Three out of the CFIA's four strategic outcomes are clear and have measurable outcomes; one strategic outcome (SO2) was less focussed and requires clarification.

Seek approval of EMC on new wording by June 9, 2006

Completed

Changes made to CFIA's strategic outcome 2 to be more outcome-based and to add clarity with respect to our domestic and international focus on facilitating trade

Send to TBS for approval by June 30, 2006

Completed

No summary table outlining commitments and results contained in the Departmental Performance Report (DPR).

Develop and include summary table in 2005-06 DPR by July 2006

Completed

Include clearly articulated performance measures and measurable compliance targets in 2005-06 DPR by July 2006

Completed

Create a working group to review/validate 120 indicators in Program Activity Architecture (PAA) by January 2007

Completed

Create a post DPR task group to prepare action plan to address all unmet targets in 2005-06 DPR

Completed  (Activities to Carryover to MAF IV)

A post 2005-06 DPR task group was created and an action plan was developed, tracking and reporting are ongoing

A compliance gap action plan has been developed and is being implemented to address the unmet targets

CFIA has met its minimum representation goal for women but has under-representation of Aboriginal people, persons with disabilities and visible minorities.

Omer Boudreau, VP, Human Resources

Complete 2005-06 workforce analysis and prepare report by October 31, 2006

Completed

Workforce analysis report completed and findings were:

At the national level, the representation of Women is at 100% of the workforce availability ( WFA) (50.3% vs. WFA of 46.6%), the representation of Aboriginal Peoples stands at 95.8% of WFA (2.3% vs. WFA of 2.4%), the representation of Persons with Disabilities is at 100.0% of WFA (4.4% vs. WFA of 4.0%), and the representation of Persons in a Visible Minority Group stands at 100.0% of WFA (10.6% vs. WFA of 8.7%). Full representation remains a challenge in certain occupational groups.

Develop plan with impacted branches to narrow identified gaps in representation by January 2007

Completed  (Activities to Carryover to MAF IV)

The CFIA has developed a 3 year EE plan and continues to make progress towards overall Diversity within the Agency.

Information and IT Management

At the time of the Assessment, there was no information available on IM/IT governance structure, project execution or approach to common services.

Gord White, VP, Finance, Administration and Information Technology (FAIT)

Michael Rosen, Chief Information Officer

Set up a new Executive Sub-Committee on IM/IT by May 2006

Completed

The Executive Sub-Committee on Information Management and Technology (SCIMT) has been created. SCIMT will approve all IM/IT initiatives in the agency and will exercise an oversight function for all major IM/IT projects.  More detailed project governance for all IM/IT projects will be provided by the 3 feeder sub Sub-committees as communicated to the Executive Policy Committee (EPC) on April 21, 2006 

Operationalize feeder committees to deal with IM/IT issues by May 2006

Completed

The 3 committees are: (1) Business Application Committee (BAC); (2) Corporate Support and Managed Services Committee (CSMSC); (3) Essential Infrastructure Committee (EIC). The Committees are in place.  The Project Initiation Governance (PIG) and Project Management Governance (PMG) are defined

The CFIA's Management of  Information Technology Security (MITS) plan needs to be refined to establish firm target dates.

Submit MITS action plan, seek agreement from TBS and validate the number of areas of MITS compliance commitments by August 2006

Completed

MITS action plan was submitted in December 2006 and will meet minimum standards for compliance, as requested by TBS.

There are 9 areas of compliance as per our Management of Information Technology Security (MITS) Action Plan. The Agency and TBS have agreed that the Agency only needs to meet full compliance on 5 of these areas. The remaining 4 can be addressed for CFIA's move to the Skyline complex (January 2008).

Procurement and Contract Management

There is no evidence to support demonstrated compliance with delegated contracting authorities and conditions identified by Treasury Board policy.

Set up a CFIA "Contract Review Board" by December 2006

Draft up Terms of Reference (TOR) for "Contract Review Board" by November 2006

Secure TBS approval of TOR by December 2006

Completed

Received Treasury Board comments and formalized Terms of Reference for the Sub-Committee on Finance and Administration to operate as the Agency's "Contract Review Board". Next step is the development of procedures and bulletin for staff with targeted implementation of January 1st, 2007

There is not enough evidence of existence of challenge function within CFIA of contracts and contracting process.

Develop contract training module for CFIA managers and supervisors by Summer 2006

Completed

A contract training module developed in 2005-06 will now be offered to CFIA managers and supervisors on an ongoing basis between 4-6 times a year. This module is offered under the "Managing for Success" Program; ten sessions for 2006-2007. Approximately 200 managers and officers will receive training this year; seven sessions have already been delivered as of November 23rd, 2006

Develop mandatory courses for all senior level procurement and contracting staff by Summer 2006

Ongoing (Activities to Carryover to MAF IV)

Senior procurement and contracting staff will complete the competency profile and assessment as well as an individual learning plan. Enrolment in the program was targeted for 07/08

Internal Audit Function

Proposed audit work of 2005-07 Risk-based Audit Plan not well enough defined and more explanation of the risk and materiality associated with planned projects is required.

Develop an implementation plan for new TB Internal Audit Policy by December 31, 2006

Completed

An implementation plan has been developed and was approved by SCARM Milestones for year one of the 3 year implementation plan were met.

