D-07-05: Phytosanitary requirements to prevent the introduction and spread of the Hemlock Woolly Adelgid (Adelges tsugae Annand) from the United States and within Canada

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Effective Date: May 15, 2015
(3rd Revision)

Subject

This directive describes the import and domestic movement requirements for all hemlock (Tsuga spp.), Yeddo spruce (Picea jezoensis), and Tiger-tail spruce (Picea polita) plants for planting, plant parts, and wood products with bark from areas of Canada and the United States (U.S.) infested with the Hemlock Woolly Adelgid (HWA), Adelges tsugae Annand, to prevent its introduction into non-infested areas of Canada.

This directive has been revised to make the following changes:

  • Inclusion of additional requirements for HWA-regulated materials imported from U.S. regulated areas to all areas of Canada, in order to prevent the introduction of the Eastern HWA haplotype into Western Canada. This includes the requirement for a Phytosanitary Certificate for all HWA regulated commodities, with an additional declaration attesting to how the material meets CFIA's requirements.
  • Removal of the requirement for a Permit to Import for propagative material imported from HWA regulated areas of the U.S. to non-regulated areas of Canada. Import of this material will continue to require a Phytosanitary Certificate, with an additional declaration attesting to how the material meets CFIA's requirements.
  • Inclusion of the requirement for a Phytosanitary Certificate for propagative material imported from HWA non-regulated areas of the U.S. to all areas of Canada, as per requirements set out in D-08-04.
  • Inclusion of the use of an insecticide as a treatment option to meet CFIA's import and domestic movement requirements for certain regulated materials (including propagative material, Christmas trees, decorative wreaths, foliage and branches), originating from HWA regulated areas.
  • Removal of Appendix 4, 'Inspection Procedures and Sampling', and Appendix 8, 'Recognition of Hemlock Woolly Adelgid', from this directive.
  • The 'Requirements for the Treatment of plants for Control of Hemlock Woolly Adelgid' previously found in Appendix 9 can now be found in Appendix 8. This appendix has been amended to remove the specific listing of active ingredients and instead provides an overview of treatment requirements for use within the Hemlock Woolly Adelgid Nursery Program.
  • The 'Application for composting hemlock bark sourced from Hemlock Woolly Adelgid regulated areas of Canada or the United States for export or domestic movement' previously found in Appendix 10 can now be found in Appendix 6.
  • Clarification of import and domestic movement requirements for regulated articles can now be found in Appendix 4, 'Summary of Requirements for Importation of HWA Regulated Commodities from the United States' and Appendix 5 'Summary of Requirements for Domestic Movement of HWA Regulated Commodities'.
  • Minor administrative changes have been made to clarify existing requirements.

Table of Contents

Review

This directive will be updated as required. For further information or clarification, please contact the Canadian Food Inspection Agency (CFIA).

Endorsement

Approved by:
Chief Plant Health Officer

Amendment Record

Amendments to this directive will be dated and distributed as outlined in the distribution below.

Distribution List

  1. Directive mail list (Regions, PHRA, USDA-APHIS)
  2. Provincial Government, Industry (determined by Author)
  3. National Industry Organizations (determined by Author)
  4. Internet

Introduction

The Hemlock Woolly Adelgid (HWA), Adelges tsugae Annand, is a serious pest of susceptible species of hemlock (Tsuga spp.). HWA was first reported from Western North America (British Columbia) in 1919 and the Eastern U.S. (Virginia) in 1951. In addition to British Columbia, HWA is also found in many areas of the U.S. Pacific Northwest. In British Columbia, damage from HWA to Western hemlock, T. heterophylla (Raf.) Sarg., and Mountain hemlock, T. mertensiana (Bong.), both native species, is usually minor and it is believed that these species have some resistance to HWA; however, recent research suggests that the populations of HWA in Eastern and Western North America are genetically distinct and that an introduction of the Eastern HWA haplotype into Western North America could potentially cause high levels of mortality on Western HWA host species.

Since its introduction into the Eastern U.S., HWA has steadily spread and is now reported from twenty-six states. Large areas of hemlock throughout the Eastern U.S. have been killed or severely damaged by this pest. The resulting damage to hemlock trees has had serious environmental consequences, including habitat loss and degradation of watersheds. Natural dispersal of HWA typically occurs over shorter distances via wind, birds, deer and other forest dwelling animals. The risk of long distance dispersal primarily comes from the movement of infested nursery stock. In addition, the movement of logs and other unprocessed forest products also presents a risk of facilitating the spread of HWA. Six states have quarantine programs in place governing the movement of these regulated host materials to prevent the introduction and further spread of HWA within these states. Regulated states include Michigan and Wisconsin, where HWA is not known to occur, as well as Maine, New Hampshire, Ohio, and Vermont, where HWA distribution is very limited.

Eastern hemlock (Tsuga canadensis (L.) Carr.) is the only native species of hemlock found within Eastern Canada and is considered to be threatened by HWA. It occurs naturally from Ontario to the Maritimes, where it is a significant component of eastern hardwood and mixed forests and represents a significant proportion of the remaining old growth forest in these forest types. Eastern hemlock is extremely susceptible to damage from HWA and sustains injury when planted in HWA infested areas, particularly in areas without sustained cold winter temperatures (i.e. below -30° C). Significant winter mortality has been shown to occur for HWA at temperatures below -30° C; however, since complete mortality does not occur, HWA has the potential to continue to expand its range north into areas which experience colder winters.

