Subject

This directive describes the requirements for the Seed Potato Quality Management Program (SPQMP) and replaces the Seed Potato Tuber Inspection Quality Assurance Pilot Program that has been in place in Canada since 2003. The SPQMP is a program which gives approved growers the authority to issue Seed Potato Certification Tags (CFIA/ACIA 1370, CFIA/ACIA 2111, and CFIA/ACIA 2113) and Record of Bulk Movement for Seed Potatoes (CFIA/ACIA 2343) for eligible shipments of seed potatoes. The Canadian Food Inspection Agency (CFIA) maintains ownership of documents issued under the program, and conducts audits of the facilities and operations of participating growers to ensure compliance with the requirements of the SPQMP.

This Directive has been revised to reflect changes to identification requirements for bulk containers.

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Table of Contents

Review
Endorsement
Amendment Record
Distribution
Introduction
Scope
References
Definitions, Abbreviations and Acronyms

1.0 General Requirements
1.1 Legislative Authority
1.2 Fees
1.3 Regulated Commodities

2.0 Specific Requirements
2.1 Seed Potato Eligibility
2.2 Tuber Inspection
2.3 Issuance of Documentation
2.4 Record keeping

3.0 Requirements on application and approval
3.1 Approval Process
3.2 Designated representatives
3.3 Training

4.0 Seed Potato Tuber Inspection Manual

5.0 CFIA administrative requirements

6.0 CFIA Audits
6.1 Non-Conformance
6.1.2 Major Non-Conformance
6.1.3 Minor Non-Conformance
6.2 Corrective Action Request
6.3 Grower Status and Frequency of Audits
6.3.1 Probationary Status
6.3.2 Standard Status
6.3.3 Suspended
6.4 Regional reporting

7.0 Appendices
Appendix 1: Application to the Seed Potato Quality Management Program
Appendix 2: Designated Representatives List - SPQMP
Appendix 3: Seed Potato Tuber Inspection Report
Appendix 4: Sampling Plan for Domestic Seed Potato Shipments: SPQMP
Appendix 5: Sampling Plan for Seed Potato Shipments under the SPQMP Destined for the United States Not Intended for Re-certification as Seed: SPQMP
Appendix 6: Specific Quarantine and Regulated Non-Quarantine Pests
Appendix 7: Request for Seed Potato Certification Tags or Record of Bulk Movement for Seed Potatoes: SPQMP
Appendix 8: Shipment Record Log - Seed Potato Certification Tags: SPQMP
Appendix 9: Shipment Record Log - Record of Bulk Movement for Seed Potatoes: SPQMP
Appendix 10: SPQMP Shipment Record Log
Appendix 11: Audit Report: SPQMP
Appendix 12: Corrective Action Request: SPQMP
Appendix 13: Audit Summary: SPQMP - for Internal CFIA Use Only
Appendix 14: Annual Audit Report Summary: SPQMP - for Internal CFIA Use Only

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Review

This directive will be reviewed every 3 years unless otherwise needed. The next review date for this directive is May 20, 2011. The contact for this directive is Joanne Rousson. For further information or clarification, please contact the Potato Section.

Endorsement

Approved by:

Amendment Record

Amendments of this directive will be dated and distributed as outlined in the distribution below.

Distribution

1. Directive mail list (Regions, USDA)
2. Provincial Government, Industry (via Regions)
3. National Industry Organizations (CHC)
4. Internet

Introduction

The SPQMP offers approved growers an alternative for shipping point-based seed potato tuber inspection, a service traditionally provided by the CFIA. Under the SPQMP approved growers will have the flexibility to perform shipping point tuber inspection, and issuance of domestic movement documents themselves. Domestic shipments of seed potatoes, or shipments of seed potatoes destined for the United States (US) not intended for re-certification, are eligible under the SPQMP. Inspection and document issuance for shipments to all other international markets, including seed potatoes intended for re-certification as seed in the US shall only be completed by a CFIA inspector. Seed potatoes produced in Canada eligible for certification under the Seeds Regulations Part II are eligible under the SPQMP, however Nuclear Stock class and Breeder's Selection seed potatoes are not eligible. Additionally, seed potatoes of a variety not registered in Canada, as per Seeds Regulations Part III are not eligible for domestic movement under the SPQMP. Unregistered varieties grown for export to the US, are however eligible under the SPQMP.

Shipping point inspection of seed potato shipments conducted/carried out ensure compliance with the regulatory requirements of the seed potato tuber grade standard as detailed in sections 48 and 48.1 of the Seeds Regulations Part II, is the responsibility of the grower and must be completed prior to issuance of documentation for eligible shipments. The SPQMP specifies conditions for documentation of results of the seed potato tuber inspection, and the issuance of Record of Bulk Movement for Seed Potatoes and Seed Potato Certification Tags.

Documents provided by the CFIA under sections 53 and 56 of the Seeds Regulations Part II remain under the full authority of the CFIA and shall only be completed by the grower or designated representative(s) under the SPQMP. The CFIA establishes the requirements of the SPQMP and conducts audits to verify that facilities and operations of participating growers are compliant with the terms and conditions of the SPQMP. Approved growers may be suspended from the SPQMP due to non-compliance with the requirements of the SPQMP.

The Seeds Regulations Part II establishes the tuber grade standard and requirements for document issuance. The Seed Potato Tuber Inspection Manual is provided as reference material to guide the grower or designated representative(s) on proper methodology in assessing grade size and quality, and in completing documentation.

Scope

This directive establishes the criteria for determining the eligibility of seed potato shipments and the specific requirements for the issuance of Seed Potato Certification Tags and Record of Bulk Movement for Seed Potatoes in accordance with the Seeds Regulations Part II. Responsibilities for record keeping, document maintenance and training for both the CFIA and SPQMP participants are established. The criteria and procedures used to approve and audit facilities and operations of participating growers are detailed, as well as guidelines to determine grower compliance.

