D-96-12: Greenhouse Certification Program for Export of Greenhouse-grown plants to the United States
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Effective Date: June 9, 2010
This directive describes the Canadian Greenhouse Certification Program; a program which allows approved facilities to export greenhouse-grown plants to the United States (U.S.) with an export certification label.
This directive has been revised to update the review date, as well as minor administrative changes. The content of this directive has not changed.
Table of Contents
- Amendment Record
- Definitions, Abbreviations and Acronyms
- 1.0 General Requirements
- 2.0 Specific Requirements
- 3.0 Appendices
- Appendix 1: List of Plants Excluded From the Greenhouse Certification Program for Export to the United States
- Appendix 2: Application for Export Designation in the Greenhouse Certification Program
- Appendix 3: Export Certification Label and Interfacility Stamp Examples
- Appendix 4: Application Form to Order Export Certification Labels and the Interfacility Stamp
- Appendix 5: CFIA Inspection - Requirements For The Inspection of Approved Facilities
- Appendix 6: Classification of Non-conformance
- Appendix 7: Checklist for Documentation Review and Evaluation Inspection
- Appendix 8: Surveillance Inspection Report
- Appendix 9: Calculation of Inspection Frequency - Non-Conformance Flow Chart
This directive will be reviewed every 5 years or unless otherwise needed. The next review date for this directive is October 29, 2014. For further information or clarification, please contact the Canadian Food Inspection Agency (CFIA).
Chief Plant Health Officer
Amendments to this directive will be dated and distributed as outlined in the distribution below.
- Directive mail list (Regions, PHRA, USDA)
- Provincial Government, Industry (determined by Author)
- National Industry Organizations (determined by Author)
Export certification of greenhouse plants is a phytosanitary requirement of importing countries. Inspection is used to certify that the exported plants are free from quarantine pests, practically free from other injurious pests, and that the plants conform with the importing country's phytosanitary requirements. The Phytosanitary Certificate is an official document from the plant protection organization of the exporting country to the equivalent organization of the importing country.
To meet an importing country's plant protection requirements, shipments of greenhouse-grown plants normally require a Phytosanitary Certificate. Greenhouse plants grown under effective pest management pose a low risk of spreading pests and diseases, and significant inspection costs may be associated with the phytosanitary certification of individual shipments. To achieve efficiencies, CFIA and the USDA examined other means of mitigating pest risk for greenhouse-grown plants. The Canadian Greenhouse Certification Program was developed to allow low risk greenhouse-grown plants to move between Canada and the United States more freely, recognizing mutually acceptable standards while reducing paperwork.
To participate in the program, facilities must take appropriate measures to ensure that plants are grown, stored, packaged and shipped practically free of injurious plant pests. Protocols for inspection and certification have been established by CFIA and the USDA to ensure compliance of the exporting facility and to reduce the risk of introducing plant pests.
An approved facility may ship plants to the United States with an export certification label affixed to shipping documents. A registration number unique to the establishment as well as a serial number is printed on each label.
CFIA will continue to carry out inspection and phytosanitary certification for greenhouse plants grown in non-participating facilities. Procedures for export certification of greenhouse plants are described in the Export Inspection Procedures Manual.
This directive is intended for the use of Canadian approved facilities, the CFIA inspection staff and Canadia Border Services Agency (CBSA) staff in order to outline the necessary requirements and inspection procedures for the export of greenhouse plants to the United States under an export certification label.
ISPM No. 5, Glossary of Phytosanitary Terms, FAO, Rome. (updated annually)
This directive supercedes D-96-12 (4th Revision) dated October 5, 2004. The Canadian Greenhouse Certification Program replaces the Greenhouse Bench Inspection Program as outlined in the directive D-95-06 (superceded).
Definitions, Abbreviations and Acronyms
Definitions of terms used in the present document can be found in the Plant Health Glossary of Terms.
1.0 General Requirements
1.1 Legislative Authority
Plant Protection Act, S.C. 1990, c. 22
Plant Protection Regulations, SOR/95-212
Canadian Food Inspection Agency Fees Notice, Canada Gazette: Part I (as amended from time to time)
United States Code of Federal Regulations CFR 319.37
The CFIA is charging fees in accordance with the Canadian Food Inspection Agency Fees Notice. For information regarding fees associated with imported product, please contact the Import Service Centre (ISC). Anyone requiring other information regarding fees may contact any local CFIA office or visit our Fees Notice Web Site.
2.0 Specific Requirements
2.1 Technical Requirements
2.1.0 Approved Facilities
An approved facility is either a producer or broker establishment that has applied for designation and has been approved by a program officer of CFIA for participation in the Canadian Greenhouse Certification Program (see Section 2.2, Administrative Requirements, and Section 2.2.2, Application for Participation, for more information).