The ecological role of hemlock as a late succession tree species is significant. Its reduction in Eastern Canadian forests would have an immediate and profound effect on terrestrial and aquatic habitats by disturbing biotic communities through changes to energy inputs, micro-climate, and the physical environment. Although the economic value of hemlock to Canadian industry is secondary, a number of mills throughout Eastern Canada process its wood for pulp or for use in construction. Hemlocks are also commonly planted as ornamental trees throughout Eastern North America because of their attractive appearance and tolerance to shade. Carolina Hemlock (Tsuga caroliniana) and other ornamental Tsuga spp. are an established component of the nursery trade in Canada and are susceptible to attack by HWA.

Because HWA has also been documented to complete development on two Asian species of spruce occasionally planted as ornamentals in North America, both Yeddo spruce (Picea jezoensis) and Tiger-tail spruce (Picea polita) will be subject to the same restrictions as Tsuga species.

Scope

This directive is intended for use by importers, nursery stock producers, the forest industry, the Canada Border Services Agency, the CFIA, other government departments and the public.

References

CFIA Directive D-08-04, Plant Protection Import Requirements for Plants and Plant Parts for Planting.

CFIA Directive D-01-12, Phytosanitary Requirements for the Importation and Domestic Movement of Firewood.

CFIA Directive D-03-08, Phytosanitary Requirements to Prevent the Introduction into and Spread within Canada of the Emerald Ash Borer, Agrilus planipennis (Fairmaire)

CFIA – Plant Pest Information Adelges tsugae (Annand)

ISPM 5, Glossary of Phytosanitary Terms, FAO, Rome (updated annually)

ISPM 13, Guidelines for the notification of non-compliance and emergency action, FAO, Rome.

This directive supersedes D-07-05 (2nd Revision).

Definitions, Abbreviations and Acronyms

Definitions for terms used in the present document can be found in the Plant Health Glossary of Terms or in the International Plant Protection Convention (IPPC) Glossary of Phytosanitary Terms (ISPM 5).

1.0 General Requirements

1.1 Legislative Authority

Canadian Food Inspection Agency Act (1997, c. 6)
The Plant Protection Act, S.C. 1990, c.22
The Plant Protection Regulations, SOR/95-212
Canadian Food Inspection Agency Fees Notice, Canada Gazette, Part 1 (as amended from time to time)
Agriculture and Agri-Food Administrative Monetary Penalties Act (1995, c. 40)
Agriculture and Agri-Food Administrative Monetary Penalties Regulations (SOR/2000-187)

1.2 Fees

The CFIA is charging fees in accordance with the Canadian Food Inspection Agency Fees Notice. For information regarding fees associated with imported product, please contact the National Import Service Centre (NISC). Anyone requiring other information regarding fees may contact any local CFIA office or visit our Fees Notice Web Site.

1.3 Regulated Pests

All life stages of the Hemlock Woolly Adelgid, Adelges tsugae Annand.

1.4 Regulated Commodities

Propagative and non-propagative commodities of Tsuga spp. (hemlock), Picea jezoensis (Yeddo spruce), and Picea polita (Tiger-tail spruce) as follows:

Propagative Material: Plants for planting.

Non-propagative Material: Christmas trees; fresh decorative wreaths, foliage and branches; forest products with bark attached such as logs and lumber with bark; bark chips; wood mulch with bark; firewood; and dried branches.

1.5 Commodities Exempt

The following plant parts and products of Tsuga spp. (hemlock), Picea jezoensis (Yeddo spruce) and Picea polita (Tiger-tail spruce) are exempt:

Seeds, cones, lumber without bark, debarked wood, processed wood material (banisters, flooring, furniture, etc.), railway ties, wood mulch without bark, composted wood mulch with bark (i.e., partially decayed wood mulch with bark resulting from aging and heat generated through a composting process intended for use as a soilless medium for the production of plants in containers), shingles and shakes, wood shavings or wood chips without bark and wood packaging material.

Debarked wood must have no more than 2% bark on the surface of the entire lot in the shipment and no more than 5% bark on the surface of a single piece of wood retaining bark in a shipment.

1.6 Regulated Areas

A listing of Hemlock Woolly Adelgid Regulated Areas can be found in Appendix 1.

2.0 Specific Requirements

The requirements stipulated in this policy are specific to controlling the entry and spread of the Hemlock Woolly Adelgid only. Additional requirements may exist for other pests and/or commodities and these may be found by consulting CFIA's Automated Import Reference System (AIRS) or CFIA's Plant Protection Policy Directives page

A summary of requirements for HWA regulated commodities can be found in Appendix 4 (import requirements) and Appendix 5 (domestic movement requirements).

2.1 Import Requirements

2.1.1 From regulated areas of the U.S. to regulated areas of Canada

2.1.1.1 Propagative material, Christmas trees; fresh decorative wreaths, foliage and branches

A Phytosanitary Certificate is required.

For all material belonging to the genus Picea, the exact species name(s) must be stated on the Phytosanitary Certificate. If Tsuga spp. or a regulated Picea species is listed on the Phytosanitary Certificate, one of the following options must be met:

1. Insecticide treated -the material has been treated with an insecticide to kill Hemlock Woolly Adelgid (Adelges tsugae). The treatment details must be outlined in the appropriate section of the Phytosanitary Certificate

or

2. Either one of the following declarations:

"The material described herein was produced by an approved grower and is free of Hemlock Woolly Adelgid (Adelges tsugae)."

or

"The material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is known not to occur, based on official surveys."