References

• ISPM No. 5 Glossary of Phytosanitary Terms- Rome, 2006. FAO
• Seed Potato Tuber Inspection Manual 2006-01 v3.0. CFIA (2006)

Definitions, Abbreviations and Acronyms

SPQMP Approved Grower	A seed potato grower whom has met the requirements outlined in the application and approval process for the SPQMP (section 3.0)
Authorized Certification Official (ACO)	A public officer who is authorized by the National Plant Protection Organization (NPPO) and accredited for the signing of Phytosanitary Certificates, who 1) possesses the required education, experience, and training; and 2) has written confirmation of having successfully passed an approved examination and 3) is a person designated as an inspector pursuant to Section 21 of the Plant Protection Act.
Breeder's Selection Seed Potatoes	Seed potatoes that are direct progeny of true seed, or of selected tubers, and that are grown for the purpose of evaluation as a potential variety for commercial use. (Seeds Regulations Part II)
Certificate number	The number that appears on a crop certificate to identify a crop and that appears on a seed potato tag, a record of bulk movement, a permit issued under section 57 [of the Seeds Regulations], or a special certificate of authorization issued under section 61, to identify the tubers produced by that crop. (Seeds Regulations Part II)
Class (seed potatoes)	A class of seed potatoes established in Section 47 [of the Seeds Regulations] (Seeds Regulations Part II)
Crop (seed potatoes)	Breeder's Selection seed potatoes, or a variety and class of seed potatoes, growing in an aseptic environment, a protected environment or in one or more fields of a farm unit. (Seeds Regulations Part II)
Farm unit (seed potatoes)	(a) a single tract of land operated for the production and marketing of seed potatoes under the control of a grower, or (b) a number of separate tracts of land operated as a single unit, with the use of common equipment, facilities or storage, for the production and marketing of seed potatoes under the control of the same grower. (Seeds Regulations Part II)
Field (seed potatoes)	The identifiable area of land on which Breeder's Selection seed potatoes, or seed potatoes of a particular variety and class, are planted or have been produced. (Seeds Regulations Part II)
Grower (seed potatoes)	An individual, a cooperative, a corporation or a partnership that grows seed potatoes (Seeds Regulations Part II)
Laboratory tests	Tests that are conducted in a laboratory that is accredited under the Agency Laboratory Accreditation Program or in a laboratory that can reasonably be considered to be equivalent to a laboratory accredited under that program. (Seeds Regulations Part II)
Lot (seed potatoes)	The quantity of harvested seed potatoes of a variety and class that is identifiable by one certificate number or the quantity of Breeder's Selection seed potatoes that are identifiable by one certificate number. (Seeds Regulations Part II)
Non-certified potatoes	(a) potatoes that do not meet the standards for any of the classes established in section 47 [of the Seeds Regulations] or the standards established for Breeder's Selection seed potatoes in section 61.1, or (b) seed potatoes that have been transported without seed potato tags, a record of bulk movement, a permit issued under section 57 or a special certificate of authorization issued under section 61. (Seeds Regulations Part II)
Pest	Any thing that is injurious or potentially injurious, whether directly or indirectly, to plants or to products or by-products of plants, and includes any plant prescribed as a pest (Plant Protection Regulations).
Quarantine pest	A pest of potential economic importance to the area endangered thereby and not yet present there, or present but not widely distributed and being officially controlled (ISPM 5, 2007).
Regulated non-quarantine pest	A non-quarantine pest whose presence in plants for planting affects the intended use of those plants with an economically unacceptable impact and which is therefore regulated within the territory of the importing contracting party. (ISPM 5, 2007)
Seed potato	A tuber, or any part of a tuber, or nuclear stock, that is certified under [the Seeds Regulations Part II] for seed-reproduction purposes. (Seeds Regulations Part II)
Shipment (of seed potatoes)	Means the movement of one lot, or any part thereof, of seed potatoes to a single consignee (Seeds Regulations Part II)
Tuber grade size	Size standard for seed potato size defined in the Seeds Regulations Part II, section 48
Tuber grade standard	Disease and defect standards for Canadian seed potatoes defined in the Seeds Regulations Part II, section 48.1.
Variety (of seed potatoes)	A variety of seed potatoes that; (a) is distinguished by common morphological, physiological, cytological, chemical or other common characteristics, and (b) retains its distinguishing characteristics when reproduced. (Seeds Regulations Part II)

1.0 General Requirements

1.1 Legislative Authority

Seeds Act, R.S. 1985, c. S-8
Seeds Regulations Part II, C.R.C., c. 1400
Plant Protection Act, S.C. 1990, c. 22
Plant Protection Regulations, SOR/95-212
Canadian Food Inspection Agency Fees Notice, Canada Gazette, Part I (05/13/2000)

1.2 Fees

The CFIA is charging fees in accordance with the Canadian Food Inspection Agency Fees Notice. Anyone requiring other information regarding fees may contact any regional CFIA office or visit us at our Fees Notice website.

Growers participating in the SPQMP do not incur any fees in addition to those applied under the Canadian Seed Potato Certification Program. Under the SPQMP, for seed potato shipments to the US not intended for re-certification as seed, export inspection fees are not applicable.

1.3 Regulated Commodities

Seed potatoes certified as Pre-elite, Elite I, Elite II, Elite III, Elite IV, Foundation, or Certified class as per Seeds Regulations Part II section 47.

2.0 Specific Requirements

The grower must ensure that seed potato shipments are inspected, and Seed Potato Certification Tags (CFIA/ACIA 1370, CFIA/ACIA 2111, and CFIA/ACIA 2113) and Record of Bulk Movement for Seed Potato (CFIA/ACIA 2343) are issued in accordance with all of the requirements described in this section.

2.1 Seed Potato Eligibility

Seed potatoes that are eligible to be certified under the SPQMP, must be grown in Canada and meet the requirements outlined in this directive and be listed on the Growing Crop Certificate (CFIA/ACIA 1318) issued by the CFIA for the respective farm unit.

Nuclear Stock Class or Breeders Selection seed potatoes are not eligible under the SPQMP.

Seed potato shipments which do not meet the tuber grade standard due to one defect of a mechanical or physiological nature are not eligible under the SPQMP. A Special Permission for Sale of Seed Potatoes Not Eligible for Official Tags (CFIA/ACIA 1278) must be issued by a CFIA inspector prior to shipping.

Ungraded seed potatoes which are sold in bulk for the purpose of packaging and resale are not eligible under the SPQMP. A Permit for Bulk Movement of Seed for Packaging and Resale (CFIA/ACIA 4383) must be issued by a CFIA inspector. The packager must perform the grading prior to packaging and resale.

Non-registered varieties for which a Growing Crop Certificate (CFIA/ACIA 1318) has been issued, as in the case of varieties grown for experimental purposes or for the purpose of registration, are not eligible for domestic movement under the SPQMP. A Certificate of Authorization (CFIA/ACIA 4378) must be issued by a CFIA inspector. At the time of document issuance, seed potatoes shipped domestically must be either a variety registered in Canada, or a garden variety as per D-98-04.

