SEED PROGRAM SPECIFIC WORK INSTRUCTION - OFFICIAL SEED SAMPLING

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APPENDIX III: WEIGHTS FOR SUBMITTED SAMPLES

At a minimum, the quantity specified for the test(s) requested must be submitted for testing.

Where the composite sample submitted to the laboratory is for 2 or more of the following tests in this table, the size of the submitted sample shall be at a minimum a total of the quantities stated for each test.

LEGEND:
P / G Purity and/or Germination
POV Purity of Variety
M Moisture
D Disease

WEIGHTS FOR SUBMITTED SAMPLES

1	2	3	4	5	6
Grade Table	Crop Kind	Quantity in Grams
		P/G	POV	M	D
I	Wheat (common, durum)	1000	250	100	500
II	Barley, buckwheat, emmer, oat, rye, spelt, triticale	1000	225	100	500
	Lentil, lupine, sainfoin, vetches (except kidney and crown), mung bean		300
III	Cereal mixtures	1000	n/a	100	n/a
IV	Flax	150	50	50	50
	Sorghum, sorghum-sudan grass hybrids canarygrass, sudangrass	200
V	Bean (field, garden, broad, faba, lima, runner, corn (open-pollinated, synthetic), pea, safflower, soybean, sunflower (open-pollinated)	1000	500	100	1500
	Chickpea, cowpea
VI	Corn (hybrid), sunflower (hybrid)	1000	500	100	1500
VII	Cultivated mustard (Brassica juncea)	50	100	50	50
	Oilseed rape, canola	100
	White mustard	200
VIII	Subterranean clover	250	100	50	50
	Millet (proso and pearl)	150
	Cicer milkvetch, crown vetch, Millet (foxtail or Italian)	100
	Crimson clover, Japanese millet	80
	Kidney vetch	60
	(Red, and sweet) clovers, alfalfa and lespedeza	50
IX	Black medick	50	100	50	50
	Strawberry clover	40
	Alsike, hop, Persian and white clovers, timothy	25
X	Bird's-foot trefoil	60	100	50	50
XI	Bromegrass (sweet), tall wheatgrass	200
	intermediate and pubescent wheatgrasses	150
	Beardless wheatgrass	125
	Meadow and smooth bromegrasses	90
	Wheatgrass (slender, streambank northern, western), tall oatgrass	80
	Fescue (various leaved) , ryegrass (annual, intermediate perennial), wheatgrass (crested and Siberian), wild-rye grass (Russian)	60
	Fescue (meadow and tall), wild-rye (Altai and Dahurian)	50
	Fescue (red and creeping red, chewings, sheep's, fine-leaved, hard, foxtail (meadow, creeping), orchard grass, reed canarygrass	30
XII	Bentgrass and redtop (Agrostis species) Bluegrass (Poa species), weeping alkaligrass, crested dogtail	25	100	50	100
XIII	Mixtures of forage seeds (kinds listed in Grade Tables VIII to XII)	200	n/a	n/a	n/a
XIV	Lawn or turf grass mixture	200	n/a	n/a	n/a
XV	Ground cover mixtures	200	n/a	n/a	n/a
XVI	Sugar beet, garden beet, Swiss chard, mangel	500	100	50
XVII	Cantaloupe, cucumber, muskmelon, gherkin, pumpkin, Citron, squash, vegetable marrow, watermelon	150 1000	100	50
XVIII	Corn (pop, sweet), bean (broad, lima, runner), pea, chickpea, soybean	1000	500	100	1500
XIX	Radish (fodder), Radish (garden) Rape (except oilseed), spinach, mustard swede (rutabaga)	300	100	50	50
	Broccoli, Brussel sprouts, cauliflower, cabbage, collard, kale, kohlrabi	100
	Chinese cabbage, turnip	100
XX	Artichoke, asparagus, cardoon, New Zealand Spinach, okra	1000	n/a	50	n/a
	Rhubarb	500
	Salsify	400
	Spinach	250
	Eggplant, Pepper	150
	Parsnip	100
	Cornsalad,	70
	Garden cress	60
	Chicory endive,	50
	Dill, parsley,	40
	Carrot, celery, celeriac, celtus, chives, dandelion, leek, lettuce, onion, sage, sorrel	30
	Water cress, thyme	25
	Savory	20
	Tomato	15
	Chervil	12.5
	Rampion, tobacco,	5

Note 1: If testing to meet EC Rules and Standards, two times the quantity listed for P&G is required for those species listed in the EU Directives.