Develop business case to identify gaps in key areas and to secure additional resources by May 30, 2006

Completed

A business case was approved in April 2006. As a result, new practices and controls will be implemented and additional resources have been provided

Proceed with staffing of vacant positions to build capacity by March 2007

Ongoing (Activities to Carryover to MAF IV)

Some staffing has also taken place. Approximately one half of the vacant positions have been staffed permanently or by term positions

Develop a revised risk-based audit plan, CFIA internal audit charter and policy by June 2006

Completed

A revised risk-based audit plan has been approved for which implementation has started .The CFIA Internal Audit charter and policy has been approved by SCARM

Set up new audit committee structure by June 2006

Completed

A new Audit Committee (AC) structure has been created and a new AC charter has been approved in June 2006

Set up an External Audit Committee by March 2007

On target

External members have been approached and will be added to the membership of the AC. A fully functioning External Audit Committee is projected for Q2 in 2007-2008

Management of Transfer Payments

The assessment concluded that the CFIA lacks evidence of internal audit plan for review of internal management policies, practices and controls of transfer payment programs, as well as a lack of evidence that the Agency is performing regular audits of transfer payment programs and follow-up.

Finalize a revised Terms and Conditions for the Federal Assistance Program (FAP)  with TBS by June 2006

Completed

The Terms and Conditions for the Federal Assistance Program (FAP) were approved by Treasury Board on June 21, 2006

Complete a draft CFIA Transfer Payment Policy for managing projects under FAP

Completed

A draft CFIA Transfer Payment Policy has been completed. The procedures for managing projects under the Federal Assistance Program (FAP) are now operational

Establish a policy and procedure for managing contribution agreements within the Agency by January 2007

Ongoing (Activities to Carryover to MAF IV)

Procedures were developed and are in place to manage the FAP contribution agreements within the Agency. TBS expects to complete the review of the Transfer Payment Policy by the end of 2007. At that point, the CFIA will assess the need to develop its own transfer payment policy

External Service Delivery Strategy

The assessment concluded that CFIA would benefit from improving responsiveness to client needs as well as partnering with other jurisdiction or organization to achieve more client-centric/cost effective service delivery.

Cam Prince, VP Operations

Krista Mountjoy, VP Programs (for Destination Inspection Service)

Improve the Agency client service delivery model for the fresh fruit and vegetable sector through the Destination Inspection Service (DIS) initiative by April 2007

Completed

Changes to cost recovery levels delayed pending proposed regulatory amendments. Program was implemented April 1, 2007.

 The transition to a new inspection model of DIS fresh produce inspections from the standard delivery model using cross-utilized operating inspectors is well underway and is on target for spring 2007

Develop a plan to analyze and correct the Agency Consistency Project

Completed (Activities to Carryover to MAF IV)

The plan was developed and CFIA is continuing to analyse and correct areas of program delivery requiring greater consistency across sectors. Significant progress is being achieved through QMS (Quality Management System)

Establish a working group to develop and implement a revised Agency wide Compliance and Enforcement Policy to ensure clarity and transparency with regulated parties by June 2006

Completed

The Agency has established a working group to develop and implement a revised agency-wide Compliance and Enforcement Policy and associated procedures 

Draft a Compliance and Enforcement statement of principles for communication with regulated parties by October 2006

Completed

The CFIA's Enforcement and Compliance Policy has been drafted, and is in the final stages of the approval process. Communications plans are being prepared to allow for appropriate communication to CFIA's regulated parties.

Create a joint CFIA/OMAFRA working group to implement the Memorandum of Agreement (MOA) on the Collaboration in the Delivery of Public Services and more specifically on creating an integrated meat inspection system, including the harmonization of meat regulation.

Ongoing

In November, 2006, an MC was developed seeking authority to finalize negotiations with the Province of Ontario. The CFIA was asked to modify the MC with a fully costed proposal for delivery of inspection services in Ontario and other Provinces and Territories. Further consultations are planned for the coming months to provide additional details, based on the change in project scope.

Official Languages for External Service Delivery

The CFIA is committed to serving the needs of Canadians in both official languages, and has implemented administrative measures to enhance bilingual capacity in all offices where deficiencies exist.

In the longer term, the CFIA has agreed to address the deficiencies in the provision of both official languages on a priority basis.

Cam Prince, VP Operations

Support: Omer Boudrea, VP Human Resources

Improve the Agency's capacity to provide services in both official languages by 10% each year over the next 3 years

On target

Administrative measures are in place for all of the offices with no bilingual capacity. Measures include providing language training for existing staff, staffing bilingual positions, and implementing technological solutions (automated attendants with transfer to alternate office when required)

Increase in the number of offices with bilingual capacity by March 31, 2007

Ongoing (Activities to Carryover to MAF IV)

Although progress was made throughout the year to increase the number of offices with bilingual capacity, a decrease was noticed in the last quarter. An action plan has been put in place for all offices required to provide services in both official languages that currently do not have bilingual capacity.

Establish a working group and partnership between HR Branch and Operations Branch to achieve progress on this issue

Ongoing (Activities to Carryover to MAF IV)

A partnership between Human Resources Branch and Operations Branch has been established and ongoing communications are taking place to ensure that progress is realised.

The CFIA provides performance standard and result information for all user fees listed in its departmental performance report (DPR). The standards however do not appear to be described in terms that would be most meaningful to paying stakeholders.

Gord White, VP Finance, Administration and Information Technology (FAIT)

Support: Cam Prince, VP Operations

Krista Mountjoy, VP Programs

Develop a strategy for the management of user fees and service standards, consistent with the User Fees Act and the TBS Policy on Service Standards, in support of the CFIA's broader policies and objectives by Winter 2007

Ongoing (Activities to Carryover to MAF IV)

The cost recovery moratorium on user fees is still in progress.

CFIA has met with TBS to develop a specific path forward to meet TBS "Policy on Service Standards" given the current moratorium on user fees. Efforts will likely focus on the beef/pork sectors, the Agency's largest inspection program