1 |
Company QA manual (1.2)
- In acceptable electronic format
- Paper copy also provided
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2 |
Amendments (2.10.4)
- Procedures for amendments to QA Manual
- Amendment page
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3 |
Quality policy statement and declaration of management commitment (2.1 & 2.2)
- Quality policy statement
- Declaration of management commitment to implementation of C-PIQ and compliance with C-PIQ program requirements, signed by Chief Executive of company
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4 |
Organization (2.3)
- Name of QA Manager
- Name of persons in key QA positions (e.g. Grade/lot verifiers, certificate controllers)
- Identification of back-up personnel for each key QA position
- Identification of duties for each key QA position
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5 |
Training (2.5)
- Title and name of person responsible for training program
- Training program covers:
- Safe preparation and handling of food
- QA system implemented within establishment (production controls, etc.)
- U.S. import requirements
- Defect identification and tolerances
- Inspection procedures
- Control and completion of C-PIQ export documents and transfer documents
- Identification of training frequency, who will be trained
- Training records
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6 |
Maintenance of reference material (2.4)
- Title and name of person responsible for maintenance of reference material
- List of reference material available (e.g. Relevant Acts and Regulations, U.S. import requirements, Potato Inspection Manual, etc.)
- Procedure for ensuring reference material current and available
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7 |
Floor plan of facility (2.6.1)
- Copy of floor plan with all rooms/areas
- Flow of product indicated
- All production steps/processes identified
- All sampling sites identified
- Location of major equipment identified
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8 |
Process flow diagram (2.6.2)
- All production steps identified from receiving to shipping
- Flow of product indicated
- All control points identified
- All sampling sites identified
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9 |
Calibration of equipment (2.7)
- List of equipment used to grade product and monitor control points
- Calibration procedures for equipment that impact on product quality such as thermometers and scales
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10 |
Traceability and lot identification (2.9)
- Policy and procedure for identification and traceability of all produce (both incoming product and finished product) from receiving to shipment
- Lot identification for incoming product
- Lot identification for final graded product (C-PIQ #, date of preparation/monitoring, unique pallet/ container ID, C-PIQ logo (for exports))
- Lot identification for final product that is not graded (e.g. product that is only washed)
- Procedure for rework
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11 |
Production controls (3.1)
- Identification of control method used (in-line verification, lot verification, or both)
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12 |
A. In-line verification (if applicable): (3.3)
- Process flow diagram (in #8 above) must include 3 sampling sites, at a minimum, including:
- 1 sampling site at beginning of preparation process
- 1 sampling site for finished product
- at least 1 sampling site during preparation process
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13 |
A. In-line verification (if applicable):
- Process Analysis includes: (3.3.1)
- Identification of quality factors to be controlled
- Identification of sampling sites for each quality factor
- Identification of limits for each quality factor at each sampling site
- Identification of monitoring procedures for each quality factor at each sampling site
- Identification of corrective actions for each limit exceeded
- Identification of verification procedures to verify effectiveness of corrective action
- Identification of records
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14 |
A. In-line verification (if applicable):
- Finished product sampling: (3.3.3)
- Corrective action procedure for out of tolerance sample at the finished product sampling site meets C-PIQ program requirements.
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15 |
B. Lot verification (if applicable): (3.4)
- Identification of: (3.4.1)
- Quality factors to be controlled
- Limits for each quality factor
- Monitoring procedures for each quality factor
- Corrective actions for each limit exceeded
- Verification procedures to verify effectiveness of corrective action
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16 |
B. Lot verification (if applicable):
- Detail/work sheet, (3.4.2) used for recording of monitoring results, captures the following items:
- Unique Detail / Worksheet identifying number
- Lot (identification, size, # and kind of packages, # samples to be examined)
- Intended market (interprovincial or export), if lot verification also used for interprovincial shipments
- Start of inspection (date and time)
- Temperatures (product and warehouse)
- Vehicle information (vehicle #, cleanliness, general condition, refrigeration/heating units functional)
- Marks on packages
- Color (skin and flesh), cleanliness and maturity
- Lot identification number for each sample
- Minimum size, maximum size, special lot tolerance requirements for size and actual findings per sample and per lot
- Findings in relation to special lot tolerance for maturity and sprouts
- Defects for each sample including decay
- Internal, external and total defects per lot
- Declaration statement (lot meets or fails to meet the Safe Food for Canadians Regulations and/or US Import, and samples examined represented the lot)
- End of inspection (date and time)
- Person responsible for monitoring (signature and date)
- Person responsible for verification (signature and date)
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17 |
B. Lot verification (if applicable):
- Procedure for notification of CFIA (3.4.5)
- minimum 4 hours prior to export of any lot verified using the Lot Verification method
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18 |
C. Also, for both In-line verification and Lot verification, the following storage area controls: (3.3.5 & 3.4.4)
- Procedure for identification and segregation of product failing or suspected of failing quality requirements
- Procedure for control of graded product that originated from another establishment (if applicable)
- Policy and procedure for up-to-date quality check
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19 |
Control of C-PIQ export and transfer documents (2.10.1 & 2.10.2)
- Title and name of person(s) authorized to request and complete C-PIQ Export Documents
- Procedure for control and completion of C-PIQ Export Documents
- Procedure for completion of transfer documents
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20 |
Returned shipments (2.10.3 & 4.6)
- Procedure for notification of CFIA of any returned shipments
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21 |
Internal audit (2.11)
- Policy and procedure for internal (self) audit, covering all aspects of QA system
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