Note 2: Submitted sample sizes:
Where a submitted sample is required for purity, germination, POV and disease tests, the minimum sample size for submission to the laboratory shall be the weights listed in the columns 3, 4 and 6 added together.

Note 3: For testing of kinds not listed in this table, refer to Seeds Regulations Section 12.

Note 4: The address for sample submission for purity and/or germination and/or moisture and/or true loose smut:

Canadian Food Inspection Agency
Seed Science and Technology Section
301-421 Downey Road
Saskatoon, SK S7N 4L8
Contact: Section Head
Telephone: (306) 975 - 5832
Fax: (306) 975 - 6450

Note 5: Where the inspector is submitting samples for POV only, the deadlines for receipt at the laboratory each year for:

1. annual crop is April 1
2. grass seed samples is August 31
3. winter cereals is September 15

The address for submission is:

Canadian Food Inspection Agency
Ontario Laboratory - Seed
Building No. 22, C.E.F.
Ottawa, ON K1A 0C6
Contact: Chief of Cultivar Verification
Telephone: (613) 759-1262
Fax: (613) 759-7316

Note 6: Where the inspector is submitting samples for disease testing only except true loose smut:

The address for submission is:

Canadian Food Inspection Agency
Quarantine Plant Pathology Laboratory (Fallowfield)
Floor 2
3851 Fallowfield Road
P.O. Box 11300
Ottawa, Ontario K2H 8P9
Contact: Head, Quarantine Plant Pathology Laboratory
Phone: (613) 228-6698
Fax: (613) 228-6676

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APPENDIX IV: SEED PROGRAM CODES