For a current list of registered varieties contact the regional office of the CFIA, or the internet site of the CFIA Variety Registration Office.

For export to the US, varieties which do not have current variety registration in Canada are eligible under this program.

2.1.1 Testing for Bacterial Ring Rot (BRR)

A minimum of two seed lots from the farm unit, and each seed lot being shipped as Elite II, Elite III, Elite IV or Foundation class shall have been sampled and laboratory tested in a CFIA accredited laboratory as per Plant Protection Policy Directive D-97-12 and found to test not positive for BRR.

2.2 Tuber Inspection

The grower or designated representative must inspect eligible seed potato shipments in order to determine compliance with the tuber grade standard as detailed in section 48 and 48.1 of the Seed Regulations Part II.

2.2.1 Seed Potato Tuber Inspection Report

All required tuber inspections shall have been performed as outlined in the Seed Potato Tuber Inspection Manual. Results must be recorded on the Seed Potato Tuber Inspection Report (Appendix 3), prior to issuance of tags or RBMs.

2.2.2 Inspection Frequency

The frequency of inspection for domestic shipments shall be performed as outlined in Appendix 4. For commercial shipments to the US not intended for re-certification, each shipment shall be inspected as per Appendix 5.

2.2.3 Quarantine and Regulated Non-Quarantine Pests

In addition to the pests described in the Seed Potato Tuber Inspection Manual, growers and designated representatives must be able to identify suspect tubers showing symptoms of specified quarantine and regulated non-quarantine pests listed in Appendix 6. In the case where tubers are suspected of being infested with a quarantine pest, the grower or designated representative must immediately contact the CFIA prior to any further shipment from the farm unit. An inspector may take samples for laboratory testing by the CFIA at any time.

Reference material for identification of quarantine pests and regulated non-quarantine pests of concern is available from the local office of the CFIA. Additional reference materials are listed in Appendix 6.

2.3 Issuance of Documentation

Seed potato certification tags and records of bulk movement (RBMs) shall only be issued for seed potatoes which have been inspected in accordance with section 4 of this directive and determined to meet the tuber grade standard detailed in sections 48 and 48.1 of the Seeds Regulations Part II. The grower or a designated representative(s) are the only persons approved from the farm unit permitted to issue the above noted documents under the SPQMP.

Seed potatoes for which tags or RBMs were provided by the CFIA, and were determined not to meet the grade size or tuber grade standard shall be re-graded. Tags affixed to containers for tubers determined not to meet the tuber standards shall be removed, and RBMs shall not be completed until it is determined that the seed potatoes meet the tuber standards. All unused, spoiled, or unissued tags and RBMs shall be retained, and returned to the CFIA upon request (at each audit as a minimum). Additionally all unused tags and RBMs shall be returned to the CFIA when shipping has been completed for the season.

If containers holding more that 50 kg meet all of the requirements for packaging established in section 2.3.3 of this directive (e.g. new bulk mini-totes which can be closed after packaging) seed potato certification tags may be attached. For containers holding more than 50.0 kg that do not meet the requirements established in section 2.3.3, (e.g. open mini-totes or bulk boxes) an RBM is used to cover the shipment. If multiple lots are shipped in a single load and the containers are not eligible for tags. In addition to the RBM, an Identification Tag of Seed Potato Lots (CFIA/ACIA 0092) must also be securely affixed to each of the smaller bulk containers.

Tags shall not be attached to containers, nor shall RBMs be completed, until laboratory test results have been received for the specified seed lot, and the seed lots are found to test not positive for BRR as per Plant Protection Policy Directive D-97-12.

2.3.1 Ordering Domestic Movement Documents

The grower or designated representative is responsible for completing the Request for Seed Potato Certification Tags or Record of Bulk Movement for Seed Potato (Appendix 7) when new documents are required. The form must be signed by the grower or a designated representative and submitted to a CFIA inspector before the documents may be provided. Growers may wish to develop their own order form customised to their record keeping system; such forms will be accepted provided they have been granted prior approval by a CFIA inspector. Growers have the option to print tags on their own premises, if they have the appropriate printing equipment and computer software. For growers not able to print their own tags, the CFIA will provide printed tags.

2.3.2 Control of Domestic Movement Documentation

Tags and RBMs are non-transferable, shall be kept under the secure control of the grower or designated representative, and shall not be made available to any party other than the CFIA. All unissued tags or RBMs, whether new, spoiled, voided, removed, or otherwise shall be retained by the grower, and shall only be destroyed under supervision of the CFIA. All tags and RBMs remain the property of CFIA.

2.3.3 Requirements for Completion and Issuance of Seed Potato Certification Tags

i) Tags shall be attached to the containers of seed potatoes that were produced from a crop in respect of which a Growing Crop Certificate (CFIA/ACIA 1318) has been issued. Each container shall be new, closed after packing and have no markings making reference to non-certified seed potatoes.

ii) Tags shall only be attached to containers of not less than 20 kg. For smaller containers the CFIA shall be contacted.

iii) All tags must include:

1. the class, variety and size (in mm) of the seed potatoes;
2. the certification number; and
3. the date of printing of the tag(s).

iv) A sample from each provision of tags shall be proofread, initialled, dated, and retained on the premises prior to affixing printed tags to seed potato containers. Sample tags shall be made available to the CFIA upon request.

2.3.4 Requirements for Completion and Issuance of Record of Bulk Movement for Seed Potatoes

i) For domestic shipments moving within the province the seed lot was produced, a single RBM may be issued for the total volume from a seed lot delivered to a single consignee within a 7 day period.

ii) For domestic shipments moving outside of the province, a RBM shall accompany each bulk shipment of seed potatoes

iii) All RBMs issued shall contain the following information:

1. the weight (M.T.), class, variety and size* (in mm) of the seed potatoes;
2. the certification number;
3. the name and address of the consignee;
4. grower name and address as the supplier of the seed potatoes;
5. signature of grower or designated representative; and
6. the date of issuance

iv) The original (white copy) is for the purchaser of the seed potatoes and shall accompany the shipment; the yellow copy shall be retained in the original booklet and made available to the CFIA upon request; the pink copy is for grower records and shall be retained on file.

v) The grower is responsible to ensure that vehicles carrying bulk shipments of seed potatoes have been disinfected prior to loading with a control product registered under the Pest Control Products Act for use against BRR.

