D- 96-07: Import Requirements for Screenings and Grain and Seed for Cleaning

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Effective Date: August 14, 2013
(5th Revision)

Subject

This directive specifies the Canadian import requirements for:

  • screenings destined to be pelletized or milled for animal feed;
  • seed or grain of cereals, pulses, oilseeds and other field crops for cleaning; and
  • seed or grain for cleaning prior to further processing or other end uses.

This directive has been revised to update the review date, as well as minor administrative changes. The content of this directive has not changed.

Table of Contents

Review

This directive will be updated as required. For further information or clarification, please contact the Canadian Food Inspection Agency (CFIA).

Endorsement

Approved by:

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Chief Plant Health Officer

Amendment Record

Amendments of this directive will be dated and distributed as outlined in the distribution below.

Distribution

  1. Directive mail list (Regions, PHRA, USDA)
  2. Provincial Governments, Industry (determined by Author)
  3. National Industry Organizations (determined by Author)
  4. Internet

Introduction

Screenings are the materials sieved out in the cleaning of cereals, pulses, oilseeds and other field crops (e.g. pasture legumes, buckwheat, etc.) They are defined as separable foreign materials such as weed seeds, other grains, straw, chaff, hulls, etc., removed from grain or seed during the cleaning process. They have economic value as feed for livestock, bedding, compost, and as absorbents for moisture and oil spills.

There has been a growing demand for importing screenings from the United States (U.S.) and an increasing number of requests for importing grain and seed from the U.S. that will be cleaned in Canada.

The cleaning of grain and seed produces large amounts of screenings. Screenings contain varying proportions of grain (of mixed composition and of whole, broken, unfilled, and immature seed) and plant debris. Screenings and unclean grain and seed also contain significant weed seeds, other pest and contaminants, such as soil.

Screenings and grain and seed for cleaning have the potential to introduce unwanted pests, especially noxious weeds, into Canada. In 1995, the Canadian Grain Commission (CGC) ceased issuing end use certificates for screenings and like materials. Until then, the CGC's end use certificate provided control of the movement, handling and use of imported screenings. Import requirements for screenings and grain and seed imported for cleaning are needed to prevent the introduction and spread within Canada of regulated pests.

Scope

This directive is intended for the use of Canadian Food Inspection Agency (CFIA) inspection staff and the Canada Border Services Agency (CBSA) to prevent the introduction and spread of regulated pests into Canada. It is also a guide to Canadian import requirements for use by importers, shippers, customs brokers and others involved in the import of screenings and/or grain and seed for cleaning in Canada.

References

This directive supersedes D-96-07 (4th Revision)

Definitions, Abbreviations and Acronyms

Definitions for terms used in the present document can be found in the Plant Health Glossary of Terms.

1.0 General Requirements

1.1 Legislative Authority

The legislative documents listed below are available at the Department of Justice Canada Website:

1.2 Fees

The CFIA is charging fees in accordance with the Canadian Food Inspection Agency Fees Notice. For information regarding fees associated with imported product, please contact the Import Service Centre (ISC). Anyone requiring other information regarding fees may contact any local CFIA office or visit our Fees Notice Web Site.

1.3 Regulated Pests

  • Cuscuta spp., dodder
  • Eriochloa villosa, woolly cupgrass
  • Orobanche spp., broomrape
  • Striga spp., witchweed
  • Tilletia indica Mitra, Karnal bunt
  • Tilletia controversa Kühn, dwarf bunt
  • Trogoderma granarium Everts, khapra beetle
  • Urocystis agropyri (Preuss) Shroeter, wheat flag smut or flag smut of wheat
  • Soil borne quarantine pests

More pests may be added to the list as Pest Risk Analyses are completed.

In addition to the pests listed above, which could be associated with the regulated commodities, consignments must be free from the other pests on the List of Pests Regulated by Canada.

1.4 Regulated Commodities

Non-processed screenings; grain and seed of cereals, pulses, oilseeds and other field crops imported for cleaning in Canada.

1.5 Commodities Exempt

  • Pellets (small, rounded masses of substance that have been tightly compressed and extruded using steam, heat and pressure, or a combination of these).
  • Shipments of seed and grain regulated under section 1.4 from approved origins that are accompanied by a Phytosanitary Certificate.

1.6 Regulated Areas

All countries.

2.0 Specific Requirements

2.1 Import Requirements

Commodity specific requirements as outlined in Grains and Oilseeds policy directives must be met by imported seed or grain to Canada first and thereafter may be imported for cleaning or further processing under this directive.