SEED PROGRAM CODES

Code	Explanation
AEP	Authorized Exporter Pre-accreditation Samples. Samples drawn by a company as part of the pre-accreditation exporter check sampling and testing program to check commercial lab results and to provide a check sample to CFIA.
AEM	Authorized Exporter Monitoring Samples. Samples drawn by an inspector as part of the post-accreditation monitoring program of an Authorized Exporter (AE). These samples are drawn from the same seed lots as are sampled by the company under the AEX program.
AEX	Authorized Exporter Samples. Samples drawn by a company under the AE program. Samples from 10% of the seed lots exported by a specific company are submitted to CFIA under CFIA request.
BRD	Breeder. A sample received from a plant breeder for testing. This is a service provided to plant breeders. Not usually submitted by CFIA inspectors.
COM	Compliance / Complaint. A sample drawn by a CFIA inspector in response to a complaint, or to follow-up corrective actions or when there is a suspected non-conformance, or to verify compliance.
EXP	Export. A sample drawn by an official seed sampler for the purpose of obtaining an ISTA International Seed Lot Certificate (Orange or Green). Samples submitted for Purity, Germination, Purity of Variety and Disease testing for export certification are to be submitted under the EXP code, with the appropriate test requests indicated under “Analysis requested”.
IDS	Identification Sample. A sample consisting of one or more seeds or plants submitted for identification.
INQ	Inquiry sample. General code for samples for which there is no other code. INQ samples may be submitted by CFIA inspectors or other parties.
INV	Investigation. A sample drawn by a CFIA inspector once a non-compliance has been verified and an offence has occurred in order to recommend further compliance measures or enforcement action. Sample handling must be performed according to chain of evidence rules. May lead to prosecution. Sampler should notify the lab prior to submitting.
IOM	Import Official Monitoring. A sample taken by an inspector from a seed lot imported by a non-authorized importer or an Authorized Importer. These samples are taken to verify that the seed meets minimum grade table requirements (e.g. Common No. 2). Samples taken to verify that seed meets grading/ labelling requirements are taken under the MPI code.
MAI	Multiplication Agreement - Import. A sample submitted for variety verification by a company who has multiplied the seed outside the country under a multiplication agreement. These samples are not normally drawn by CFIA inspection staff.
MPI	Marketplace Monitoring -Imported Seed. A sample drawn by an inspector from an imported seed lot once imported seed is offered for sale. This sample is taken to verify the accuracy of the grading/ labelling of seed.
MPN	Marketplace Monitoring - Non-Pedigreed. A sample drawn by a CFIA inspector for confirmation of grade of domestically produced non-pedigreed seed which is being offered for sale in the marketplace.
MPP	Marketplace Monitoring - Pedigreed. A sample drawn by a CFIA inspector for confirmation of grade of domestically produced pedigreed seed which is being offered for sale in the marketplace.
NFC	Not Finally Certified. A sample drawn by a CFIA inspector from a seed lot that is being exported under the OECD Seed Schemes. To be stored for possible POV testing. Not tested for purity or germination.
OSS	Official Seed Sealing. Samples drawn by a CFIA inspector to determine the grade of a seed lot for labelling purposes. Rarely used, and only when an establishment does not have access to a private sector sampler.
PHS	Plant Health Sample. A sample drawn by a CFIA inspector to determine weed and/or soil content of imported grain or seed. High priority samples are from lots under detention pending test results. Low priority samples are from lots released into Canada but sampled as part of a survey.
PHY	Phytosanitary. A sample drawn by a CFIA inspector for tests in support of a phytosanitary certificate.
POV	Purity of Variety. Samples drawn for OECD post control or other variety testing.

NOTE: There are no requirements for IDS, POV, BRD, PHYor PHS samples to be submitted by “official seed samplers”. In the case of INQ samples, if submitted by non-CFIA personnel, or by CFIA personnel for information purposes only, the samples need not be submitted by official seed samplers.

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APPENDIX V: LSTS SUBMISSION FORM (CFIA/ACIA 5160)

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Instructions for Completion of the Sample Submission Form (CFIA/ACIA 5160)

The LSTS form can be found in Informed Filler for a reference hard copy. LSTS form for submission is found on CFIA Apps - LSTS Input. The instructions for the completion of the LSTS form can be found in Merlin. http://merlin/english/sci/lab/labsys/centura/cent_pffse.asp

The following instructions also apply:

Where the sampler makes an error in recording information on the Sample Submission Form (hard copy), each error must be crossed out (not erased, made illegible, no white-out) and the correct information written alongside. All corrections must be initialled and dated. All information must be written in ink.

When sampling for the issuance of an ISTA Certificate, the sampler must state on the LSTS form what method of sealing was used i.e. OECD stitched label, metal seal.

Where the sampler is submitting a sample that is treated, the name of the pest control product must be stated.

Where the sampler is submitting a sample that is inoculated, the name of the inoculant product must be stated.

Where the trier size or methods for sampling deviate from those stated in this Specific Work Instruction (SWI), the reason must be documented on or accompany the Sample Submission Form.

Where the sample submitted is a seed mixture, the sampler must state the name and percentage of each species comprising the mixture on the Sample Submission Form.

When the sampler is submitting a marketplace surveillance sample, the information as described in Section 12.1.1 - Market Place Surveillance - shall be stated on the Sample Submission Form.

When the sampler has mixed and divided the sample, this shall be stated on the Sample Submission Form.

When submitting samples for Plant Health (Seed Program Code PHY or PHS), the sampler must state on the Sample Submission Form for what species the sample must be examined, or the specifications must be attached to the Sample Submission Form.

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