*Seed potato lots for which the growers has an agreement (contract) for specific size as per Seeds Regulations Part II section 48 (3), must have the size in mm specifically indicated on the RBM, any other indication such as "as per contract" or similar wording is not acceptable.

2.3.5 Export Documentation for Seed Potatoes destined to the US non intended for re-certification as seed

Seed Potatoes exported under the SPQMP to the US must meet all the phytosanitary requirements of the USDA and must be accompanied by a Canadian Phytosanitary Certificate. Canadian Phytosanitary Certificates are issued only by the CFIA. The grower or designated representative must submit a completed Application for Export Inspection and Phytosanitary Certification (CFIA/ACIA 3369) to the local CFIA office to arrange for phytosanitary certification of seed potatoes shipped to the US under the SPQMP.

2.4 Record keeping

The grower must maintain records that will assist the CFIA in the verification that the requirements of the SPQMP have been implemented effectively and are consistently met. In certain cases growers may wish to develop specific forms customised to their record keeping systems; such forms will be accepted provided they have been granted prior approval by a CFIA inspector. SPQMP records must be kept on file at the premises of the grower readily available to where shipping point inspection activities take place. Records must be made available to CFIA inspectors upon request. Records held by both the grower and the CFIA must be maintained for a minimum of ten (10) years (see section 5.0 for CFIA administrative requirements).

i) The "Tags Received" portion of the Shipment Record Log-Seed Potato Certification Tags (Appendix 8) shall be completed at the time tags are printed or received from the CFIA. The remainder of the log sheet shall be completed at the time of shipping. Alternatively growers shipping a single lot in both bulk and bags may wish to maintain a separate shipment log for each lot (Appendix 10).

ii) A Shipment Record Log-Record of Bulk Movement for Seed Potatoes (Appendix 9) shall be completed at the time of shipping when the RBM certificates are completed. The shipment record logs for both tags and RBMs shall be retained and made available to the CFIA upon request. Alternatively growers shipping a single lot in both bulk and bags may wish to maintain a separate shipment log for each lot (Appendix 10).

iii) Completed Seed Potato Tuber Inspection Reports (Appendix 3) shall be retained for all seed potato shipments inspected under the SPQMP.

iv) Designated Representatives List (Appendix 2) must be maintained.

v) Copies of all Audit Reports (Appendix 11a,b).

vi) Corrective Action Requests issued by the CFIA during surveillance audits and documentation of all corrective actions taken by the grower or designated representative (Appendix 12).

vii) Copies of all Request for Seed Potato Certification Tags or Record of Bulk Movement for Seed Potato forms (Appendix 7).

viii) Sample tags and copies of all RBMs issued.

ix) Up-to-date copies or access to all of the following documents;

1. The Seeds Regulations Part II;
2. This policy directive D-06-04;
3. Plant protection policy directive D-97-12 Seed Potato Certification Program - Bacterial Ring Rot Testing Program for Field Grown Seed Potatoes
4. Seed Potato Tuber Inspection Manual (CFIA); and
5. List of registered potato varieties in Canada, current at the time of audit must be available to the grower and designated representatives.

3.0 Requirements on application and approval

To be eligible to join the SPQMP a grower must:

• be a Canadian citizen or permanent resident
• be a seed potato grower in Canada
• complete and sign an Application to the Seed Potato Quality Management Program form (Appendix 1) indicating that the applicant is willing and able to comply with the terms and conditions of the SPQMP
• forward the completed and signed application form to the CFIA

Growers who were participants in the Seed Potato Tuber Inspection Quality Assurance Pilot Program prior to the publication of this directive must submit a completed and signed application form (Appendix 1) to their local CFIA inspector for submission to the Seed Potato Program Officer.

3.1 Approval Process

The CFIA inspector will review the SPQMP application form to ensure that the application is complete and signed and that the grower meets the eligibility requirements of the SPQMP. For participants on the pilot program, past audit records and compliance status will be reviewed. The inspector will forward the application to the seed potato program officer for approval. The CFIA will inform the grower in writing of the final decision regarding approval of the grower in the SPQMP.

3.2 Designated representatives

The grower may designate representatives who may perform tuber inspections, complete and issue tags and RBMs on behalf of the grower, complete records, and fulfill the documentation requirements of this directive. Designated representatives are responsible for shipments to be in compliance with the tuber grade standard in accordance with the Seeds Regulations Part II, and for completion of the Seed Potato Tuber Inspection Report. The grower must complete Appendix 2 for each designated representative, and provide a copy to the CFIA prior to the designated representative commencing activities on behalf of the grower. No other party shall perform tuber inspections, or complete documents on behalf of the grower or designated representative(s). Additionally, the grower must notify the CFIA in writing of any change in the status of any designated representative.

3.3 Training

For growers whom were not participants in the Seed Potato Tuber Inspection Quality Assurance Pilot Program, the local CFIA staff can arrange for training of the grower and their designated representatives in the elements of the SPQMP. A copy of the Seed Potato Tuber Inspection Manual, this directive D-06-04, directive D-97-12 Seed potato certification program - Bacterial ring rot testing program for field grown seed potatoes, and a copy of the Seeds Regulations Part II will be provided for each grower. The grower is responsible for providing access to all training material to the designated representatives and for the training of all designated representatives to meet the requirements of the SPQMP. Where possible, it is recommended that designated representatives attend any CFIA training sessions made available to the grower. The date of training of designated representatives shall be indicated on the list of designated representatives maintained by the grower.

4.0 Seed Potato Tuber Inspection Manual

The Seed Potato Tuber Inspection Manual describes the procedures to be implemented in the tuber inspection process to ensure that seed potatoes shipped under the SPQMP meet the tuber grade and size standard as detailed in the Seeds Regulations Part II sections 48 and 48.1. The key components of the Seed Potato Tuber Inspection Manual are; procedures for tuber inspection, document issuance, and appendices to aid in the identification and classification of tuber diseases and defects.

The CFIA provides a single copy of the manual for each grower. As the Seed Potato Tuber Inspection Manual is occasionally updated by the CFIA, any changes to the procedures which affect the program will be communicated to the grower by the local CFIA inspector. Growers are responsible to make the manual available, and to communicate program changes and updates to their designated representatives.

