Use of certificate

Shall only be issued by Grading Agencies, Mills or Shippers approved by the Canadian Food Inspection Agency.

1. Exporter - For optional use of exporter.
2. Consignee - For optional use of exporter.
3. Import Entry Reference - For use by country to which document is directed.
4. Contract Number - The Buyer contract number.
5. Certificate Number - Refers to a number to be assigned by the authorized issuing Mill/Shipper/Agency. Each certificate must bear an individual number so as to clearly identify each individual certificate. This is required by the Canadian Food Inspection Agency.
6. Date of Certification - Refers to the date on which the certification occurred.
7. Lot Number - Refers to the mill lot number of the lumber.
8. Mill - Refers to the mill name or Division and provides the address. This information may be pre-printed on to the Certificate.
9. Mill Number (or Shipper Number) - Refers to an approval number assigned by the Canadian Food Inspection Agency to approved participants in the program. To avoid confusion the number may correspond to mill numbers as provided by grading agencies. Only mill/shipper/Agencies listed with and approved by Canadian Food Inspection Agency may participate in the program. The mill number may be pre-printed on to the certificate. It consists of two parts, a grading agency logo and a number.
10. Ship name - For optional use of exporter.
11. Point of Loading - For optional use of exporter.
12. Port of Exit - For optional use of exporter.
13. Port of Destination - For optional use of exporter.
14. Country of Origin - Canada
15. Country of Destination - These certificates may only be used for lumber destined to countries who have approved their use.
16. Description of Consignment - Must include information on the species, marks, grades, numbers of packages, lot or bundle numbers, volume and other appropriate descriptors. If space on the form is insufficient, attach additional pages, and indicate on face of Certificate, in the "Description of Consignment" block, the number of supplementary pages appended. These additional pages must bear the mill number, certificate number and signature.
    • If an aggregated consignment is based on numerous certificates, list individual certificate numbers (i.e., mill numbers, certificate numbers and dates) on the single certificate describing the aggregated consignment. The individual certificates need not accompany the goods. This single certificate constitutes a re-certification.
17. Name and Signature - The name of the person responsible for the certificate program at the mill or for the shipper or the agency, shall print, or legibly write or type their name beside the signature block. The authorized accountable person for the mill/shipper/Agency should sign the certificate. The signature indicates the lumber has been properly debarked, subjected to Monochamus spp. grub hole control, inspected and meets the importing country's requirements.

Disposition of Certificate - The original certificate must be presented to the competent authorities in the importing country when the lumber is landed. Issuers must retain copies for their records and for auditing purposes by the Canadian Food Inspection Agency.

Production/Printing of Certificate - Approved participants must print their certificates exactly as the standard format illustrates. They may be printed electronically. The approved mill number may be pre-printed on the documents.