2.1.1 Eligible Plants
Only those plants that are grown within an enclosed structure (greenhouse) for most of their growing cycle and, where the conditions for growth within the structure are strictly regulated, are eligible for inclusion in the Canadian Greenhouse Certification Program.
Appendix 1 lists the specific plant genera not eligible under this program.
Plant genera in Part A and Part C of Appendix 1 are not eligible for export to the United States under this or any other phytosanitary certification programs. Plant species that are prohibited entry into the United States cannot be certified and/or exported under this or any other established inspection program.
All genera in Part B of Appendix 1 are not eligible under this program. Some plants listed may be eligible for export provided additional certification or testing is performed. Registered participants should contact CFIA should they wish to export plants on this list.
Trade of certain endangered plant species is subject to the Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES). Importation and exportation of approved plants must comply with requirements under CITES. For further information on CITES requirements, inquiries should be made to:
Convention on International Trade in Endangered Species (CITES)
Canadian Wildlife Service, Environment Canada
Ottawa, Ontario K1A 0H3
Tel.: 1-800-668-6767 (toll-free number)
or 819-997-1840 (National Capital Region)
Note: the Canadian Nursery Certification Program (CNCP) is a quality systems approach for the certification of nursery stock for export to the United States. The program is based upon principles similar to the Canadian Greenhouse Certification Program. However, nursery stock produced in the CNCP and exported to the United States require Phytosanitary Certificates and is not eligible to be exported with an export certification label. However, facilities certified in both programs may export greenhouse material with a label, provided the material meets the requirements specified for the Canadian Greenhouse Certification Program.
All plant material shipped under this program must be of Canadian or United States propagative origin.
Plant material imported into Canada from countries other than the United States and eligible for export to the United States (i.e. other than the ones listed in Part C of Appendix 1) must be grown in Canada for at least one growing cycle (see definition) to be considered of Canadian propagative origin. This includes material imported to Canada as unrooted cuttings or material imported free of soil.
Plant material imported into Canada under the Canadian Growing Media Program (CGMP) (plants rooted in a pre-approved non-soil medium) are not admissible into the United States regardless of the length of time grown in Canada. (See Part A of Appendix 1). This prohibition is stipulated in the United States Code of Federal Regulations CFR 319.37.
2.1.2 Phytosanitary Standards
All plants exported under the Canadian Greenhouse Certification Program and the facility in which they are produced, must meet the following phytosanitary standards: freedom from all United States quarantine pests and practical freedom from other injurious pests (non-quarantine pests).
2.1.3 Qualifications and Training of Greenhouse Staff
The approved facility shall employ competent staff to carry out the requirements of this program. At least one staff member must be capable of demonstrating an understanding of the pest freedom requirements, records retention requirements and the conditions for exporting plant materials to the United States as required under this program. This person shall be approved the Pest Control Manager of the facility. The Pest Control Manager (PCM) must ensure that the facility maintains good compliance in the program. All other staff members in the approved facility responsible for pest management activities or involved in the export of plant materials to the United States must be aware of the phytosanitary standards and appropriately trained in any functions specific to this program. Should the Pest Control Manager cease to be employed by an approved facility, a replacement must be identified to CFIA prior to the export of any plant material. In certain cases, when approved by CFIA, facilities may designate more than one individual Pest Control Manager.
2.1.4 Pest Management
An approved facility must have a pest management program that will assure consistent compliance with the phytosanitary standards. The pest management plan may be one that is established or recommended by a provincial agency, by industry, or it may be specifically developed by the approved facility. The procedures followed in the program must be documented for review by CFIA. The elements listed below must be present within the plan:
22.214.171.124 Inspection of Incoming Plant Material
New stock (excluding seeds and tissue culture plantlets) brought into the greenhouse must be inspected for pests prior to moving the material into production areas. If pests are found, control measures must be taken immediately. The Pest Control Manager must have a system of recording these inspections and control procedures (initialled invoices, a specific written report, a wall chart, etc.).
126.96.36.199 Inspection of Production Areas
All plants in an approved facility, including plants destined for domestic markets, and all production areas, should be inspected by the Pest Control Manager or other competent staff member. If pests are detected, control measures must be taken to ensure compliance with the phytosanitary standards.
188.8.131.52 Inspection of Export Shipments
When export shipments are being prepared, plants must be examined to prevent pest contamination and to ensure that the phytosanitary standards are being met. The Pest Control Manager, or other competent staff member must prepare a written record of all export inspections. This record should include the date of inspection, the plants inspected, the inspection results and any other pest management actions undertaken (a copy of the export invoice signed and dated by the person conducting the inspection could be used as this record).