2.1.1.2 Forest products with bark attached, such as logs and lumber with bark, bark chips and wood mulch with bark (not including firewood); and dried branches

A Phytosanitary Certificate is required.

For all material belonging to the genus Picea, the exact species name(s) must be stated on the Phytosanitary Certificate. If Tsuga spp. or a regulated Picea species is listed on the Phytosanitary Certificate, one of the following options must be met:

1. Heat treated – wood products have been treated to attain a minimum core temperature of 56°C throughout the profile of the wood, including the core, for a minimum of 30 minutes. The treatment details must be outlined in the appropriate section of the Phytosanitary Certificate.

or

2. The following declaration "the material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is known not to occur, based on official surveys."

2.1.1.3 Forest Products with bark attached, destined to a facility registered on the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program

A Permit to Import pursuant to Section 43 of the Plant Protection Regulations is required.

The requirement for a Phytosanitary Certificate and additional declaration may be waived for forest products of regulated species going to a facility registered under the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program, as per requirements specified in Section 4.0 and Appendix 2, or to a facility approved to compost hemlock bark as per requirements specified in Appendix 6.

All shipments must be accompanied by shipping documents, which clearly identify the origin and the destination of the shipment, as well as all wood species present within the shipment.

2.1.1.4 Firewood

A Permit to Import is required.

A Phytosanitary Certificate is required. For all material belonging to the genus Picea, the exact species name(s) must be stated on the Phytosanitary Certificate. If Tsuga spp. or a regulated Picea species is listed on the Phytosanitary Certificate, the following declaration must appear:

"The material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is known not to occur, based on official surveys."

Additionally, heat treatment as prescribed in CFIA Directive D-01-12: Phytosanitary Requirements for the Importation and Domestic Movement of Firewood, is an accepted treatment option. Please see D-01-12 for the applicable treatment declaration.

Note: As per CFIA Directive D-03-08, Phytosanitary Requirements to Prevent the Introduction into and Spread within Canada of the Emerald Ash Borer, Agrilus planipennis (Fairmaire); all genera of firewood, from all Emerald Ash Borer regulated states in the U.S. is prohibited entry into Canada.

2.1.2 From regulated areas of the U.S. to non-regulated areas of Canada

2.1.2.1 Propagative material, Christmas trees; fresh decorative wreaths, foliage and branches

A Phytosanitary Certificate is required.

For all regulated material belonging to the genus Picea, the exact species name(s) must be stated on the Phytosanitary Certificate. If Tsuga spp. or a regulated Picea species is listed on the Phytosanitary Certificate, one of the following options must be met:

1. Insecticide treated - the material described has been treated with an insecticide to kill Hemlock Woolly Adelgid (Adelges tsugae). The treatment details must be outlined in the appropriate section of the Phytosanitary Certificate

or

2. Either one of the following declarations:

"The material described herein was produced by an approved grower and is free of Hemlock Woolly Adelgid (Adelges tsugae)."

or

"The material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is known not to occur, based on official surveys."

2.1.2.2 Forest products with bark attached, such as logs and lumber with bark; bark chips and wood mulch with bark (not including firewood); and dried branches

A Phytosanitary Certificate is required.

For all material belonging to the genus Picea, the exact species name(s) must be stated on the Phytosanitary Certificate. If Tsuga spp. or a regulated Picea species is listed on the Phytosanitary Certificate, one of the following options must be met:

1. Heat treated – wood products have been treated to attain a minimum core temperature of 56°C throughout the profile of the wood, including the core, for a minimum of 30 minutes. The treatment details must be outlined in the appropriate section of the Phytosanitary Certificate.

or

2. The following declaration: "the material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is not known to occur, based on official surveys."

2.1.2.3 Forest Products with bark attached, destined to a facility registered on the HWA Approved Processing Facility Compliance Program or an Approved Hemlock Composting Facility

A Phytosanitary Certificate is not required.

A Permit to Import pursuant to Section 43 of the Plant Protection Regulations is required.

The requirement for a Phytosanitary Certificate and additional declaration may be waived for forest products of regulated species going to a facility registered under the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program, as per requirements specified in Section 4.0 and Appendix 2, or to a facility approved to compost hemlock bark as per requirements specified in Appendix 6.

All shipments must be accompanied by shipping documents, which clearly identify the origin and the destination of the shipment, as well as all wood species present within the shipment.

2.1.2.4 Firewood

A Permit to Import is required.

A Phytosanitary Certificate is required. For all material belonging to the genus Picea, the exact species name(s) must be stated on the Phytosanitary Certificate. If Tsuga spp. or a regulated Picea species is listed on the Phytosanitary Certificate, the following declaration must appear:

"The material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is not known to occur, based on official surveys."

Additionally, heat treatment as prescribed in CFIA Directive D-01-12: Phytosanitary Requirements for the Importation and Domestic Movement of Firewood is an accepted treatment option. Please see D-01-12 for the applicable treatment declaration.

Note: As per CFIA Directive D-03-08, Phytosanitary Requirements to Prevent the Introduction into and Spread within Canada of the Emerald Ash Borer, Agrilus planipennis (Fairmaire); all genera of firewood, from all Emerald Ash Borer regulated states in the U.S. is prohibited entry into Canada.

2.1.3 From non-regulated areas of the U.S. to all areas of Canada

2.1.3.1 Propagative material

A Phytosanitary Certificate is required.

As per D-08-04, a Phytosanitary Certificate must accompany the shipment, but no additional declaration related to the Hemlock Woolly Adelgid is required.

