ADDENDUM II: TERMS AND CONDITIONS FOR CONFINED RESEARCH FIELD TRIALS OF POPLAR (Populus spp.)-Renewal

Terms and Conditions 2006

1. The applicant must ensure that the trial seed and/or plant material are transported in clearly identified, secure containers and are kept separate from other seed and/or plant material.
2. Surplus transgenic trees from the trial must be clearly labelled and kept in a secure greenhouse facility or must be destroyed by mechanical means, heating or burning. Composting of this material is not an acceptable destruction method.
3. The trial term will be limited to ten (10) years from the date of commencement.
4. Seeding, transplanting and site maintenance machinery and equipment must be cleaned at the trial site to prevent dispersal of plant material.
5. In the case of accidental release, recoverable seeds or seedlings must be collected and destroyed, the site must be marked and monitored, and the PBO notified immediately. Plants from unrecoverable seed or seedlings must be mechanically or chemically destroyed.
6. Two guard rows must be composed of non-transformed poplar (Populus deltoides x trichocarpa) producing no or very few suckers.
7. The trial material (including the guard rows) will be separated by a distance of at least 15 meters from other trees of the same related species. The trial site and isolation distance must be monitored, at a minimum, twice a week during the period of flowering and budburst and, at a minimum, monthly during the growing season of the trail period to ensure that all suckers, precocious inflorescences and trees of same or related species that are not part of the trial are removed and destroyed.
8. During the trial period, all precocious inflorescences (if any) must be removed each year before the anthesis to prevent pollen dissemination and seed setting. Records must be kept of the date and number of flowering catkins removed from each genetic line.
9. Markers must be placed at all corners of the trial site to identify the confined field trial boundaries. The markers (e.g. flags, corner posts, etc.) must be obvious, identifiable and in place for the growing seasons of both the trial and the post-harvest restriction period.
10. Distance measurements from permanent surrounding landmarks must be provided for precise location of the site. Also, Global Positioning System (GPS) coordinates must be taken precisely at all corners of each trial site. The GPS coordinates of each confined research field trial site location must be submitted to the PBO within 7 days after planting.
11. If a chemical treatment is used on the trial site that requires a time until safe entry, a sign must be posted at the access to the trial indicating the date and time of spraying as well as the time until safe entry. This condition is intended to protect the health and safety of the CFIA inspection staff.
12. No plant material from these trials may enter the human food or livestock feed chain unless approved by Health Canada or the Feeds Section, CFIA, respectively.
13. Harvesting machinery and maintenance equipment will be cleaned of all residual plant material at the trial site prior to being moved to other locations.
14. Plant material harvested from the confined research field trial, that is not to be retained, must be destroyed by burning, autoclaving or burial to a depth of one metre. Composting of this material is not an acceptable destruction method.

    Plant material harvested from the confined research field trial may only be retained if requested in the application and authorized by the PBO. Any harvested plant material must be clearly labelled, securely transported, and stored separately from other plant material.

15. Applicants must provide the PBO in writing within 15 working days after harvest with information on:
    • quantity of plant material harvested at the trial site
    • date(s) of harvest
    • quantity of plant material disposed of
    • location, method and date of disposal
    • quantity of plant material retained and stored
    • storage location and method
16. The trees (including guard rows) must be cut down at the end of the trial period. Plant matter remaining at the end of the trial must be destroyed. Stumps and root systems must either be mechanically destroyed on site or removed and destroyed. The trial site must be tilled and any developing suckers after tillage must be destroyed. The applicant must provide the PBO in writing within 15 working days after destruction with information on the trial's growth stage at the time of destruction, as well as the date and method of destruction.
17. A detailed trial log book must be kept. Records of the confined research field trial, including current season and post-harvest site monitoring, activities related to the trial site compliance, cleaning of machinery, transportation, disposition and storage of harvested seed and plant material, must be maintained by the applicant and made available to the CFIA upon request. A report summarizing the completed trial and experimental data, including any amendments to the original protocol, must also be made available to the CFIA upon request. Detailed records requirements can be found in section 3.8 of Directive 2000-07.
18. The trial site must not be used to grow poplar trees from the date of termination of the trial until no suckers are observed for three (3) consecutive years. The site must be monitored, at a minimum, monthly during the post-harvest growing seasons to ensure that all volunteer plants, suckers and related species are removed and destroyed.
19. Applicants must notify the PBO in writing of crop species planted on trial sites for each year the sites are subject to post-harvest restriction. This notification must be received every year by June 15.