184.108.40.206 Pest Detection
In addition to inspection, other pest detection methodologies may be used to obtain early warnings of pest infestations (yellow sticky traps, pheromone traps). Eradication may be more easily achieved if infestations are detected when the pest population is small or in early juvenile stages. CFIA must be notified immediately of any pest finds of significance (when a typical or uncommon pest damage or symptoms are observed, when a new pest has been introduced into an area of production, or when quarantine pests are suspected).
220.127.116.11 Pest Controls
Different pest control strategies may be employed to meet the phytosanitary standards. These strategies may include: cultural (weed control, screened vents, general sanitation), biological or chemical controls. However, under any strategy, plant pests must be controlled expeditiously, to ensure that the facility maintains the phytosanitary standard.
Approved facilities employing an integrated pest management (IPM) program with established threshold levels for specific beneficial organisms may participate in the Greenhouse Certification Program. However, the Pest Control Manager must document the pest management program for review by CFIA, and ensure that, at the time of shipment, exported plants meet the phytosanitary standards.
All activities associated with inspection or pest control must be recorded indicating the plant(s) inspected or treated, the pest detected or controlled, the date of inspection or treatment, the person performing the task, and any information confirming control of the pest or the health of the plant material.
2.1.5 CFIA Inspection
Detailed information regarding CFIA procedures of inspection is found in Appendix 5.
CFIA will conduct an initial inspection called quality evaluation of an approved facility applying to participate in the Canadian Greenhouse Certification Program. A quality evaluation is a systematic examination of the extent to which an entity is capable of fulfilling specified requirements (ISO 8402:1994). For the purpose of this document a quality evaluation verifies that the approved facility is competent in fulfilling the specifications outlined in the facility's pest management plan and the requirements for maintaining records as specified.
The purpose of this inspection is to assess the pest management plan and the competency of the Pest Control Manager, and staff. CFIA will also inspect approved facilities on an annual basis to assess the overall performance of the participant (systems inspection). In addition to these systems inspections, CFIA will carry out routine inspections of plant material and records at participating facilities called surveillance inspections. For the purposes of this document a surveillance inspection involves an inspection of the plant material and documents in the facility to ensure that these conform to the requirements of the Canadian Greenhouse Certification Program. Initially, surveillance inspections will be conducted at a frequency of one per month for the first three months, while the facility is either producing or receiving plant material intended for export. During any inspection the Pest Control Manager must be present. Should the facility maintain a good compliance record, the inspection frequency will be reduced to one inspection every six weeks while the facility is in production for the next nine months of certification. Should the greenhouse or broker facility continue to be in compliance, the frequency will be reduced to one inspection every three months in which the greenhouse is in production.
Inspections which reveal that an approved producer or broker is unable to meet the specifications will result in the facility having its certification status revoked or the inspection frequency increased. The CFIA program officer will notify the participant in writing of this action. If the status of the facility is revoked, labels and or stamps must be surrendered to CFIA immediately. A producer or broker may be re-instated if all corrective actions required by CFIA have been undertaken, including any preventative steps necessary to ensure that a recurrence of the event will not occur. During a suspension period, phytosanitary certificates will be issued if individual product inspections confirm that each shipment meets the phytosanitary standard.
2.2 Administrative Requirements
2.2.1 Eligible Applicants
Eligible applicants include producers of greenhouse plants and brokers shipping greenhouse plants produced in approved facilities.
For the purposes of this directive, a producer is considered to be an exporter who owns or operates a facility for producing plants. Plants shipped under the CGCP by a producer may be produced at his/her own facility or may be produced at another facility approved in the program.
For the purposes of this directive, a broker is considered to be an exporter who does not own or operate a facility for producing plants but who ships plants produced by other approved facilities.
2.2.2 Application for Participation
An application form must be completed and signed by a producer or broker indicating that he or she is willing and able to comply with the terms and conditions of the Canadian Greenhouse Certification Program. A copy of the application form is attached as Appendix 2. The completed form should be submitted to the local office of CFIA. Based on the results of the review of the pest management plan and the quality evaluation, the CFIA program officer may approve the applicant for participation in the program by signing the application.
2.2.3 Export Certification Label and Interfacility Stamp
Each facility approved under this program will be assigned a registration number. This number, as well as a serial number, appears on the export certification labels issued by the approved facility. The registration number and serial number make each export label unique. An example of an export certification label is shown in Appendix 3.
An interfacility stamp issued to an approved facility may be used in place of a label when material is moving from an approved facility to another approved facility in Canada. The stamp informs approved facilities and brokers purchasing material that the material is export ready. The interfacility stamp has the registration number which is unique to the facility. A stamp must be applied to each invoice issued to an exporting facility approved under the program. An example of the interfacility stamp is shown in Appendix 3.