2.1.3.2 All non-propagative material (excluding firewood), such as Christmas trees; fresh decorative wreaths, foliage and branches; logs and lumber with bark; bark chips and wood mulch with bark; and dried branches

A Phytosanitary Certificate is not required.

All shipments must be accompanied by shipping documents, which clearly identify the origin and the destination of the shipment, as well as all wood species present within the shipment.

2.1.3.3 Firewood

A Permit to Import is required.

A Certificate of Origin (found within Appendix 2 of policy directive D-01-12) is required. All wood species present in the shipment must be declared on the Certificate of Origin.

Note: As per CFIA Directive D-03-08, Phytosanitary Requirements to Prevent the Introduction into and Spread within Canada of the Emerald Ash Borer, Agrilus planipennis (Fairmaire); all genera of firewood, from all Emerald Ash Borer regulated states in the U.S. is prohibited entry into Canada.

2.2 Domestic Movement Requirements

2.2.1 From regulated areas of Canada to non-regulated areas of Canada

For movement of regulated material from an HWA regulated area to a non-regulated area, each shipment must be accompanied by a Movement Certificate issued by the CFIA and the material within the shipment must meet the conditions outlined within the Movement Certificate. The Movement Certificate will be valid for a maximum of fourteen (14) days from issuance.

2.2.1.1 Propagative material, Christmas trees; fresh decorative wreaths, foliage and branches

A Movement Certificate is required (for the shipping facility) and must accompany each shipment, attesting to one of the following additional conditions:

"The material described herein has been treated with an insecticide to kill Hemlock Woolly Adelgid (Adelges tsugae)."

or

"The material described herein was produced/harvested from an approved block registered under the Hemlock Woolly Adelgid Nursery Program and is free of Hemlock Woolly Adelgid (Adelges tsugae)."

2.2.1.2 Forest products with bark attached, logs with bark, lumber with bark, bark chips and wood mulch with bark, and dried branches.

A Movement Certificate is required (for the shipping facility) and must accompany each shipment, attesting to the following condition:

"The material described herein was treated to attain a minimum core temperature of 56°C throughout the profile of the wood, including the core, for a minimum of 30 minutes."

2.2.1.3 Firewood Tsuga spp. (hemlock), Picea jezoensis (Yeddo spruce), and Picea polita (Tiger-tail spruce)

A Movement Certificate is required (for the shipping facility) and must accompany each shipment attesting to the following additional condition:

"The material described herein was treated to attain a minimum core temperature of 56°C throughout the profile of the wood, including the core, for a minimum of 30 minutes."

2.2.1.4 Forest Products destined for a Canadian Hemlock Woolly Adelgid Processing Facility or an Approved Hemlock Composting Facility

A Movement Certificate is required (for the shipping facility) with one of the following additional conditions listed below, and must accompany each shipment.

"The material described herein is destined for a facility registered on the Hemlock Woolly Adelgid-Approved Processing Facility Compliance Program, as per requirements specified in D-07-05."

or

"The material described herein is destined to a facility approved to compost hemlock bark, as per requirements specified in D-07-05."

The receiving facility must be registered in the HWA Approved Processing Facility Compliance Program, as per requirements specified in Section 4.0 and Appendix 2, or must be approved to compost hemlock bark as per requirements specified in Appendix 6.

2.2.2 From non-regulated areas of Canada to all areas of Canada

Propagative and non-propagative material

A Movement Certificate is not required.

2.3 Other Options for the Import or Movement within Canada of Regulated Commodities

The CFIA may approve the import or movement within Canada of regulated commodities on the evaluation of proposed treatment measures or certification systems, e.g. the U.S. Nursery Certification Program, if they can be proven to mitigate the risk of introducing any life stage of HWA. The process for approval may involve a Pest Risk Assessment to identify all regulated pests potentially associated with the commodity and the efficacy of proposed treatment or certification options.

Post-entry treatment of non-processed wood and plants for planting is generally not permitted, unless prescribed in a Permit to Import issued under Section 43 of the Plant Protection Regulations or in Notice of Requirement to Treat or Process issued under Section 17 of the Plant Protection Regulations

If required, the CFIA may approve, on a case by case basis, specific treatments (e.g. phosphine fumigation, chemical impregnation, etc.) conducted by private treatment facilities operating in the U.S. under a system acceptable to the CFIA and monitored and endorsed by the USDA or State Officials.

Importers who wish to propose the use of an equivalent treatment method or certification system must contact a local CFIA office in advance of arranging for any importation of regulated material. Approval of such measures may only be granted by the CFIA. A list of CFIA offices is maintained on the CFIA web site.

3.0 Inspection Requirements

3.1 Shipments of non-propagative material entering under a Section 43 Permit to Import or moving under the Hemlock Woolly Adelgid Nursery Program

All establishments which import regulated materials from regulated areas to non-regulated areas for processing will be audited twice annually, including an audit during the high risk period (March 1 to June 30). For establishments registered under the Hemlock Woolly Adelgid Nursery Program, CFIA shall audit nurseries once a year during the active stage of HWA (spring) by doing field inspections.

During each audit, the Inspector may request a review of shipping records, training and monitoring documents, pesticide spray records and/or other import documents. The Inspector may walk through the receiving facility, checking for safeguarding measures that prevent the HWA from spreading into the surrounding environment, as stipulated in the 'Specific Conditions' section of either the 'Application for the Hemlock Woolly Adelgid Approved Processing Facility Program' form (Appendix 2), or the 'Application for registration of blocks under the HWA Nursery Program' (Appendix 3).

