Annex H
Verification Checklist - Beef Products

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Establishment number:

Date of review:

Name of management representative:

Signature of management representative:

Name of VIC/IIC

Signature of VIC/IIC

Name of RVO/FPS

Signature of RVO/FPS

Assessment Decision and Comments

Overall Assessment Satisfactory Unsatisfactory

Issuance of certification suspended

Request to remove eligibility list

Remarks:

Follow-up required:

Items from sections 1-3 requiring follow-up or corrective action shall be the responsibility of the operator. The veterinarian/inspector -in-charge (VIC/IIC) is responsible for verifying the follow-up or corrective actions are complete and effective. Where compliance with Japanese requirements cannot be verified, certification of the establishment/product for export to Japan, as applicable will not be provided. Where an operator of an approved establishment is unable to meet applicable requirements or correct deviations, the VIC/IIC should recommend to the Area Export Specialist that the establishment be removed from the eligibility list for export to Japan.

Items from section 4 requiring follow-up or corrective action shall be the responsibility of the VIC/IIC. The Regional Veterinary Officer (RVO)/ Food Processing Supervisor (FPS), as applicable is responsible for verifying that the follow-up or corrective actions are complete and effective.

Items requiring follow-up:

Introduction

This checklist is used to review the minimum standards that a beef slaughter/processing establishment must meet when producing beef and beef products eligible for export to Japan. The findings/deviations identified and recorded in sections 1, 2, and 3 of Annex H must be documented using the CVS task(s) applicable to additional CFIA supervisory export activities.

Operators of establishments eligible to export beef products to Japan are required to develop and implement written procedures to ensure the following:

1. that only products derived from cattle less than 30 months of age are prepared for export to Japan;
2. that all ineligible tissues are removed from these cattle in a hygienic manner to prevent cross contamination and commingling with meat products that may be exported to Japan;
3. that the carcasses and meat products derived from these cattle are easily distinguished from other carcasses and beef products from the point at which the age is determined until the products are packaged and appropriately labelled, or the carcass is removed from the establishment.
4. that all ineligible tissues are excluded from the production of processed meat products that may be exported to Japan.

The following tissues are ineligible for export to Japan:

• tonsils and distal ileum from cattle of all ages; and,
• the head (excluding tongue and cheek meat), spinal cord and vertebral column (excluding vertebrae of the tail, the spinous and transverse processes of the cervical, thoracic and lumbar vertebrae and the median sacral crest and wings of the sacrum) from cattle older than 30 months of age.

To comply with the current import conditions of Japan, it is understood the Canadian domestic requirements under the provisions of the Meat Inspection Regulations, 1990, FSEP Manual and the CFIA Meat Hygiene Manual of Procedures (MOP) are met, except where they differ from those required by Japan. Additionally, the operator must meet all other requirements stated in the section on Japan of Chapter 11 of the MOP.

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Section 1: Establishment Information

No	Activity	Yes/No
1.1	Activities for which approval is required: Slaughter Cutting/Boning Other processing; specify Other; specify	Yes No
1.2	a) Establishment is receiving meat for processing? If yes, list type of products received(including imported meat): b) If meat products are received (e.g.: imports from Brazil and Uruguay), control program is in place to ensure that the products are not originating from a non-eligible source (see section 11.7.3.2 b) 1)/Annex D). List suppliers:	Yes No
1.3	Beef and beef products eligible for export to Japan are derived from animals born and raised in Canada, or legally imported from a country eligible to export to Japan (United States) is an eligible country).	Yes No
1.4	The operator maintains inventory/records (country of origin/zone-as applicable-, species, quantity, date of entry) of all imported cloven-hoofed animals. The records must be kept for at least two years at the facility.	Yes No NA
1.5	The operator meets the requirements of MHMOP Chapter 11 Japan, sections 11.7.3.2 & 11.7.3.3 if the operator imports meat and meat products that are eligible for export to Japan.	Yes No NA
1.6	The operator maintains records (country of origin/zone-as applicable, species, quantity, date of entry/processing/shipping) of all imported products derived from cloven-hoofed animals, as applicable. The records must be kept for at least two years at the facility.	Yes No NA
1.7	List all beef products that are produced by the establishment and are eligible for export to Japan (i.e. for which applicable auditable procedures are in place): Boneless Bone in By-products, specify: Processed products, specify:
Comments:

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Section 2: Documentation Review