The approved facility is responsible for paying all costs associated with obtaining export certification labels and stamps, although they remain the property of CFIA. The CFIA provides the specifications for the label and stamp. An order form (Appendix 4) must be completed by the operator of an approved facility and provided to a CFIA inspector. CFIA staff authorize the printing of the labels and stamps and indicate the quantity and serial numbers to be used for the label print.
The export certification label should be placed on either a copy of the commercial invoice or a blank sheet of paper listing the plant species contained in the shipment (label document). This label document will be retained by the USDA at the port of entry and replaces the Phytosanitary Certificate normally required for the entry of the plants to the United States The label document must state "ATTENTION USDA PPQ" at the top of the sheet and have the export certification label affixed to it. All certified plants within the shipment must be specified by common or scientific name. For plants in mixed planters, hanging baskets, tropical baskets, etc., the label document must specifically identify the individual plants contained within these items. For consolidated shipments, a reference to all invoices moving under the individual certification label must appear on the label document. For shipments being exported to California, exporters should provide to the shipper an extra copy of the label document to present at inland border stations.
An approved facility must exercise strict control over the use of export certification labels and the interfacility stamp. Records must be kept of serial numbers of labels in stock and of labels used for export shipments. Under no circumstances should labels or stamps be used for purposes other than the export of material meeting the conditions of the Canadian Greenhouse Certification Program. Failure to comply with this requirement will result in immediate suspension from the Canadian Greenhouse Certification Program.
All plants shipped under this program by a producer or broker must have been propagated and produced in an approved facility or inspected by CFIA. Plants sourced for resale from a non-approved facility that have not been grown for a period sufficient to conform with the definition of a growing cycle, are eligible for export under this program, but a CFIA inspection of this material prior to export is required (see also Section 18.104.22.168). Export shipments containing plants that are not eligible under the Canadian Greenhouse Certification Program require an inspection by CFIA and the issuance of a Phytosanitary Certificate.
2.2.4 Documentation Controls
22.214.171.124 Approved Facility Records
An approved facility must maintain records in a Canadian establishment. The records must list all plants exported under this program, the destinations of all plants exported, and the serial numbers of the export certification labels used. Producers and brokers who ship plants produced in other approved facilities must record the sources of plants including the source certification number.
Approved facilities intending to export product with a certification label from non-approved establishments (including those products that may have originated from approved sources but which at some time were purchased by a non-approved facility), require an Inspector's Report (CFIA/ACIA 1337) or CFIA stamped invoice for the product from non-approved sources. The Inspector's Report (CFIA/ACIA 1337) or CFIA stamped invoice must be kept as a record for all product sourced from non-approved facilities.
Material sourced for production by an approved facility must be of Canadian or United States origin. Records must be maintained indicating the sources of the plant material used to propagate plants exported under this program.
All records must be kept for at least one year from the date of shipment. Approved facilities exporting plants from other sources must maintain a list of all suppliers providing plants and products for export. This list must be kept up to date and made available to CFIA upon request.
An approved producer is also required to maintain the inspection reports completed by the Pest Control Manager or person trained by the Pest Control Manager to undertake an inspection.
A record of the training of inspection staff must be maintained. Upon request, records are to be made available to CFIA.
Greenhouse-grown plants shall not be exported under the Canadian Greenhouse Certification Program from a facility that has failed to meet the program requirements as stipulated in Section 2.1.5. Plant material originating from a facility that has failed to meet the requirements of this program may be certified by CFIA on the basis of a product inspection if requirements for this type of inspection can be met. Phytosanitary Certificates will not be issued for plants not meeting the phytosanitary standards.
Product inspections will be the only option available for export certification unless corrective measures are taken to bring the facility into compliance with the Canadian Greenhouse Certification Program.
A suspended facility may re-apply for designation once it has completely undertaken all corrective actions necessary to prevent a recurrence of the non-conformity(ies). The facility must re-submit a pest management plan of those actions taken. CFIA will conduct a re-inspection of the facility to determine if the necessary corrective actions are sufficient. A new inspection frequency will be assigned to the facility. Once the facility has demonstrated on-going compliance with the standards of the program, the facility will be returned to an inspection frequency consistent with other facilities in compliance.
Approved facilities that cannot maintain satisfactory phytosanitary controls will no longer be eligible for inclusion in the Canadian Greenhouse Certification Program. Those facilities not able to maintain the required phytosanitary conditions or found violating requirements critical to the maintenance of the phytosanitary standard will be advised in writing of their cancellation in the program. All export certification labels and stamps must be surrendered to CFIA upon termination.
Appendix 1: Plants excluded from the Canada/United States Greenhouse Certification Program for export to the United States
The following plants are excluded from this program for shipment to the United States [note: an (*) or an (**) placed beside the species name indicates that the plant is considered a noxious weed (*) or an aquatic noxious weed (**)].