During each audit, the Inspector may also select and inspect a representative number of logs or pieces of nursery stock at each importing establishment. During inspection of individual logs or pieces of nursery stock, the inspector should look for signs of presence of any HWA life stages. If life stages are found, samples may be submitted to the CFIA Ottawa Plant Laboratory (Entomology), for identification and official confirmation.

3.2 Other shipments of propagative and non-propagative material

All shipments imported into Canada are subject to inspection and/or sampling for regulated pests.

4.0 HWA Approved Processing Facility Compliance Program

Establishments wishing to be recognized as an Approved Processing Facility by the CFIA must be able to demonstrate to the satisfaction of the CFIA that they have a CFIA-approved Quality Management System in place for regulated wood products sourced from HWA –regulated areas that can mitigate the risks of HWA being introduced. Facilities must develop and document procedures for receiving, segregating, treating and processing regulated wood products and must demonstrate that they have the ability to maintain the identity of these materials until such time as they are processed.

The applicant will be required to produce a Quality Management System Manual, documenting the Quality Management System in place, for review and approval by the CFIA. The Quality Management System Manual must directly address the conditions of the agreement, as per criteria listed in Appendix 2. It should include information such as description and duration of storage of the regulated material prior to processing, ways of processing to mitigate risk of HWA spreading in surrounding environment and disposal procedures for residual material.

Upon approval of the Quality Management System Manual, the CFIA will conduct an initial systems inspection to verify that procedures outlined in the Quality Management System Manual are implemented to the satisfaction of the CFIA. Subsequent to this, a combination of one yearly systems audit and one annual verification audit (for a total of 2 audits per facility per year) shall be conducted by the CFIA to assure compliance with the terms of the agreement.

The requirements for recognition as an Approved Processing Facility are outlined in Appendix 2 within the Application for the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program.

5.0 Non-compliance

5.1 Product Non-compliance

Shipments not meeting the import or domestic movement requirements of this directive will be refused entry or destroyed at the expense of the person in care and control of the product. The importer is responsible for any and all costs relating to treatment, disposal, removal or re-routing, including costs incurred by CFIA to monitor the action taken. Notification of non-compliance to the exporting country may be required as per D-01-06, Canadian phytosanitary policy for the notification of non-compliance and emergency action.

5.2 Facility Non-compliance

Inspections which reveal that a receiving facility is no longer meeting the terms of this directive or is no longer respecting the terms of the HWA Approved Processing Facility Compliance Program will result in removal of the facility from the compliance program, and, where applicable, revocation of its Permit to Import or revocation of the Movement Certificate (issued to the shipping facility) for all material destined to the non-compliant receiving facility. A CFIA Regional Program Officer shall notify the approved processing facility in writing of this action.

A receiving facility that has had its registration cancelled, and has undertaken all necessary corrective actions to the satisfaction of the CFIA to prevent a recurrence of the non-compliance(s), may re-apply for a Permit to Import or to be eligible to have regulated material enter its facility under specific authorization prescribed by a Movement Certificate. The CFIA will conduct a re-evaluation of the facility to determine if the corrective actions implemented are adequate and shall advise the facility of its decision in writing.

6.0 Appendices

Appendix 1
Hemlock Woolly Adelgid Regulated Areas

Regulated areas

Appendix 2
Application for the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program

The intent of this program is to allow the processing of non-treated regulated material from regulated areas following the importation to a non-regulated area. Processing facilities must comply with specific conditions in order to be registered under this program.

As per Section 4.0 of the CFIA directive D-07-05, processing facilities located within a non-regulated areas of Canada must demonstrate that a CFIA-approved quality management system has been implemented to prevent the spread of HWA before importing non-propagative material (e.g. hemlock logs with bark) for processing (hereafter referred to as regulated article) from HWA regulated areas of the U.S. and Canada. A receiving facility requires a Permit to Import issued pursuant to Section 43 of the Plant Protection Regulations to import and process regulated material sourced in HWA-regulated areas of the U.S. A shipping facility requires a Movement Certificate issued by the CFIA to move regulated material originating in HWA regulated areas to a non-regulated area of Canada.

A receiving facility located in a non-regulated area must submit an application to a local CFIA office and be approved by the CFIA prior to obtaining regulated material from regulated areas. The application for registration must include a copy of the Quality Management System Manual to be considered for approval. The Quality Management System Manual must directly address the conditions of this agreement. The issuance of a Permit to Import and a Movement Certificate (Domestic Movement within Canada) is contingent upon submission of a signed application by the facility named below, approval of the facility by the CFIA and compliance of the facility with the terms and conditions of this directive.