5.0 CFIA administrative requirements

The local CFIA office shall maintain an individual file for each grower under their administration. Files shall be maintained for a minimum of 10 years. Each file shall contain:

1. The original completed Application to the Seed Potato Quality Management Program (Appendix 1)
2. Copies of the Designated Representatives List (Appendix 2)
3. All completed Request For Blank Seed Potato Certification Tags or Record of Bulk Movement for Seed Potatoes (Appendix 7)
4. All completed Audit Report (Appendix 11a, 11b)
5. Copies of all Corrective Action Request (Appendix 12) issued to growers
6. Any written statement of corrective action taken by the grower as a result of non-compliance identified during the audit process.
7. Audit Summary (Appendix 13)
8. Copies of all Canadian Phytosanitary Certificates issued for shipments to the United States under the SPQMP, and the original Application for Export Inspection and Phytosanitary Certification (CFIA/ACIA 3369)
9. Copies of any correspondence between the CFIA and the grower

6.0 CFIA Audits

The CFIA will conduct audits at specified intervals of the facilities and operations of participating growers in the SPQMP, and will prepare audit reports that summarize the audit findings. The grower or designated representative must be present during all CFIA audits and assist the CFIA in performing audits. This includes allowing the CFIA auditor to examine records and documents, collect samples, inspect product, and interview all designated representatives.

The audit is a verification that the grower has ensured the procedures described in SPQMP are implemented and documented appropriately. Audits are carried out during periods of active shipping. A component of the audit is to evaluate seed potatoes which have been inspected under the SPQMP for compliance with the tuber grade standard. Results of all audits shall be communicated to the grower in writing. Where a non-conformance is identified, the CFIA will issue a Corrective Action Request (CAR) (Appendix 12) to the grower. The grower is responsible for the implementation and documentation of corrective actions to address the non-conformance identified in the CAR, and within the time frame specified in the CAR. Corrective actions shall be verified by the CFIA during subsequent audits.

In general the audits address the following broad areas:

• the grower is familiar with the requirements of the SPQMP
• the designated representatives have been adequately trained and are familiar with the requirements of the SPQMP
• required documentation and reference material is sufficient, current and readily available
• the record keeping and document management is compliant with the requirements of the SPQMP
• actions are taken on outstanding CARs
• product is inspected to assess product compliance with the tuber grade standard

6.1 Non-Conformance

Any procedures, documentation, or product that are found to be in contravention of the SPQMP requirements are considered to be a non-conformance. A non-conformance which is detected must also be classified as being either critical, major, or minor in nature. The number and type of non-conformances found determine the compliance status of the grower, and will be considered in determining the subsequent auditing frequency. The classification of a non-conformance is generally based on an evaluation of the associated risk and whether the integrity of the SPQMP has been compromised. The Audit Report checklist (Appendix 11b) details specific items of non-conformance and the classification assigned to each. Items of non-conformance identified during the course of an audit which are not on the Audit Report checklist will be assigned a classification level at the discretion of the CFIA inspector for items of minor non-conformance, and in consultation with the Seed Potato Program Officer for items of major and critical non-conformance.

6.1.1 Critical Non-Conformance

Audit findings that indicate that the integrity of the SPQMP under the direction of a grower is in jeopardy, shall result in a critical non-conformance. A critical non-conformance may be viewed as something which may affect the reputation of the SPQMP program as a whole. At the discretion of the Seed Potato Program Officer in consultation with the Area Seed Potato Specialist, the grower may be immediately suspended from the SPQMP if any critical non-conformances are found. Corrective actions must be carried out to the satisfaction of a CFIA inspector within a specified period of time. The Audit Report checklist (Appendix 11b) provides examples of critical non-conformances.

6.1.2 Major Non-Conformance

Major non-conformances are isolated incidents of non-conformance which do not immediately impact on the integrity of the certified product, nor have the potential to affect the integrity of the SPQMP. Corrective actions issued for a major non-conformance must be carried out to the satisfaction of a CFIA inspector within a specified period of time. If more than two major non-conformances are detected during an audit, or if the grower fails to carry out the required corrective actions within the specified time period, at the discretion of the Seed Potato Program Officer in consultation with the Area Seed Potato Specialist, the grower may be immediately suspended from the SPQMP. The Audit Report checklist (Appendix 11b) provides examples of major non-conformances.

6.1.3 Minor Non-Conformance

A minor non-conformance is one which does not immediately or significantly affect the status of the product nor the SPQMP, but could lead to a major non-conformance if not addressed. If more than three minor non-conformances are detected in any one audit this is considered equivalent to one major non-conformance. Corrective actions must be undertaken by the grower before the next scheduled audit, or within a time limit specified by the CFIA. The Audit Report checklist (Appendix 11b ) provides examples of minor non-conformances.

6.2 Corrective Action Request

A Corrective Action Request (CAR) (Appendix 12) must be generated for each non-conformance that is detected during the audit of a grower. For each CAR, the grower or designated representative must provide a description of the measures that will be implemented to prevent a recurrence of the non-conformance and a time frame for completing the corrective actions. A CAR associated with a critical or a major non-conformance must be completed within a specified period of time or may result in the suspension of the grower from the SPQMP.

A unique number shall be assigned to each CAR as follows:

GROWER NUMBER-CAR-DATE (yymmdd)-01 (for initial CAR issued) -02 for second CAR issued, etc. carrying over the series to the subsequent shipping season, in order that the last digits of the CAR number will always reflect the number of CARs issued to an individual grower.

The observations section on the audit report may be used to identify situations of concern, which do not warrant a CAR, or to describe practices which are worth highlighting, suggesting or reinforcing.

6.3 Grower Status and Frequency of Audits

The frequency of CFIA audits is determined by the status of the grower, which is determined primarily by the results of previous CFIA audits, and the length of time the grower has been a participant in the SPQMP. The timing and frequency of audits shall coincide with the inspection of seed potato lots, such that a product inspection takes place as a component of the audit.

Newly approved growers will be registered with the SPQMP at probationary status (2 years). At the discretion of the Seed Potato Program Officer, the probationary period for growers previously participating in the pilot program may be reduced. The Seed Potato Program Officer will make the final determination as to the eligibility, approval, and the compliance status of a grower.

Growers must contact the local CFIA office once shipping for the current season has been completed in order to return all unused tags and RBMs and review the compliance status to carry forward to the following year. Additionally, growers must contact the CFIA prior to the commencement of shipping for a given year in order to make arrangements for the initial audit, review the list of designated representatives, and discuss any changes to the growers operation.

6.3.1 Probationary Status

A grower will normally remain at probationary status for two years after first approved for participation in the SPQMP. For growers whom participated in the pilot program, and remained in good standing as determined by the Seed Potato Program Officer, the probationary period may be reduced. If no major or critical incidents of non-conformance are found during the probationary period, the grower will be converted to standard status.