A. Any plant imported into Canada under the Canadian Growing Media Program from a country other than the United States.
B. Plants of the following genera/species (some species listed may be eligible for export following CFIA inspection of the material):
- Adonidia spp.
- Aeginetia spp.*
- Ageratina adenophora
- Aiphanes spp.
- Alectra spp.*
- Allegoptera arenaria
- Alternanthera sessilis*
- Areca spp.
- Arenga spp.
- Arikuryroba spp.
- Asphodelus fistulosus*
- Avena ludoviciana
- Avena sterilis*
- Azolla pinnata**
- Bambuseae - All genera (see B1 below)
- Berberis spp.
- Borassus spp.
- Borreria alata*
- Bromeliaceae - All genera (see B2 below)
- Carthamus oxyacantha*
- Caryota spp.
- Castanea spp.
- Castanopsis spp.
- Chaenomeles spp.
- Chrysalidocarpus spp.
- Chrysopogon aciculatus*
- Citrus spp.
- Cocos spp.
- Commelina benghalensis*
- Corypha spp.
- Crupina vulgaris*
- Cuscuta spp.*
- Cydonia spp.
- Dictamnus spp.
- Dictyosperma spp.
- Digitaria scalarum*
- Digitaria velutina*
- Drymaria arenarioides*
- Eichhornia azurea**
- Elaeis spp.
- Emex australis*
- Emex spinosa
- Euphorbia prunifolia
- Galega officinalis*
- Gaussia spp.
- Gossypium spp.
- Heracleum mantegazzianum*
- Howea spp.
- Humulus spp.
- Hydrilla verticillata*
- Hygrophila polysperma**
- Hyophorbe spp.
- Imperata brasiliensis*
- Imperata cylindrica*
- Ipomoea aquatica**
- Ipomoea triloba*
- Ischaemum rugosum*
- Lagarosiphon major**
- Larix spp.
- Latania spp.
- Leptochloa chinensis*
- Limnophila sessiliflora**
- Livistona spp.
- Lycium ferocissimum*
- Mahoberberis spp.
- Mahonia spp.
- Malus spp.
- Mascarena spp.
- Melaleuca quinquenervia**
- Melastoma malabathricum*
- Mespilus germanica
- Mikania cordata*
- Mikania micrantha*
- Mimosa invisa*
- Mimosa pigra*
- Monochoria hastata**
- Monochoria vaginalis**
- Nannorrhops spp.
- Nassella trichotoma*
- Neodypsis spp.
- Opuntia aurantiaca*
- Orobanche spp.*
- Oryza longistaminata*
- Oryza punctata*
- Oryza rufipogon*
- Ottelia alismoides**
- Paspalum scrobiculatum*
- Pennisetum clandestinum*
- Pennisetum macrourum*
- Pennisetum pedicellatum*
- Pennisetum polystachion*
- Phellodendron spp.
- Phoenix spp.
- Pinus spp.
- Planera spp.
- Pritchardia spp.
- Prosopis spp.
- Prunus spp.
- Pseudolarix spp.
- Pyrus spp.
- Ravenea spp.
- Ribes spp.
- Rottboellia exaltata*
- Rubus spp.
- Rubus fruticosus*
- Rubus moluccanus*
- Ruta spp.
- Rutaceae - All genera (see B3 below)
- Saccharum spontaneum*
- Sagittaria sagittifolia**
- Salsola vermiculata*
- Salvinia auriculata**
- Salvinia biloba**
- Salvinia herzogii**
- Salvinia molesta**
- Setaria pallide-fusca*
- Solanum tampicense spp.
- Solanum torvum*
- Solanum viarum*
- Sparganium erectum**
- Stratiodes aloides
- Striga spp.*
- Theobroma spp.
- Trachycarpus spp.
- Tridax procumbens*
- Urochloa panicoides*
- Veitchia spp.
- Vitis spp.
- Zelkova spp.
Plants excluded from the Canada/United States Greenhouse Certification Program for export to the United States continued:
The list has been expanded to include the common cultivated genera of the families Bambuseae, Bromeliaceae and Rutaceae in order to prevent mistakes being made by shippers. These lists are not exhaustive and other genera of the above-mentioned families could be included.