1. Applicant/ Permit Holder Information:

Name of Importer: space

Address: space

Tel: space

Fax: space

E-mail address: space

Website: space

Location of receiving facility: space

Description of receiving facility (e.g. pulp, veneer, sawmill etc.): space

Estimated quantity of logs or other regulated materials per year: space

2. Specific Conditions:

  1. The receiving facility must provide evidence that a Quality Management System is in place at the facility and that it is documented in a Quality Management System Manual.
  2. All regulated material sourced from regulated areas of Canada and/or the continental U.S. must be transported directly to the receiving facility as stated below with no unnecessary stops.
  3. Each shipment of regulated material from a regulated area of the U.S. must be accompanied by shipping documents that clearly identify destination of the shipment.
  4. All regulated material must be processed or treated at the processing facility as stated below. All regulated material residue including bark and other waste must be disposed of or processed in accordance with one of the options listed in Appendix 7 of D-07-05. Unprocessed regulated material must not be removed from the named site(s) without the prior written permission of the CFIA.
  5. The receiving facility shall grant full access to CFIA Inspectors for the purpose of conducting inspections at any time.
  6. The receiving facility is required to maintain accurate records of imported regulated material, including its origin, and dates of arrival and processing. All relevant records must be kept on file for a minimum of two years.
  7. All regulated material sourced from regulated areas of Canada and/or the continental U.S. must be segregated and easily identified (e.g. with paint, flags, area markers, etc.) from those sourced from non-regulated areas. The identity of the regulated material must be kept on file and must be linked to inventories. The regulated material must be held in a secure area isolated from host tree stands or other non-regulated logs for a minimum of 15 meters.
  8. All shipping records, a list of suppliers, and other documents (e.g. shipping and receiving records including copies of all Movement Certificates, etc.) concerning the regulated material must be maintained on file by the processing facility for two years from the date of receipt and must be provided to a CFIA Inspector upon request.
  9. The approved receiving facility will be audited by the CFIA for compliance to the program at a minimum of two times per year. The CFIA will conduct HWA pest surveillance at the facility and in the surrounding area.
  10. The receiving facility must post information provided by the CFIA identifying the signs and symptoms of HWA infestation and of the pest itself for the purpose of staff education. The facility's Quality Management System Manual, D-07-05 and CFIA HWA Pest Fact Sheets must also be made available to staff. The facility must report any suspected finding of HWA or signs of HWA infestation immediately to the CFIA. Staff members must be provided program training to ensure compliance with and understanding of this program. During the facility visit, the CFIA inspectors will be provided the opportunity to meet the facility staff to assess their understanding of and adherence to the compliance program. The CFIA will provide information on the program and its phytosanitary requirements.
  11. Should the receiving facility be found to be in contravention of the conditions of this program or of the HWA policy, the facility will be removed from the program. The facility's Permit to Import or Movement Certificate will be cancelled by the CFIA. To import regulated material from the U.S. or to obtain material from a Canadian regulated area, the facility would be required to re-submit an application to the CFIA for approval.
  12. The receiving facility must identify the official contact person and an alternate representative on the application. One of the representatives must be able to meet with the CFIA Inspectors and accompany the CFIA Inspectors during regular facility audit inspections.

I, space agree to process regulated articles only as provided for on this Compliance Agreement. I have read and understood all the conditions and obligations stated herein under which I may process regulated material from the regulated areas and agree to comply with those conditions and obligations.

Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employers, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, losses, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to and failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements.

Name of Importer: space

Address of Importer: space

Importer's Signature of Acceptance: space

Name of Receiving Facility: space

Address of Facility: space

Name and Title of Facility Representative: space

Facility Representative's Signature of Acceptance: space

Date: space at Location: space

Facility Representative's Signature of Acceptance (secondary): space

Date: space at Location: space

Facility Quality Management System Manual Approval (to be filled out by a CFIA Inspector/ Officer):

Signature: space

Date: space

Facility Approval (to be filled out by a CFIA Inspector/ Officer):

Signature: space

Date: space

Name of Regional Program Officer: space

Signature of Regional Program Officer: space

Appendix 3
Application for registration of blocks under the Hemlock Woolly Adelgid Nursery Program

(To be sent to the nearest local office of the CFIA)

Name of Nursery: space

Grower's Name: space
Address: space

Telephone: space

Facsimile: space

space (Y/N) Local map clearly indicating where the area(s) of land are situated is enclosed.

space (Y/N) If plants are currently established on the land; genus, species and variety, and a planting plan are enclosed.

Specific conditions:

  1. An individual grower can register all blocks designated for the Hemlock Woolly Adelgid Nursery Program on one registration form. The registration will be submitted to the nearest local office of the CFIA annually by January 15. A copy will be retained in the growers' files.
  2. The grower has a copy of the most current Hemlock Woolly Adelgid directive (D-07-05), and has an understanding of the requirements.
  3. The grower registered must train staff who are working within the designated block(s). The training will include: how to identify Hemlock Woolly Adelgid; how to report suspects to the registered grower; and explanation of the Hemlock Woolly Adelgid Nursery Program which is applied at the nursery. The trainees name and the date, at which the training occurred, shall be recorded and is subject to verification by CFIA.
  4. The plant material in the registered block(s) must be monitored bi-weekly during the shipping season (March 1st to October 31st). The grower must maintain a pest monitoring record. If Hemlock Woolly Adelgid is detected during monitoring, a pesticide application must be completed, as per the criteria listed in Appendix 8.
  5. The grower must maintain a pesticide application record of the registered block(s). The pesticide application record must reflect a treatment which meets the criteria described in Appendix 8.
  6. The plant material must be treated with a pesticide within 7 days of shipment. The pesticide application must be completed using a treatment which meets the criteria described in Appendix 8.
  7. All shipping records, a list of suppliers, and other documents (e.g. shipping and receiving records including copies of all Movement Certificates, etc.) concerning the regulated material must be maintained on file by the processing facility for two years from the date of receipt and must be provided to a CFIA Inspector upon request.

I space the person in whose favour this application for registration is being submitted, hereby acknowledge that I have read and understood all of the stated conditions and obligations by which plants cultivated on the land described herein may be certified by the Canadian Food Inspection Agency for domestic movement in accordance with Directive D-07-05.