No	Activity	Yes/No
2.1	The operator has developed, implemented and maintained written procedures to ensure all beef products identified as eligible for export to Japan meet all Japanese requirements.	Yes No
2.1.2	Indicate with a check mark that each of the following elements are present for the written procedures: To be auditable, the program must include these elements.	Specified limits Monitoring Deviation procedures Verification Records
2.2	When imported beef products are to be used in production intended for export to Japan, the operator has developed a written program to meet requirements found in the MOP Chapter 11, section 11.7.3.2 (a)(iii)	Yes No NA
2.2.1	Written procedures identify: Determination of the age of cattle by a method acceptable to the CFIA.	Yes No NA
2.2.2	Written procedures identify: From the point where age is determined, distinguishing cattle determined to be 30 months of age or over and/or the carcasses, offal and other parts of carcasses derived from such cattle.	Yes No
2.2.3	Written procedures identify: Application of a mark or device to clearly identify the carcass sides of animals 30 months and over.	Yes No NA
2.2.4	Written procedures identify: Hygienic removal of the tonsils	Yes No NA
2.2.5	Written procedures identify: Hygienic removal of the distal ileum during dressing.	Yes No NA
2.2.6	Written procedures identify: Eligible beef and beef products are segregated by time or by space from other ineligible beef and beef products at all times.	Yes No
2.2.7	Written procedures identify: Eligible carcasses are cut and deboned in distinct lots. Any product with the potential to be exported to Japan is derived from UTM carcasses.	Yes No NA
2.2.8	Written procedures identify: Boxes containing eligible meat or offal are labelled/marked in a manner that will easily distinguish them from boxes containing ineligible meat or offal derived from other cattle.	Yes No
Comments:

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Section 3: On-Site Audit
The Auditor observes that the following programs are implemented and appear effective:

No	Activity	Yes/No
3.1	Determination of the age of cattle by a method acceptable to the CFIA. (Item covered by CVS task(s).)	Yes No NA
3.2	From the point where age is determined, distinguishing cattle determined to be 30 months of age or over and/or the carcasses, offal and other parts of carcasses derived from such cattle. (Item covered by CVS task(s).)	Yes No
3.3	Application of a mark or device to clearly identify the carcass sides of animals 30 months and over . (Item covered by CVS task(s).)	Yes No NA
3.4	Hygienic removal of the tonsils (Item covered by CVS task(s).)	Yes No NA
3.5	Hygienic removal of the distal ileum during dressing. (Item covered by CVS task(s).)	Yes No NA
3.6	Eligible beef and beef products are segregated by time or by space from other ineligible beef and beef products at all times.	Yes No
3.7	Eligible carcasses are cut and deboned in distinct lots. Any product with the potential to be exported to Japan is derived from UTM carcasses. (Item covered by CVS task(s).)	Yes No NA
3.8	Distinguishing boxes containing eligible beef and beef products are labelled/marked in a manner that will easily distinguish them from boxes containing ineligible meat or offal derived from other cattle.	Yes No
3.9	When imported beef is used in the production of products intended for export to Japan, only eligible imported beef is used.	Yes No NA
Comments:

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Section 4: CFIA

No	Activity	Yes/No
4.1	The written procedures developed by the operator are reviewed and accepted by the VIC/IIC.	Yes No
4.2	As applicable, CFIA inspection staff in establishments verify the accuracy and/or effectiveness of operator implementation of the following requirements: 4.2.1 Determination of age 4.2.2 Identification of eligible beef and beef products (i.e. Labelling/marking used to distinguish between eligible and non-eligible beef and beef products) 4.2.3 Removal of ineligible tissues and related hygienic procedures	Yes No NA
4.3	In the case of animals imported for immediate slaughter, a copy of the import certificate is kept on file for two years. The operator maintains records (country of origin, species and quantities) of all imported cloven-hoofed animals. The records must be kept for at least two years at the facility.	Yes No NA
4.4	If the operator is using imported meat and meat products for production intended for export to Japan, CFIA inspectors need to verify that the control program in place meets Japanese requirements: 4.4.1 That the beef products do not originate from a non-eligible source. The operator maintains records (country of origin, species, quantities and date of handling) of all meat derived from cloven-hoofed animals received. The records must be kept for at least two years at the facility. 4.4.2 Imported products used in the production intended for export to Japan is certified by the country of origin as meeting Japanese requirements (MOP Chapter 11 Japan, sections 11.7.3.2 (a)(ii)	Yes No
Comments:

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