2.1.1 From the continental U.S.

Import Permit supported by Application to handle or import screenings resulting from the cleaning of seed or grain of foreign origin (Appendix 1).

A Permit to Import issued under section 43 of the Plant Protection Regulations is required for:

  • all loose non-processed (unpelletized or unmilled) screenings
  • all shipments of grain and seed of cereals, pulses, oilseeds and other field crops imported for cleaning in Canada.

Importers must also complete the form entitled Application to handle or import screenings resulting from the cleaning of seed or grain of foreign origin, submit it to the local CFIA office for verification of compliance and approval and attach it to the application for a Permit to Import.

The following are conditions of entry for non-processed screenings or grain/seed for cleaning.

The material must be:

  • transported in such a manner as to prevent spills, scattering or unauthorized spread;
  • routed directly to the facility with equipment for milling or making pellets for animal feed; or to the facility with cleaning equipment; and,
  • as soon as possible following arrival, screenings must be converted into pellets or milled for feed use and grain/seed must be cleaned.

All unprocessed and residual material at a processing or cleaning facility must be securely contained and disposed of in a manner acceptable to a CFIA authorized inspector.

Disposal may include burning, where permitted; or burial or other effective method for preventing the spread of pests and weeds. Disposal of screenings produced from the cleaning of imported seed may also include milling and pelletizing.

2.1.2 From all other countries and the U.S. state of Hawaii

Importations from approved origins other than continental U.S. are prohibited unless accompanied by a Phytosanitary Certificate.

2.2 Inspection Requirements

Inspections of shipments may be required. Inspections of pelleting and milling facilities of the importers are required for evaluating Section 43 permit requests. Inspections are also required for verification of compliance (i.e. method of transport, handling, and disposal as stated in section 2.1).

2.3 Non-Compliance

Please consult the Plant and Plant Products Import Primer, "How does the CFIA respond to non-compliance?"

Notifications of non-compliance will be issued in accordance with D-01-06: Canadian Phytosanitary Policy for the Notification of Non-compliance and Emergency Action.

2.4 Other

The importation of seed or grain, or screenings intended for animal feed use is also governed under the Health of Animals Act and Regulations and the Feeds Act and Regulations. Seed for cleaning is also subject to the Seeds Act and Regulations.

Any importer wishing to know more about the requirements under the above Acts and Regulations may contact any local CFIA office.

3.0 Appendices

Appendix 1 Application to handle or import screenings resulting from the cleaning of seed or grain of foreign origin

Processing/Cleaning Facility: space

Address (physical location receiving product): space

Facility Contact: space

Tel. No.: space Fax. No.: space

Commodity

Grain or Seed for Cleaning: Yes checkbox No checkbox (If Yes, complete part A below)

Screenings: Yes checkbox No checkbox (If Yes, complete part B below)

Source (U.S. State of Origin): space

Volume (e.g. No. of Truckloads): space

Period of Importation: space (Maximum of one year)

A. If importing Grain or Seed for Cleaning

Commodity name: space

Describe transportation, handling and storage conditions of grain or seed prior to cleaning to prevent spills, scattering or unauthorized spread:
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Identify method of disposal or processing of screenings derived from cleaning of imported grain or seed (e.g. burning, burial, shipping to a processing plant for pelleting or milling for animal feed):
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Describe transportation to disposal site, location of disposal site, handling and storage conditions of screenings derived from cleaning of imported grain or seed:
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B. If importing screenings or handling screenings produced from cleaning imported seed or grain

Describe transportation, handling and storage conditions of screenings to prevent spills, scattering or unauthorized spread:
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Identify method to be used by facility to process screenings (e.g. pelleting or milling):
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Inspection to the satisfaction of a CFIA inspector before a Permit to Import will be issued authorizing movement of imported grain or seed for cleaning or screenings to the cleaning or processing facility.

I hereby certify that I have read and fully understood all the conditions and requirements for receiving and processing imported grain or seed for cleaning in Canada, or imported screenings, chaff and/or hulls for processing in Canada, as set out in the CFIA Directive D-96-07 and will fully comply with all the specified conditions and requirements.

Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements.

Dated: space at: space Province: space

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Applicant's Signature
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Name Printed

The following section must be completed by a CFIA Inspector designated under the Plant Protection Act

Approved for:

A. Receipt of Grain or Seed for Cleaning: Yes checkbox No checkbox

B. Receipt of Screenings: Yes checkbox No checkbox

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CFIA Inspector:
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Date:
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Name Printed:
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CFIA Office:
Date modified: