Appendix E
Industry Checklist for Development of Company QA Manual

PDF (29 kb)

Establishment Name:

Completed by:
Name of Company Representative:

Print:

Sign:

Industry Checklist
No. Required Program Elements (Sections of C-PIQ Program Manual Within Brackets) Included in QA Manual
 

Yes

 Included in QA Manual
 

No

 Compliance with C-PIQ Program Requirement

S

 Compliance with C-PIQ Program Requirement

U

 Comments
1 Company QA Manual (1.2)
  • In acceptable electronic format
  • Paper copy also provided
          
2 Amendments (2.10.4)
  • Procedures for amendments to QA Manual
  • Amendment page
          
3 Quality Policy Statement and Declaration of Management Commitment (2.1 & 2.2)
  • Quality policy statement
  • Declaration of management commitment to implementation of C-PIQ and compliance with C-PIQ program requirements, signed by Chief Executive of company
          
4 Organization (2.3)
  • Name of QA Manager
  • Name of persons in key QA positions (e.g. Grade/lot verifiers, certificate controllers)
  • Identification of back-up personnel for each key QA position
  • Identification of duties for each key QA position
          
5 Training (2.5)
  • Title and name of person responsible for training program
  • Training program covers:
    • Safe preparation and handling of food
    • QA system implemented within establishment (production controls, etc.)
    • U.S. import requirements
    • Defect identification and tolerances
    • Inspection procedures
    • Control and completion of C-PIQ export documents and transfer documents
  • Identification of training frequency, who will be trained
  • Training records
          
6 Maintenance of Reference Material (2.4)
  • Title and name of person responsible for maintenance of reference material
  • List of reference material available (e.g. Relevant Acts and Regulations, U.S. import requirements, Potato Inspection Manual, etc.)
  • Procedure for ensuring reference material current and available
          
7 Floor Plan of Facility (2.6.1)
  • Copy of floor plan with all rooms/areas
  • Flow of product indicated
  • All production steps/processes identified
  • All sampling sites identified
  • Location of major equipment identified
          
8 Process Flow Diagram (2.6.2)
  • All production steps identified from receiving to shipping
  • Flow of product indicated
  • All control points identified
  • All sampling sites identified
          
9 Calibration of Equipment (2.7)
  • List of equipment used to grade product and monitor control points
  • Calibration procedures for equipment that impact on product quality such as thermometers and scales
          
10 Traceability and Lot Identification (2.9)
  • Policy and procedure for identification and traceability of all produce (both incoming product and finished product) from receiving to shipment
  • Lot identification for incoming product
  • Lot identification for final graded product (C-PIQ #, date of preparation/monitoring, unique pallet/ container ID, C-PIQ logo (for exports))
  • Lot identification for final product that is not graded (e.g. product that is only washed)
  • Procedure for rework
          
11 Production Controls (3.1)
  • Identification of control method used (in-line verification, lot verification, or both)
          
12 A. In-Line Verification (if applicable): (3.3)
  • Process flow diagram (in #8 above) must include 3 sampling sites, at a minimum, including:
    • 1 sampling site at beginning of preparation process
    • 1 sampling site for finished product
    • at least 1 sampling site during preparation process
          
13 A. In-Line Verification (if applicable)
  • Process Analysis includes: (3.3.1)
  • Identification of quality factors to be controlled
  • Identification of sampling sites for each quality factor
  • Identification of limits for each quality factor at each sampling site
  • Identification of monitoring procedures for each quality factor at each sampling site
  • Identification of corrective actions for each limit exceeded
  • Identification of verification procedures to verify effectiveness of corrective action
  • Identification of records
          
14 A. In-Line Verification (if applicable):
  • Finished product sampling: (3.3.3)
    • Corrective action procedure for out of tolerance sample at the finished product sampling site meets C-PIQ program requirements.
          
15 B. Lot Verification (if applicable): (3.4)
  • Identification of:: (3.4.1)
  • Quality factors to be controlled
  • Limits for each quality factor
  • Monitoring procedures for each quality factor
  • Corrective actions for each limit exceeded
  • Verification procedures to verify effectiveness of corrective action
          
16 B. Lot Verification (if applicable):
  • Detail/Work Sheet, (3.4.2) used for recording of monitoring results, captures the following items:
  • Unique Detail / Worksheet identifying number
  • Lot (identification, size, # and kind of packages, # samples to be examined)
  • Intended market (interprovincial or export), if lot verification also used for interprovincial shipments
  • Start of inspection (date and time)
  • Temperatures (product and warehouse)
  • Vehicle information (vehicle #, cleanliness, general condition, refrigeration/heating units functional)
  • Marks on packages
  • Color (skin and flesh), cleanliness and maturity
  • Lot identification number for each sample
  • Minimum size, maximum size, special lot tolerance requirements for size and actual findings per sample and per lot
  • Findings in relation to special lot tolerance for maturity and sprouts
  • Defects for each sample including decay
  • Internal, external and total defects per lot
  • Declaration statement (lot meets or fails to meet FFVR or US Import, and samples examined represented the lot)
  • End of inspection (date and time)
  • Person responsible for monitoring (signature and date)
  • Person responsible for verification (signature and date)
          
17 B. Lot Verification (if applicable):
  • Procedure for notification of CFIA (3.4.5) minimum 4 hours prior to export of any lot verified using the Lot Verification method
          
18 C. Also, for both In-Line Verification and Lot Verification, the following storage area controls: (3.3.5 & 3.4.4)
  • Procedure for identification and segregation of product failing or suspected of failing quality requirements
  • Procedure for control of graded product that originated from another establishment (if applicable)
  • Policy and procedure for up-to-date quality check
          
19 Control of C-PIQ Export and Transfer Documents (2.10.1 & 2.10.2)
  • Title and name of person(s) authorized to request and complete C-PIQ Export Documents
  • Procedure for control and completion of C-PIQ Export Documents
  • Procedure for completion of transfer documents
          
20 Returned Shipments (2.10.3 & 4.6)
  • Procedure for notification of CFIA of any returned shipments
          
21 Internal Audit (2.11)
  • Policy and procedure for internal (self) audit, covering all aspects of QA system
          

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