Seed Program Quality System Procedure - Official Crop Inspector Certification Procedures

QSP 142.4

APPENDIX IX: Official Crop Inspector Certificate

The Canadian Food Inspection Agency, in compliance with the standards of SPRA 141 Inspection Agency Requirements for the Delivery of the Pedigreed Seed Crop Inspection Program and acting in accordance with Seed Program Quality System Procedure 142.4 Official Crop Inspection Certification Procedures, hereby certifies:


(Name)
as an official crop inspector at the level.
Certificate Issued:
Inspector no.:

National Manager, Seed Section

APPENDIX X: General Verification of Crop Inspection Reports and Crops

1. Review of Crop Inspection Report (inspection report review only) Conformity
Report Reviewed (Kind, Variety and Sequence no.): AD* UN* NA

Report was complete and accurate

Observations:

 

 

 

 

 

      

2. Field Visit (Field and inspection report review)

Crop Inspected (Kind, Variety and Sequence no.):
Date Field Inspected:
Date Field Monitored:

Crop Inspection and Report was complete and accurate

Observations:

 

 

 

 

 

      
Monitored by:      

AD* Adequate
UN* Unacceptable (information is not adequate or the item has not been addressed)
NA Not applicable

APPENDIX XI: Monitoring Record

Inspector Name: Location:
Inspector Number: Year:
Certification Level: error-file:tidyout.log Basic   error-file:tidyout.log Intermediate   error-file:tidyout.log Advanced
Monitoring Frequency
BASIC LEVEL  
error-file:tidyout.log reviewed 100% of inspection reports and conducted field visits for species not encountered as per Section 8.1 error-file:tidyout.log reviewed 10% of reports and conducted 2-3 field visits as per Section 8.1
error-file:tidyout.log less than 5 minor and/or no major/critical
non-conformances (as per Appendix IV) observed		 error-file:tidyout.log more than 5 minor and/or 1 or more major/critical
non-conformances (as per Appendix IV) observed

Non-conformances observed:

 

 

 

 
INTERMEDIATE LEVEL  
error-file:tidyout.log reviewed 100% of inspection reports and conducted 3-6 field visits pertaining to Intermediate Level and reviewed 10% of reports pertaining to Basic Level inspections as per Section 8.2 error-file:tidyout.log reviewed 10% of inspection reports and conducted 2-3 field visits pertaining to Intermediate Level inspections as per Section 8.2
error-file:tidyout.log less than 4 minor and/or no major/critical non-conformances as per Appendix IV observed error-file:tidyout.log more than 4 minor and/or 1 or more major/critical non-conformances (as per Appendix IV) observed

Non-conformances observed:

 

 

 
ADVANCED LEVEL  
error-file:tidyout.log reviewed 10% of reports pertaining to Basic and Intermediate Level inspections
error-file:tidyout.log no monitoring for two calendar years		 error-file:tidyout.log reviewed 100% of reports pertaining to Plant Biosafety Inspections (completed by PBO only)
error-file:tidyout.log reviewed 100% of reports pertaining to Industrial Hemp inspections (completed by HC only)
error-file:tidyout.log zero non-conformances as per Appendix IV observed error-file:tidyout.log 1 or more non-conformances as per Appendix IV observed

Non-conformances observed:

 

 

 

  
Was a Standard Action Request Form Completed?
error-file:tidyout.log yes   error-file:tidyout.log no
If yes, please provide the Action Request Number:

 


Signature of lead inspector/ supervisor/Program Officer

 


Date

APPENDIX XII: Standard Action Request Form

Action Request Number: Originator:
Inspector Number: Date:

Inspector Name and Location:

 
Field inspection type(s):
Field inspection location:
Non-conformity identified during:
error-file:tidyout.log Review of inspection report
error-file:tidyout.log CSGA appraisal
error-file:tidyout.log Field visit
error-file:tidyout.log Program audit

Description of non-conformity (and related observations) requiring correction:

 

 
Reference:
Classification of non-conformity: error-file:tidyout.log Critical error-file:tidyout.log Major
Date response required by: Date closure required by:

Description of action taken to correct the non-conformity or to prevent recurrence:

 

 

Signature of inspector:

 

Date:

 

Signature of lead inspector/supervisor:

Date:

 
Verification of Implementation: error-file:tidyout.log Acceptable error-file:tidyout.log Not acceptable

 


Signature of lead inspector/supervisor

 


Date

APPENDIX XIII: Worksheet for Monitoring Crop Inspectors

Name of Inspector being monitored:

Name of Lead Inspector:

Monitoring Level (circle):

BASIC

INTERMEDIATE

NOTE: TO BE COMPLIANT, INSPECTOR MUST SATISFACTORILY ("S") COMPLETE ALL TASKS BELOW		 P
A
R
T
I
A
L

Identify Monitoring Level (circle).

The classification below applies to the "TASKS" for the level identified as above.

Identify Sequence Number (below) from "Report of Seed Crop Inspection" being monitored.

