Framework for Implementing and Maintaining the Arrangement between the CFIA and the USDA for the Recognition of Foreign Animal Disease Control and Eradication Zones
Appendix 5: Proposed Terms of Reference-Steering Committee

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Overview

The United States and Canada entered into an Arrangement between the Canadian Food Inspection Agency and the United States Department of Agriculture for the Recognition of Foreign Animal Disease Control and Eradication Zones (hereafter Arrangement) in October 2012 (see Appendix 1). In support of the Arrangement, a Framework for Implementing and Maintaining the Arrangement between the CFIA and the USDA for the Recognition of Foreign Animal Disease Control and Eradication Zones (hereafter Framework) was jointly developed by a bilateral working group. The Framework describes a governance structure that consists of a Steering Committee and a Working Group that is designed to keep the Arrangement and underlying evaluations current over time.

Purpose and Scope

The Steering Committee will have primary responsibility for preserving the concept and intent of the Arrangement and promoting the engagement and active participation of stakeholders in its implementation.

Membership

The Steering Committee is composed of senior-level representatives of APHIS and CFIA, appointed to the Steering Committee by the head of their respective Agency. Co-chairs are also appointed by each Agency.

Responsibilities

The Steering Committee has primary responsibility for preserving the concept and intent of the Arrangement and promoting the engagement and active participation of stakeholders in its implementation.

The Steering Committee has the authority and responsibility to:

  • Appoint Working Group Co-chairs;
  • Maintain corporate memory of the Arrangement;
  • Prioritize projects appropriate to this Framework;
  • Review and approve, as appropriate, Working Group project work plans;
  • Support the Working Group and foster participation of Working Group members in bilateral discussions to explore areas for collaboration and cooperation;
  • Secure resources for completion of projects;
  • Request progress and other reports from the Working Group Co-chairs;
  • Make determinations regarding Working Group recommendations, including recommendations to amend the Arrangement or this Framework; and
  • Decide on, and take or task to the Working Group, further actions as necessary to ensure effective implementation of the Arrangement.

Administration

The Steering Committee will meet annually and will communicate as necessary throughout the year. Additional meetings may be convened at the request of any Steering Committee member. The time and place for the meetings will be determined by the Steering Committee Co-chairs.

Guidance

  • In Canada, guidance will be provided by the Senior Management Committee of the CFIA with input from the Animal Health Business Line Committee, particularly the animal health executive directors in Science, Programs and Operations.
  • In the United States, guidance will be provided by the Veterinary Services (VS) Executive Team with input from the VS Leaders Working Group, particularly the pertinent directors from the National Import Export Services and the Surveillance, Preparedness and Response Services.

Reporting

  • In Canada, to the Senior Management Committee of the CFIA and to the Regulatory Cooperation Council group within CFIA.
  • In the United States, to the Veterinary Services Executive Team and to the Regulatory Cooperation Council group within APHIS.

Communications

  • The Steering Committee will meet at the call of the Co-chairs, but at least once annually;
  • Decisions will be recorded and the record made available to all Steering Committee members and the Working Group Co-chairs;
  • The Steering Committee Co-chairs will communicate Committee recommendations and decisions to the entities to which they report, the Working Group Co-chairs, and others as appropriate;
  • Steering Committee reports and other formal communications will be reviewed by the Committee Co-chairs and approved by the Committee Members as necessary.

Governance

  • Decision-making in the Steering Committee will be by consensus.
  • Tasks will be shared among Committee members or delegated to the Working Group.

Relationships

To be developed by the Steering Committee but may include other Regulatory Cooperation Council/Beyond the Borders initiatives,

Amendments

Amendments to this document may be made by consensus of the Steering Committee members.

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