- Ampelocalamus (-Sinarundinaria)
- Bashania (= Arundinaria)
- Bonia (= Bambusa)
- Brachystachyum (= Semiarundinari)
- Burmabambus (= Sinarundinaria)
- Butania (= Sinarundinaria)
- Chimonocalamus (= Sinarundinaria)
- Chloothamus (= Nastus)
- Clavinodum (= Arundinaria)
- Dendrocalamopsis (= Bambusa)
- Neosasamorpha (= Sasa)
- Neobambus (= Sinobambusa)
- Neohouzeaua (=Schizostachyum)
- Neosinacalamus (= Dendrocalamus)
- Oreocalamus (= Chimonbambusa)
- Omeiocalamus (= Arundinaria)
- Pleioblastus (= Arundiria)
- Dendrochloa (= Schizostachyum)
- Depanostachyum (= Sinarundinaria)
- Fargesia (= Thamnocalamus)
- Ferrosalamus (= Indocalamus)
- Gelidocalamus (= Inducalamus)
- Houzeaubambus (=Dendrocalamus)
- Klemachloa (=Dendrocalamus)
- Leleba (= Bambusa)
- Leptocanna (= Schizostachyum)
- Lingnania (= Bambusa)
- Qiongzhuea (= Chimonobambusa)
- Sasaella (= Sasa X Arundinaria)
- Sasamorpha (= Sasa)
- Sinocalamus (= Dendrocalamus)
- Yushania (= Sinarundinaria)
Plants excluded from the Canada/United States Greenhouse Certification Program for export to the United States
C. Plants whose propagative origin is other than Canada and the United States:
- Abelmoschus spp.
- Abies spp.
- Acacia spp.
- Acer spp.
- Achras spp.
- Actinidia spp.
- Aesculus spp.
- Althaea spp.
- Anacardium spp.
- Annona spp.
- Arachis spp.
- Artocarpus spp.
- Averrhoa spp.
- Blighia sapida
- Bouea spp.
- Calocarpum spp.
- Carica spp.
- Carissa spp.
- Carya spp.
- Cedrus spp.
- Ceratonia spp.
- Chrysanthemum spp.
- Chrysobalanus spp.
- Chrysophyllum spp.
- Cocoloba spp.
- Coffea spp.
- Corylus spp.
- Crataegus spp.
- Crocosmia spp.
- Datura spp.
- Dendranthema spp.
- Dianthus spp.
- Dimocarpus spp.
- Diospyros spp.
- Durio spp.
- Eriobotrya spp.
- Eucalyptus spp.
- Eugenia spp.
- Euonymus spp.
- Euphoria spp.
- Fabaceae- herbaceous spp.
- Feijoa spp.
- Ficus carica
- Fragaria spp.
- Fraxinus spp.
- Garcinia spp.
- Gladiolus spp.
- Hibiscus spp.
- Hydrangea spp.
- Jasminum spp.
- Juglans spp.
- Juniperus spp.
- Lansium spp.
- Ligustrum spp.
- Litchi spp.
- Macadamia spp.
- Malphigia spp.
- Mammea spp.
- Mangifera spp.
- Manihot spp.
- Manilkara spp.
- Melicoccus spp.
- Morus spp.
- Nephelium spp.
- Olea spp.
- Passiflora spp.
- Persea spp.
- Philadelphus spp.
- Phyllanthus spp.
- Picea spp.
- Pistacea vera
- Poaceae - All genera
- Populus spp.
- Pouteria spp.
- Pseudotsuga spp.
- Psidium spp.
- Punica spp.
- Pyronia spp.
- Quercus spp.
- Rhodomyrtus spp.
- Rosa spp.
- Salix spp.
- Solanum spp.
- Sorbus spp.
- Spondias spp.
- Syringa spp.
- Syzygium spp.
- Ulmus spp.
- Vaccinium spp.
- Watsonia spp.
- Ziziphus spp.
Appendix 2: Application for Export Designation in the Greenhouse Certification Program
Name of Facility:
The Applicant is a: Producer: Broker:
Total Area of Production Facility:
Pest Control Manager:
Conditions for Exporting Greenhouse Plants to the United States Under the Canadian Greenhouse Certification Program:
- Export shipments must consist of eligible greenhouse plants, as stipulated in Section 2 of Canadian Food Inspection Agency (CFIA) directive D-96-12.
- Exported plants must be propagated and produced in a facility approved by CFIA for export under the Greenhouse Certification Program and as outlined in CFIA directive D-96-12. If the plants intended for export are not propagated and produced in an approved facility, individual product inspections must be carried out by a CFIA inspector to qualify such plants for export.
- The approved facility must have a documented pest management program. Components of the program must include: inspection of incoming plant material, mechanisms for pest detection during production and inspection of export products by competent staff members.
- Records of plants shipped under the Greenhouse Certification Program must be maintained at the approved facility for at least one year after shipment. Records must include the identification numbers of the facility that propagated and produced the plants or an Inspector's Report (CFIA/ACIA 1337) or an CFIA stamped invoice from the source. Approved facilities exporting plants from other approved sources must maintain a list of all suppliers providing plants and products for export.
- Appropriate measures must be taken to ensure that the plants to be exported are packaged and stored in a manner to preclude contamination by quarantine pests and remain practically free of other injurious pests.
