the Agency's real property assets and leases.

Further information management requirements related to financial information and asset performance, functionality and utilization will be identified through the development of the RPMF.

ED, ASMD September 2012
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