18.7.7 Step 7 - File Maintenance

Depending on the type of document, the following records are to be maintained either electronically or in hard copy at the establishment.

Note: A document is a record. Records may be stored electronically or in paper form (hard copy) with the exception of those that bear signatures. Hard copies must be kept of records that bear signatures. Electronic records must be accessible to all staff that may require access (stored in RDIMS or on a shared drive with appropriate access rights).

Document	How long to retain the hard copy of each document
Establishment Task Profile	2 years
Task Tracking Table	2 years
Verification Worksheet	2 years
HACCP System Design Verification Worksheet	2 years
Verification Report (with original signatures)	10 years
HACCP System Design Verification Report (with original signatures)	10 years
CAR including any Notice of Unacceptable Action Plan (with original signatures)	10 years

An electronic copy of the following documents is to be emailed to the CVS Collector. Data from these documents is entered into the CVS database.

Document	When to email the document
Verification Worksheet	Verification worksheets must be submitted no later than one (1) week after the date of completion. The only exception is storages, where the worksheet may be submitted quarterly.
CAR including any Notice of Unacceptable Action Plan	When the CAR is first issued and once the CAR is closed

---

Next page: Section 18.8 | Previous page: Step 6