Further, I am and shall be responsible and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions.

Dated space at space Province of space

Applicant's Signature space

For CFIA Office Use Only

Date of receipt of Application: space

space (Y/N) If there are conditions which mitigate against registration as a block, please specify;

space (Y/N) Registration approved.

space
For the Canadian Food Inspection Agency

space
Date

Appendix 4

Summary of Requirements for Importation of HWA Regulated Commodities from the United States
United States
Origin Destination Commodity Import Permit Phytosanitary Certificate Additional Declarations Required on the Phytosanitary Certificate Section Reference
Regulated Area All Areas of Canada Propagative Material; Christmas trees; fresh decorative wreaths, foliage and branches No Yes

Insecticide treated - the material has been treated with an insecticide to kill Hemlock Woolly Adelgid (Adelges tsugae). The treatment details must be outlined in the appropriate section of the Phytosanitary Certificate

or

Either one of the following declarations:

"The material described herein was produced by an approved grower and is free of Hemlock Woolly Adelgid (Adelges tsugae)."

or

"The material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is not known to occur, based on official surveys."

2.1.1.1
&
2.1.2.1
Forest products with bark attached, including logs and lumber with bark; bark chips and wood mulch with bark (not including firewood); and dried branches No Yes

Heat treated – wood products have been treated to attain a minimum core temperature of 56°C throughout the profile of the wood, including the core, for a minimum of 30 minutes. The treatment details must be outlined in the appropriate section of the Phytosanitary Certificate

or

"The material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is not known to occur, based on official surveys."

2.1.1.2
&
2.1.2.2
Forest products with bark attached, destined to a facility registered on the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program Yes No

A Phytosanitary Certificate is not required, but a Permit to Import pursuant to Section 43 of the Plant Protection Regulations must be obtained by the Importer. All shipments must be accompanied by shipping documents, which clearly identify the origin and the destination of the shipment, as well as all wood species present within the shipment.

2.1.1.3
&
2.1.2.3
Firewood Yes Yes

"The material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is not known to occur, based on official surveys."

or

Heat Treatment as prescribed in CFIA Directive D-01-12: Phytosanitary requirements for the importation and domestic movement of firewood.

2.1.1.4
&
2.1.2.4
Unregulated Area All Areas of Canada Propagative Material No Yes

As per D-08-04, a Phytosanitary Certificate is required for all plants for planting entering Canada, but an additional declaration for Hemlock Woolly Adelgid is not required.

2.1.3.1
Non-propagative Material, excluding Firewood No No

A Phytosanitary Certificate is not required. All shipments must be accompanied by shipping documents, which clearly identify the origin and the destination of the shipment, as well as all wood species present within the shipment.

2.1.3.2
Firewood Yes No

A Certificate of Origin (found in Appendix 2 of D-01-12) is required. All wood species present within this shipment must be declared on the Certificate of Origin.

2.1.3.3

Notes:

  1. The following plant parts and products of the genus Tsuga spp. (hemlock), Picea jezoensis (Yeddo spruce) and Picea polita (Tiger-tail spruce) are exempt: Seeds, cones, lumber without bark, debarked wood, processed wood material (banisters, flooring, furniture, etc.), railway ties, wood mulch without bark, composted wood mulch with bark, shingles and shakes, wood shavings or wood chips without bark and wood packaging materials;
  2. The requirements stipulated in this policy are specific to controlling the entry of the Hemlock Woolly Adelgid only. Additional import requirements may exist and these may be found by consulting CFIA's Plant Protection Policy Directive page.

Appendix 5

Summary of Requirements for Domestic Movement of HWA Regulated Commodities
Canada
Origin Destination Commodity Movement Certificate Conditions of Movement Section Reference
Regulated Area Unregulated Areas of Canada Propagative Material; Christmas trees; fresh decorative wreaths, foliage and branches Yes

"The material described herein has been treated with an insecticide to kill Hemlock Woolly Adelgid (Adelges tsugae)."

or

"The material described herein was produced/harvested from an approved block registered under the Hemlock Woolly Adelgid Nursery Program and is free of Hemlock Woolly Adelgid (Adelges tsugae)."

2.2.1.1
Forest products with bark attached, including logs and lumber with bark; bark chips and wood mulch with bark; and dried branches Yes

"The material described herein was treated to attain a minimum core temperature of 56°C throughout the profile of the wood, including the core, for a minimum of 30 minutes."

2.2.1.2
Firewood Yes

"The material described herein was treated to attain a minimum core temperature of 56°C throughout the profile of the wood, including the core, for a minimum of 30 minutes."

2.2.1.3
Forest products with bark attached, destined to a Canadian Hemlock Woolly Adelgid Processing Facility Yes

"The material described herein is destined to a facility registered on the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program, as per requirements specified in D-07-05."

or

The material described herein is destined to a facility approved to compost hemlock bark, as per requirements specified in D-07-05.

2.2.1.4
Unregulated Area All Areas of Canada Propagative Material No

N/A

2.2.2
Non-propagative Material

Notes:

  1. The following plant parts and products of the genus Tsuga spp. (hemlock), Picea jezoensis (Yeddo spruce) and Picea polita (Tiger-tail spruce) are exempt: Seeds, cones, lumber without bark, debarked wood, processed wood material (banisters, flooring, furniture, etc.), railway ties, wood mulch without bark, composted wood mulch with bark, shingles and shakes, wood shavings or wood chips without bark and wood packaging materials;
  2. The import requirements stipulated in this policy are specific to controlling the entry of the Hemlock Woolly Adelgid only. Additional movement requirements may exist for other pests and/or commodities and these may be found by consulting CFIA's Plant Protection Policy Directive page.