During the probationary period, three audits must have been completed for each grower per shipping season during active periods of shipping. Due to the seasonal nature of the seed potato shipping season, and in cases where growers may have extremely short shipping periods, such as 2-3 weeks, the grower must coordinate audit times with the CFIA such that the CFIA can perform each of the three audits within the time frame for shipping. Failure to contact the CFIA to arrange audit times will be considered a critical non-conformance.

6.3.2 Standard Status

Growers that have consistently met the requirements of the SPQMP during the probationary period may be converted to standard status. Growers shall not have received a CAR for any major or critical incidence of non-conformance during the last year of the probationary period in order to qualify for conversion. Three or more incidents of minor non-conformance in a single audit will disqualify a grower for conversion to standard status. In this case the grower will remain at probationary status for an additional one year period.

For growers under standard status, the audit schedule shall be reduced as compared to the probationary status. The grower must be audited once during active shipping, not longer than two weeks after commencement of shipping each year. If a grower is shipping for more than four weeks, audit frequency is maintained at once every four week period, starting from the date of the first shipment for the entirety of the shipping season. In this case, the grower may be audited twice in the first four weeks if the first audit was near the end of the initial two week period. The grower would then be audited once within each subsequent four week period.

Standard status shall be carried forward to the subsequent shipping season for growers maintaining the requirements. Growers that are at standard status will be placed at probationary status as a result of a single incidence of major non-conformance. After considering the nature of the non-conformance and how quickly the CAR can be addressed, the grower may be returned to Standard status at the discretion of the Seed Potato Program Officer prior to the end of the two year probationary period.

6.3.3 Suspended

Growers whom are found to have one incidence of critical non-conformance, or two major incidence of non-conformance, or whom fail to address CAR's within the time frame specified shall be suspended from the SPQMP. Suspended applicants cannot ship seed potatoes under the SPQMP for a period of 6 months commencing on the date of initial audit identifying the non conformance. The CFIA must take possession of all tags and RBMs and issue a written notice to the grower indicating the change in status. Once the grower has completed corrective actions and the 6 month period has lapsed they may be re-instated in the SPQMP at probationary status for the subsequent two year period. In this case the CFIA may then return the appropriate CFIA issued documentation required to resume shipping seed potatoes under the SPQMP.

6.4 Regional reporting

Each regional office shall have a Seed Potato Program Officer designated to submit an Annual Audit Report Summary (Appendix 14) to the Area Seed Potato Specialist following each shipping season. The reports shall follow the format established in Appendix 14, and may be submitted electronically by fax or by an e-mail attachment as a spreadsheet available from the Area Seed Potato Specialist. Reports must be submitted by May 30^th each year following the shipping season.

7.0 Appendices

Appendix 1: Application to the Seed Potato Quality Management Program
Appendix 2: Designated Representatives List - SPQMP
Appendix 3: Seed Potato Tuber Inspection Report
Appendix 4: Sampling Plan for Domestic Seed Potato Shipments: SPQMP
Appendix 5: Sampling Plan for Seed Potato Shipments under the SPQMP Destined for the United States Not Intended for Re-certification as Seed: SPQMP
Appendix 6: Specific Quarantine and Regulated Non-Quarantine Pests
Appendix 7: Request for Seed Potato Certification Tags or Record of Bulk Movement for Seed Potatoes: SPQMP
Appendix 8: Shipment Record Log - Seed Potato Certification Tags: SPQMP
Appendix 9: Shipment Record Log - Record of Bulk Movement for Seed Potatoes: SPQMP
Appendix 10: SPQMP Shipment Record Log
Appendix 11: Audit Report: SPQMP
Appendix 12: Corrective Action Request: SPQMP
Appendix 13: Audit Summary: SPQMP - for Internal CFIA Use Only
Appendix 14: Annual Audit Report Summary: SPQMP - for Internal CFIA Use Only

 

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Appendix 1

Application to the Seed Potato Quality Management Program

Name of Grower: _____________

Grower Number: ___________  E-mail address: ___________

Farm Unit Address: ________________

Telephone No.: ____________  Fax No.: ___________

Conditions of participation in the Seed Potato Quality Management Program (SPQMP):

• The grower and/or designated representative(s) are the only person(s) approved to complete and/or issue Seed Potato Certification Tags and/or Record of Bulk Movement for Seed Potatoes under the SPQMP. Any other party shall not complete and/or issue these documents on behalf of the designated representative(s).
• The grower and/or designated representative(s) are the only person(s) responsible for determining eligibility of seed potato lots by verifying compliance with the tuber grade and quality standard in accordance with the Seeds Regulations Part II section 48 and 48.1, through shipping point tuber inspection, prior to the issuance of documentation associated with the seed lot.
• The grower is responsible for maintaining all documentation specified in D-06-04 for a period of 10 years, and must make available such documentation to the CFIA upon request.
• The grower and/or designated representatives shall contact the CFIA immediately if any pests of concern are detected or suspected, as specified in D-06-04 prior to any further shipment from the farm unit.
• If a grower is suspended from the SPQMP, the grower and/or designated representatives shall not issue documentation in association with the SPQMP until written notification is received from the CFIA indicating the suspension has been removed.
• The grower is responsible for the training of all designated representative(s) to meet the terms, conditions, and requirements of the SPQMP D-06-04. The grower must notify the CFIA immediately of any change in the status of designated representatives, and the designation of new representatives.

I, _____________ the above named grower have read, understood and agree to comply with all terms, conditions, obligations, and requirements stated in directive D-06-04, the Seed Potato Quality Management Program (SPQMP), by which I may be approved to issue documentation associated to Seed Potato Lots determined to have met tuber grade standard detailed in the Seeds Regulations Part II.

Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Department of Canadian Food Inspection Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements.

Dated ______ 20___ at ______, Province of ________

Grower Signature: __________________

FOR CFIA USE ONLY

CFIA inspector reviewing application: ____________

Signature: ____________  Date: ______

Recommended:  YES   NO

CFIA - Seed Potato Program Officer:  __________________

Signature: __________________  Date: ______

Approved:  YES   NO

Training delivery date: ______  CFIA Trainer: ______

Additional Comments:

 

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Appendix 2

Designated Representatives List - SPQMP

Name of Grower: _____________________

Grower Number: ______________  E-mail address: ______________

Farm Unit Address: _____________________

Telephone No.: ______________  Fax No.: ______________

I _________________ the above named grower agree that the designated representatives listed below have received training in all relevant aspects of the Seed Potato Quality Management Program (SPQMP) as required in directive D-06-04. The following person(s) shall be considered designated representative(s) and may act on my behalf in delivery of the SPQMP.

Name of designated representative: _________________

Signature of designated representative: _________________

Signature of approved grower: _________________

Dated ______ 20___ at ______, Province of ________

 

Name of designated representative: _________________

Signature of designated representative: _________________

Signature of approved grower: _________________

Dated ______ 20___ at ______, Province of ________

 

Name of designated representative: _________________

Signature of designated representative: _________________

Signature of approved grower: _________________

Dated ______ 20___ at ______, Province of ________

 

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Appendix 3

Seed Potato Tuber Inspection Report (CFIA/ACIA 3076)

 

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Appendix 4

Sampling Plan for Domestic Seed Potato Shipments: SPQMP

Click on Image for Larger View

Sampling Plan for Domestic Seed Potato Shipments: Seed Potato Quality Management Program

 

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Appendix 5

Sampling Plan for Seed Potato Shipments under the SPQMP Destined for the United States Not Intended for Re-certification as Seed: SPQMP

Click on Image for Larger View

Sampling Plan for Seed Potato Shipments under the Seed Potato Quality Management Program Destined for the United States Not Intended for Re-certification as Seed: Seed Potato Quality Management Program

 

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Appendix 6

Specific Quarantine and Regulated Non-Quarantine Pests*

QUARANTINE PESTS

Bacteria	REFERENCE
Brown rot (Ralstonia solanacearum (Smith) Yabuuchi et al race 3 (biovar 2)	1,4

QUARANTINE PESTS

Nematodes	REFERENCE
Columbia root knot nematode (Meloidogyne chitwoodi Golden et al 1980)	1,3,4
Golden nematode (Globodera rostochiensis (Wollenweber) Behrens	1,3,4
Stem and bulb nematode (potato race) (Ditylenchus dipsaci (Kuhn) Filipjev)	2
Potato rot nematode (Ditylenchus destructor Thorne)	1,4
Pale cyst nematode (Globodera pallida (Stone) Behrens)	1,3

QUARANTINE PESTS

Fungi	REFERENCE
Common potato rust (Puccinia Pittieriana P. Hennings)	1
Potato gangrene (Phoma exigua Desmazieres var. foveata (Foister) Boerema)	1
Potato smut (Thecaphora solani (Thirumulachar & O'Brien) Mordue)	1
Potato wart disease (Synchytrium endobioticum (Schilbersky) Percival)	1,3,4

REGULATED NON-QUARANTINE PESTS

Bacteria	REFERENCE
Bacterial Ring Rot (BRR) (Clavibacter michiganensis subsp. sepedonicus)	1,4

REGULATED NON-QUARANTINE PESTS

Viroid	REFERENCE
Potato spindle tuber viroid (PSTVd)	1,4

*For a complete listing of pests regulated by Canada refer to http://www.inspection.gc.ca/english/plaveg/protect/listpespare.shtml

References:

1. Compendium of Potato Diseases 2001, W.R. Stevenson et al APS Press, St. Paul Minnesota

2. Diseases and Pests of Vegetable Crops in Canada 1994, R.J. Howard et al, The Canadian Phytopathological Society and The Entomological Society of Canada

3. Pest Fact Sheets, provided in Training Module: Pilot Seed Potato Inspection Quality Assurance Program; Participants Manual TM 157 A 01, Canadian Food Inspection Agency, Professional Development and Continuous Learning, Professional and Technical Development

4. Potato Field Guide: Insects, Diseases, and Defects Publication 823, 2004, E. Banks et al, Ontario Ministry of Agriculture and Food

  

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Appendix 7

Request for Seed Potato Certification Tags or Record of Bulk Movement for Seed Potatoes: SPQMP

Grower Name: _________ Grower number: ______

Seed Potato Certification Tag request (CFIA/ACIA 1370, CFIA/ACIA 2111, CFIA/ACIA 2113)

Quantity	Variety	Class	Size	Certification Number	Size of Bags

List sequence numbers below for Record of Bulk Movement for Seed Potatoes (CFIA/ACIA 2343):

No. ________ to __________

No. ________ to __________

No. ________ to __________

No. ________ to __________

No. ________ to __________

Grower or designated representative requesting documents:

______________ Date: ______

Name-Print Signature

CFIA personnel providing documents:

______________ Date: ______

CFIA Personnel-Print Signature

Blank Seed Potato Certification Tags (CFIA/ACIA 1370, CFIA/ACIA 2111, CFIA/ACIA 2113) and/or Record of Bulk Movement for Seed Potatoes (CFIA/ACIA 2343) are provided to the grower or designated representative of the farm unit stated above. By signing this request, the grower or designated representative agrees to adhere to the requirements of the Seed Potato Quality Management Program

 

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Appendix 8

Shipment Record Log - Seed Potato Certification Tags: SPQMP

Grower name: ____________ Grower number: _________

Tags Received

Date Tags Received	Quantity Received	Variety	Class	Certification Number

Shipments

Date Shipped	Vehicle No./ID*	No. of Bags	Size of Bags	Name of Buyer

Tags used: ______  Tags spoiled: ______

*If vehicle number is unavailable, assign unique number for each separate shipment from a given lot/certification number (e.g. 1, 2, 3, etc.) This number is entered on the Seed Potato Tuber Inspection Report in place of vehicle number.

 

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Appendix 9

Shipment Record Log - Record of Bulk Movement for Seed Potatoes: SPQMP

Grower name: _____________ Grower number: ________

Date Shipped	Certification Number	Vehicle No./ID*	Variety	Class	Qty. Shipped (MT)	Name of Buyer	RBM Number

RBM issued: _____  RBM spoiled: ______

*If vehicle number is unavailable, assign unique number for each separate shipment from a given lot/certification number (e.g. 1, 2, 3, etc.) This number is entered on the Seed Potato Tuber Inspection Report in place of vehicle number.