- Export certification labels as authorized by CFIA must be affixed to a commercial invoice or to a sheet of paper (label document) accompanying each shipment of plants. Consolidated shipments must be accompanied by a label affixed to the commercial invoice or label document containing sufficient reference information to indicate the other invoices contained within the shipment.
- CFIA must be notified immediately of any change in the Pest Control Manager and of any pest finds of significance (i.e. when a typical or uncommon pest damage or symptoms are observed, when a new pest has been introduced into an area of production, or when quarantine pests are suspected).
Dated , 20 at , Province of
Name of Applicant
I, , the owner/person in possession, care, or control of the above named facility have read and understood all the conditions and obligations stated herein by which I may export specific genera of greenhouse plants, in accordance with the Greenhouse Certification Program.
Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Department of Canadian Food Inspection Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements.
Dated , 20 at , Province of
Name of Applicant
Pest Management Plan Approved by:
Inspector, Canadian Food Inspection Agency
Quality Evaluation Completed and Facility Recommended for Participation by:
Inspector, Canadian Food Inspection Agency
Approved for Participation in the Canadian Greenhouse Certification Program:
Inspector, Canadian Food Inspection Agency
Appendix 3: Export Certification Label and Interfacility Stamp Examples
Appendix 4: Application Form to Order Export Certification Labels and the Interfacility Stamp / Formulaire de commande pour étiquettes de certification d'exportation et l'estampille inter-installation
Appendix 5: CFIA Inspection - Requirements for the Inspection of Approved Facilities
I. Scope and Outline of Requirements
This procedure outlines the inspection requirements and instructions to inspection staff of the Plant Protection Program of the Canadian Food Inspection Agency (CFIA) for the planning, implementation and follow-up of inspections of approved facilities approved in the Canadian Greenhouse Certification Program (CGCP) It also defines those responsible for inspections and the specific processes in conducting inspections. This procedure may only be used for the inspection of approved facilities or those in the process of becoming approved in the CGCP.
II. Inspection Objectives and Responsibilities
1.0 Inspection Objectives
In order to ensure that the requirements specified in the CGCP are adhered to by approved facilities, the objectives of the inspection are:
- to evaluate the degree to which approved facilities in the CGCP or those in the process of becoming approved in the CGCP comply with the specified requirements
- to identify problem areas in program design and to facilitate the continuous improvement of the CGCP (including identifying future training needs of CFIA staff and program participants)
2.0 Specific Goals of the Inspection
To achieve the above objectives, the inspections will determine:
- if staff and management of the approved facility possess adequate knowledge (including the application and interpretation) of the program
- the ability of the staff and management of the approved facility to implement and maintain a pest management plan (including adequate inspection of plant material entering the facility, plant material in production and those being exported) and pest control practices that ensure that the facility maintains freedom from quarantine pests and substantial freedom from all other pests
- the ability of the approved facility to maintain records attesting to the origin of plant material being exported, inspection processes, pest control and monitoring activities and documentation related to the export of certified plants (including management and control of export certification labels)
3.0 Roles and Responsibilities of the Person(s) Conducting an Inspection
Within the Region, the program officer is approved by CFIA to be responsible for the implementation and delivery of the inspection of approved facilities. As such, the program officer acting as the lead will select a team in consultation with field staff supervisors to conduct inspections. The lead officer will be responsible for maintaining records, attesting to the inspection of approved facilities and will ensure that inspections are conducted in accordance with the program standards. These shall include the maintenance of a listing of all facilities approved by the Region, the status of those facilities, the frequency of inspection at each facility, and any other information deemed relevant. The program officer is responsible for ensuring that facilities are aware of non-conformities, the corrective actions necessary to return to compliance and the status of the facility.
Records of inspections will contain information including: the date of the inspection, name(s) of the inspector(s), name and address of the facility inspected, areas inspected or monitored, results of the inspection, dates of future inspections and any other remarks. Templates of inspection reports are provided in Appendix 6 - Classification of Non-Conformance and Appendix 8 - Surveillance Inspection Report
To ensure that the objectives of the inspection are adequately met, the lead officer must possess a minimum of 5 years experience in the delivery of Plant Protection programs and have a thorough understanding of the concepts of inspecting approved facilities obtained through certification in a CFIA approved lead auditor course.
1.0 Inspection Frequency
The overall performance of the approved facility is to be rated by the inspection team following each inspection conducted. This rating will be used to determine the future inspection frequencies as indicated in Appendix 6 - Classification of Non-Conformance and Appendix 9 - Calculation of Inspection Frequency Non-conformance Flow Chart).