Appendix 6
Application for Composting Hemlock Bark Sourced from Hemlock Woolly Adelgid Regulated Areas of Canada or the United States for Export or Domestic Movement

Name of Facility: space

Address: space

Telephone No.: space

Fax No.: space

Contact: space

E-mail: space

Conditions for processing hemlock bark sourced from Hemlock Woolly Adelgid regulated areas:

  1. All hemlock bark sourced from regulated areas of Canada or the U.S. must be transported directly to the facility as stated above with no unnecessary stops.
  2. All hemlock bark sourced from regulated areas must be segregated from those sourced from non-regulated areas, or all bark will be considered as from regulated areas.
  3. All hemlock bark sourced from regulated areas must be composted according to one of the following procedures:

    Pile:

    • Construct a bark pile of a minimum height of 3 meters by a minimum width of 7 metres, to create a minimum volume of material necessary for adequate heat treatment action. Once constructed do not add any new mulch to this pile.
    • Insert a temperature probe near the centre of the pile and one at a depth of 1-2 metres on any side of the pile.
    • Let bark pile heat until the temperature reaches 49° C (120° F) and then begin recording daily temperatures for 4 days. The temperature readings must be 49° C or more during this 96 hour period. Do not turn the bark pile during these 4 days.
    • Remove temperature probes. Remove the top 1 metre of bark and use it as the centre of the next bark pile as it has been shown that the outer portion of bark does not heat to sufficient temperature to kill Hemlock Woolly Adelgid that may be in the bark.

    Windrow Process:

    • Orient the windrow in a N-S direction to avoid a shady side especially in the winter months in order to maximize the use of sunlight.
    • Insert temperature probes at the centre of the pile and 1 near each end of the pile at a depth of approximately 1 metre.
    • Heating in the pile has to reach 49° C (120° F) before the 4 day period can begin.
    • After 4 days, turn the windrow in such a manner that the surface edges (approx. top 1.5 metre) are buried under the heated interior bark. Insert a probe into the centre of the pile and after internal temperature has reached 49° C (120° F) allow the pile to heat up for 4 more days.
    • After this period the entire pile can be shipped.
  4. The identity of the hemlock bark sourced from regulated areas and non-regulated areas must be maintained on file and must be linked to inventories.
  5. The processing facility must clean the storage yard, in a manner approved by the CFIA, to remove all bark residue.
  6. All shipping records, a list of suppliers and other documents pertaining to the regulated material must be maintained on file by the processing facility for a period of at least one year from the date of movement and must be provided to a CFIA inspector upon request.
  7. All importing and processing facilities will be inspected twice a year by the CFIA to conform compliance with the import conditions.

I, space the owner/person in possession, care, or control of the above named facility have read and understood all the conditions and obligations stated herein by which I may move hemlock bark to Hemlock Woolly Adelgid non-regulated areas of Canada, in accordance with the Plant Health and Biosecurity Directorate policy Directive, D-07-05, Phytosanitary requirements to prevent the introduction and spread of the Hemlock Woolly Adelgid (Adelges tsugae Annand) from the United States and within Canada.

Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements.

Dated space, 20space at space, Province of space

Applicant's Signature
space

Approved for processing hemlock bark sourced from Hemlock Woolly Adelgid regulated areas of Canada or the U.S.:

space
Program Officer, CFIA

space
Date

Appendix 7
Canadian Food Inspection Agency Approved Disposal/Processing Methods

The CFIA may permit non-compliant wood, wood products and nursery stock to be disposed of or processed (if applicable) under the issuance of an official CFIA Notice to Dispose. Approved disposal/processing methods are listed below.

  • Incineration complying with municipal by-laws and environmental law.
  • Deep burial to a minimum depth of two meters with immediate soil coverage. The material must be buried at a site where the re-excavation of the material will not occur for two years and where any covenants required are completed to ensure that re-excavation does not occur. The burial site must be approved for burial by a CFIA Inspector before it is used to ensure there is minimal risk of HWA escape and establishment. Provincial or municipal regulations may apply for the disposal of organic matter. Please contact your local municipality and/or your provincial Department of Environment for further information.
  • Chipping to produce wood by-products such as wood chips, wood dust, wood mulch or wood fuel. Raw wood by-products must undergo either a sanitation process (steam, heat or other procedure approved by the CFIA) to render them free of potential regulated pests or be fully contained and used for secondary processes which prevent/ mitigate the spread of HWA in a CFIA approved manner.
  • Secondary processing to produce wood by-products such as paper finish mulch, recycled fibre board or oriented strand board.
  • Other methods may be approved by the CFIA.

Appendix 8
Requirements for the Treatment of Plants for Control of Hemlock Woolly Adelgid under the Hemlock Woolly Adelgid Nursery Program

Plants grown within a registered block shall be subject to insecticidal treatment for Hemlock Woolly Adelgid as follows:

  • Treatments must be administered using a product that is federally registered/approved for the treatment of Hemlock Woolly Adelgid
  • The treatment must be applied at the labelled rate specified for the product being treated (i.e. nursery stock)
  • Records associated with treatments must be kept for two years and made available to the CFIA upon request

It is the grower's responsibility to ensure that only registered products are used and are applied in accordance with label requirements. For additional information, please refer to the Pest Management Regulatory Agency.

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