SEED PROGRAM SPECIFIC WORK INSTRUCTION - OFFICIAL SEED SAMPLING

APPENDIX XV - BULK PEDIGREED SEED STATEMENT (CFIA/ACIA 0067)

Label - Bulk Pedigreed Seed Statement

APPENDIX XVI: (CFIA/ACIA 0013) LABEL

Label - Sample Number

APPENDIX XVII: PEDIGREED SEED DECLARATION (CFIA/ACIA 0051/0079)

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Pedigreed Seed Declaration

APPENDIX XVIII APPROVAL PROCESS FOR AUTOMATIC SAMPLERS FOR OBTAINING SAMPLES FOR THE ISSUANCE OF AN ISTA SEED LOT CERTIFICATE

1.0 Process

If the automatic sampling device will be used for sampling for the issuance of International Seed Lot Certificates, the company or applicant must send an application for accreditation to the CFIA SSTS Laboratory (Saskatoon).

The application shall be accompanied with the section of the company's quality manual dealing with automatic sampling. The section of the manual must include the following information:

  1. The type of automatic seed sampler.
  2. The procedures the company intends to use.
  3. The name of the person responsible for the correct application of the conditions.
  4. Data indicating that the results obtained by this device are similar to other ISTA approved manual sampling methods.
  5. The data should include test results for percent purity, other seeds by number and percent germination tests of 10 seed lots. The same ten seed lots must be sampled by the automatic sampler and an ISTA approved manual sampling method by a CFIA "official seed sampler".

For approval, it is required that the results for each of the three quality traits of the composite samples should be within tolerances as provided in the ISTA Rules, at a minimum in 70% of the 10 seed lots tested (7/10). If less than 70% of the seed lots results are not in tolerance, further seed lot sampling and testing must be conducted by the company to achieve 70%.

If the application is acceptable, then the CFIA ISTA member laboratory and/or the official seed sampler shall inspect the automatic seed sampling device at the establishment.

2.0 Authorization Requirements

If all conditions are fulfilled, the automatic seed sampler can be accredited/authorized. The approval, as well as the conditions of the approval, will be communicated in writing.

  1. The automatic seed sampler must have an uninterrupted duct with the sample container. The connection between the automatic seed sampler itself and the sample container shall be so constructed that seed cannot remain in the funnel or duct and seed cannot be added or withdrawn.
  2. All sections and parts of the automatic seed sampler shall be constructed in such a way that they can be cleaned easily and thoroughly.
  3. The minimum number of primary samples, as prescribed by the ISTA Rules (sampling intensity), must be taken.
  4. The proper adjustment and operation of the automatic seed sampler must be checked prior to operation.
  5. The adjustment on the automatic seed sampler shall be indicated and accessible to the seed sampler.
  6. During the sampling of the same seed lot, the adjustment of the automatic seed sampler may not be altered.
  7. The sample container shall be identified in such a way that a direct link with the seed lot can be made.
  8. Records of the use and maintenance of automatic seed samplers must be kept. These records should be maintained in a log book with at least the following information:
    1. serial number of the composite sample container
    2. adjustments to the automatic seed sampler
    3. seed lot data (species, lot number and lot size)
    4. size of the composite sample
    5. maintenance activities and date
  9. There must be clear operation instructions for the automatic seed sampler.
  10. Any changes to the installation of the automatic seed sampling device must be documented.

3.0 Post Authorization Requirements:

After approval of the automatic seed sampler for the issuance of International Seed Lot Certificates, it shall be checked at least once a year. The monitoring shall be performed by the approved CFIA accredited laboratory and the CFIA licensed sampler. A comparison of test results from samples taken by the automatic seed sampler and those obtained from the samples taken by the ISTA approved manual sampling method shall be conducted by a CFIA "official seed sampler" and the CFIA ISTA member laboratory.

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