 

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Appendix 10

SPQMP Shipment Record Log

Certification Number: ___________

Grower Name: ______________

Variety and Class: _____________

Hectares: _____
Harvested Volume: (CWT) _____ (MT) _____
Fields linked to this lot: _____

Date of Shipping	Volume Shipped: Count of Bags or RBM No.	Volume Shipped: MT	Volume of culls: MT	Destination (Country, State/Province)	Vehicle No./ID*	Phytosanitary Certificate Number (if applicable)	Initials

Tags used: ____ Tags spoiled: ____ RBM issued: ____ RBM spoiled: ____

*If vehicle number is unavailable, assign unique number for each separate shipment from a given lot/certification number (e.g. 1, 2, 3, etc.) This number is entered on the Seed Potato Tuber Inspection Report in place of vehicle number.

 

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Appendix 11

Audit Report: SPQMP

Grower number:

Date of Audit:

Address of Farm Unit:

Grower Name:

Designated representatives present:

CFIA auditor(s):

Grower Status:

Date of Previous Audit:

Outstanding Corrective Action Request (CAR)

Outstanding CAR(s): Yes No

CAR No(s).:

Date(s) for completion:

Completed*: Yes No

*Attach completed CAR to Audit Report

Document Control

Item	Seed Potato Certification Tags (CFIA/ACIA 1370, CFIA/ACIA 2111, CFIA/ACIA 2113)	Elite	Found.	Cert.	Record of Bulk Movement for Seed Potatoes (CFIA/ACIA 1243)
1	No. of tags requested:				No. of RBM requested: __
2	No. of tags issued:				No. of RBM issued by grower: __
3	No. of unused tags				No. of RBM unused: __
4	No. of spoiled tags:				No. of RBM spoiled: __
5	Total Tags (2+3+4)**				Total RBM (2+3+4)**: __

** Total Tags or RBM (line 5) should equal Total Tags or RBM requested (line 1)

Item	Critical Non-Conformance	NA	C	NC
1	Seed Potato Tuber Inspection Report completed in full only by grower or designated representative(s) prior to the issuance of Tags and RBM (2.2, 2.2.1)
2	Issuance of Tags / RBM only by grower or designated representative(s) (2.3)
3	Notification of the CFIA if a quarantine or specified regulated non-quarantine pest is suspected (2.2.3)
4	BRR testing completed as per D-97-12 prior to completion and/or issuance of RBM, or attachment of TAG's to container (2.1.2, 2.3)
5	All corrective action requests (CAR) issued for critical or major non-conformance completed on time (6.2)
6	The grower has been in contact with the CFIA and has cooperated in arranging CFIA audits within the required time frame (6.3.1)
7	Tags/RBM issued only for shipments of seed potatoes meeting seed potato eligibility requirements (other than item 8 below) (2.1)

Item	Major Non Conformance	NA	C	NC
8	Tag's/RBM issued only for varieties with current variety registration when shipped within Canada (2.1.1)
9	Seed Potato Tuber Inspection Reports complete and accurate (2.2.1)
10	Results of tuber cutting documented on Seed Potato Tuber Inspection Report (2.2.1)
11	The frequency of tuber inspection is in accordance with D-06-04 (2.2.2)
12	CFIA to inspect a minimum 20 kg of graded tubers at time of audit. Tubers for which TAG's have been attached to containers, or for which RBM has been issued shall have met the tuber standard and grade sizes in accordance with the Seeds Regulations Part II (2.3) (attached completed Tuber Inspection Report)
13	All lots shipped shall have met the tuber standard and grade sizes in accordance with the Seeds Regulations Part II (2.3)
14	All unused Tags and RBM are available and secured under the control of the grower or designated representative (2.3.2)
15	Tags are attached to new and clean containers and containers have no markings making reference to non-certified seed potatoes (2.3.3 i)
16	Certification number, variety, class, date, correct on all TAG's (grower printed) (2.3.3 iii)
17	Certification number, variety, class, weight, date, signature, correct on all RBM (2.3.4 iii)
18	Disinfection of bulk conveyance has been completed (2.3.4 v)
19	All Tags and RBM issuances are recorded on a Shipment Record Log (2.4 i, ii)
20	Certification number, variety, class, size, date recorded correctly on all Shipment Record Logs (2.4 ii)
21	All completed Seed Potato Tuber Inspection Reports available on file (2.4 iii)
22	Record of designated representatives accurate and up to date (2.4 iv)
23	Samples of all tags and copies of all RBMs issued available on file (2.4 viii)

Item	Minor Non Conformance	NA	C	NC
24	Tags are not attached to containers of less than 20 kg (2.3.3 ii)
25	Size indicated on documentation; or purchaser agreement is available (2.3.3 iii, 2.3.4 iii)
26	Tag samples retained for all lots, and are signed and dated by the grower or designated representative (2.3.3 iv)
27	Copies of all audit reports and closed CAR's (including documentation of grower corrective actions) maintained on file ( 2.4 v, vi)
28	Copies of all Request for Seed Potato Certification Tags or Record of Bulk Movement for Seed Potato available on file (2.4 vii)
29	Reference documents readily available and up to date (2.4 ix)
30	No errors in the completion of documentation, in addition to those already identified in preceding items.

Details of non-conformance(s) identified:

Additional items of non-conformance identified: Critical Major Minor

CAR number(s) :

Additional remarks / observations:

Signature CFIA Auditor:

_________________ Date:______

Signature Grower or Designated Representative

__________________ Date:_____

 

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Appendix 12

Corrective Action Request: SPQMP

CAR Number: ____

Grower No.: ____    Date: ____

Grower name: ____

Address of farm unit audited: ____

 

CFIA auditor:  Critical Major Minor

Description of non-conformance: ____

 

CFIA auditor signature: ____  Date for completion of CAR: ____

Corrective action taken by grower:

 

Grower or designated representative signature: ____ Date completed: ____

Verification of corrective action- comments / observations:

 

Acceptable    Not acceptable   CAR closed   Date: ____

CFIA auditor name: ____  Signature: ____

 

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Appendix 13

Audit Summary: SPQMP - for Internal CFIA Use Only

Grower number: ____

Grower Name: ____

Address of Farm Unit: ____

Initial year on program: ____

Previous year-end status: ____

Date of audit	No. of non-conformances identified Critical	No. of non-conformances identified Major	No. of non-conformances identified Minor	CAR No. (if applicable)	Status	Comments

 

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Appendix 14

Annual Audit Report Summary: SPQMP - for Internal CFIA Use Only

Period covered by this report: ______

Seed Potato Program Officer submitting report: ______

Grower Number	Grower Name	CFIA Office	Indicate initial year on program	No. of audits this period	No. of non-conformance Critical	No. of non-conformance Major	No. of non-conformance Minor	Year end Status