If answer to "TASKS" is "No", the task is unsatisfactory. For each task, identify if task is satisfactory (S) or unsatisfactory (US). Ten records can be reviewed in the worksheet.
TASKS
  • Evaluate all tasks for FULL monitoring (i.e. monitoring of field inspection and records completion)
  • For PARTIAL (records only) monitoring; evaluate tasks marked "√" in the "PARTIAL" column (record only)
   Basic Level Inter-
mediate
Level		                    
1 INSPECTOR CERTIFICATION Inspector is CERTIFIED at appropriate level to conduct inspection √ Major Major                    
2 PREPARATION FOR INSPECTION Inspector contacted/attempted to contact grower   Major Major                    
Critical information (e.g. pesticide application) obtained   Minor Minor                    
3 SEED TAGS Seed Tags checked (when grower is available at time of inspection) √ Minor Minor                    
Crop Certificate of Seed Planted is reported √ Minor Minor                    
4 FIELD VISIT Correct field inspected   Critical Critical                    
Field size is assessed and accurately reported   Minor Major                    
Travel pattern used is appropriate   Major Major                    
Driving on adjacent fields (if required/applicable) to get to pedigreed fields was done with permission from the owner (based on grower complaints)   Minor Minor                    
5 LAND USE Previous land use reported (where available) √ Minor Major                    
Correct identification of crop stubble when obvious   Minor Major                    
Previous land use checked for a sufficient number of years √ Minor Minor                    
6 ISOLATION Isolation distance checked and accurately reported   Critical Critical                    
Inspection done to the standards specified in CSGA's Circular 6 i.e. sufficient distance is verified as per C-6 and, for canola, in a manner that meets CSGA reporting requirements   Major Critical                    
Isolation quality checked and accurately reported   Major Major                    
Condition of isolation distance for open-pollinated crops reported √ Major Major                    
7 CROP COUNTS Counts performed √ Major Critical                    
Altered count area noted on report √ Major Critical                    
Counts taken in a representative manner (i.e without clustering)   Major Major                    
Six counts preformed √ Major Major                    
8 CROP COUNTS

  • Kind
  • Variety
  • Offtypes
  • Growth Stage
 Inspector recognized the crop kind   Critical Critical                    
Inspection conducted at appropriate growth stage   Major Major                    
Variety description available or referenced   Major Major                    
Used variety description when available   Major Major                    
Yield is accurately estimated   Minor Minor                    
Yield is reported using appropriate terms (above average, average, below average) √ Minor Minor                    
Uniformity of stand and general appearance are reported and accurate √ Minor Major                    
Variants are correctly identified and quantified   Minor Major                    
Varients/Off-types are clearly described on report √ Minor Major                    
Other crops difficult to separate correctly identified and quantified   Minor Major                    
Off-types (easily distinguishable) correctly identified and quantified   Major Critical                    
Off-types (difficult to distinguish off-types) correctly identified and quantified   Minor Major                    
9 WEEDS Reportable weeds identified and quantified   Major Major                    
Reportable weeds correctly identified at stage when they are identifiable   Minor Minor                    
Did the inspector report difficult to separate weeds as objectionable weeds and vice versa? If "Yes", this task is unsatisfactory. √ Minor Major                    
Did the inspector report non-reportable weeds in areas other than "Comments and vice versa"? If "Yes", this task is unsatisfactory √ Minor Minor                    
Accurate reporting of weed pressure (trace, few etc.)   Minor Major                    
Clear reporting of general weed condition (i.e. inspector does not check off both numerous and very weedy boxes) √ Minor Major                    
Localized weeds or off-types have been accurately reported   Major Major                    
10 ENVIRONMENTAL FACTORS Did the inspector identify obvious environmental factors causing plant deviations? If "No", this task is unsatisfactory.   Minor Minor                    
11 DISEASE (Crop) Reportable disease identified   Minor Minor                    
12 TIME AND NUMBER OF INSPECTIONS Was inspection of the crop delayed for reasons within inspector's control √ Major Major                    
If inspection was delayed, was the stage of inspection and reason for inspection delay noted on report? √ Major Major                    
Was time of day of flax inspection noted on the report? √ Minor Minor                    
Adequate number of inspections were conducted for a field of field beans (2 inspections) as required by CSGA √ Minor Minor                    
Adequate number of inspections were conducted for a field of industrial hemp (2 inspections) as required by CSGA √ Major Major                    
13 NOTE TAKING If used, notes are accurately transcribed to the report with all relevant information included √ Major Major                    
14 CROP REPORT
 Crop report completed √ Critical Critical                    
Report is legible √ Minor Major                    
From the following list, are there any omissions on crop inspection report? - Signature, inspector number. If "Yes", this task is unsatisfactory (US). √ Minor Major                    
Problem areas: lodging, flooding have been reported   Minor Minor                    
Planting issues (e.g. mix-up of male/female lines) reported   N/A Major                    
Use of improper abbreviations √ Minor Minor                    
Provides an accurate average of 6 counts √ Minor Minor                    
Inspector does not use modified or qualified variety names √ Minor Minor                    
The report does not indicate predictions of CSGA appraised decisions √ Major Major                    
Land location on crop inspection report has been accurately reported   Minor Major                    
Off-types/Variants/Other crops reported in correct location on report √ Minor Major                    
Crop reports delivered to the grower/CSGA in a timely manner √ Major Major                    

Note: the assignment of a non-conformance/issuance of CARs may depend on the degree of visibility or localization of the problem. There is a high probability that the travel pattern used by the monitoring inspector during a field visit will differ from that of the inspector being monitored. Also note that use of a modified or qualified variety name is a contravention of the Seeds Regulations which is classified as having low impact.

Comments [for unsatisfactory (US) tasks]:




Appendix 5