1.1 Quality Evaluation
A quality evaluation shall be conducted once a producer or broker has completed the Application for Export Designation in the Greenhouse Certification Program (Appendix 2), and a copy of the pest management plan has been approved by CFIA. Using the Checklist for Documentation Review and Evaluation Inspection (Appendix 7) CFIA should evaluate the ability of the facility to meet the prescribed standards within normal facility operations, including the operation of the pest management plan. This inspection should review the efficacy of the pest management plan, the consistency of procedures within the facility in complying with the pest management plan and the requirements specified in the program for records retention, and quality of plant material produced.
1.2 Subsequent Inspection Frequency
The frequency of inspections is determined by the ability of the facility to comply with the program requirements. Inability of the facility to comply will result in a change in the frequency of inspections or in suspension or removal of the facility from the program. Appendix 9 - Calculation of Inspection Frequency - Non-conformance Flow Chart shall be used to determine the subsequent frequency of a facility following completion of an inspection.
- Approved Status A: in the first three months of the first year of designation and following the successful completion of the quality evaluation, CFIA will conduct one surveillance inspection per month while the facility is in production (either receiving or producing plant material intended for export).
- Approved Status B: provided that the approved facility maintains good compliance, the frequency of surveillance inspections will be reduced to one inspection every six weeks for the subsequent nine months of production.
On or around the anniversary of the date of designation, a systems inspection will be performed preferably with the PCM. This inspection will be performed annually regardless of the frequency of surveillance inspections.
- Standard Status: for approved facilities in good compliance, the frequency of inspections will be reduced to one inspection every three months while the facility is in production.
- Modified Status: normally, an approved facility placed at this status level has not met the requirements to achieve Standard Status or has not maintained Standard Status. Any number of systems inspections and/or surveillance inspections may be required to verify compliance with the standards of this program.
An approved facility may remain at Modified Status for a maximum period of one year. If the facility has not achieved Standard Status by the end of this period, the facility will receive written notice of suspension from the Canadian Greenhouse Certification Program from a CFIA program officer. The approved facility may re-apply for participation in the program after three months have elapsed and the pest management plan and records retention program has been modified to ensure future compliance
2.0 Planning Systems and Surveillance Inspections
Prior to an inspection, the lead officer is responsible for the development of a provisional inspection plan, outlining specific focus areas for the inspection. These areas will take into account previous inspections, and performance between inspections. The lead officer ensures that the focus of the inspection addresses any perceived weaknesses in the pest management plan, records retention processes, plant pest problems or other areas of the export system.
3.0 Performing Systems and Surveillance Inspections
3.1 The Opening Meeting
When undertaking systems inspections, the inspector should arrange for an opening meeting of the inspection staff with the applicant, the PCM and any other interested staff of the approved facility, to discuss among other items: inspection criteria, availability of staff to assist in the inspection, method of performing the inspection, method of handling non-conformities found during the inspection, time and place of the closing meeting and the distribution of an inspection report.
In most cases, an opening meeting is not necessary when conducting a surveillance inspection.
3.2 The Inspection
Both systems and surveillance inspections may be conducted by means of inspection of plant material, monitoring equipment, sampling techniques, interviews, observations of activities, examination of documents and records, and/or other activities as deemed necessary by the inspector(s), respecting the rules, regulations and customs of the organisation where possible.
For a systems inspection, the inspector(s) shall obtain objective evidence sufficient to:
- assess the adequacy and effectiveness of the facility's processes in meeting the standards
- determine whether required documentation is sufficient, current, and readily available to staff
- determine that work is being performed in accordance with the specified requirements, including the performance of the PCM in identifying pest problems and implementing prompt and effective solutions
A checklist of non-conformance is found in Appendix 6 of this document.
For a surveillance inspection, the inspector(s) shall obtain objective evidence sufficient to:
- verify that pest management practices within the approved facility permit plant material to be exported free of all quarantine pests and substantially free of all other pests
- that plant material exported has complied with the eligibility requirements of the United States
- that the facility is consistently maintaining records on the origin of plant material being exported, and pest management activities
- that approved facility employees are consistently undertaking the activities specified in the pest management plan
- that facility employees understand the requirements of the Canadian Greenhouse Certification Program
Documentation of findings shall be recorded on Surveillance Inspection Report - Appendix 8, and all records of non-conformities shall be recorded on the Classification of Non-conformance Form (Appendix 6).
The inspector(s) shall review and evaluate all non-conformities recorded to assess the current status of the approved facility.
Critical non-conformities must be reported to the applicant and the PCM immediately. These will result in suspension of the approved facility.
3.3 The Closing Meeting
The inspector(s) shall meet with management of the approved facility and the PCM upon completion of the inspection to review findings, discuss any non-conformities, and decide upon an action plan for correction, if required.
The lead officer shall inform the facility in writing of any change in frequency of inspection or if subsequent visits are required.
4.0 The Inspection Report
4.1 Quality Evaluation Report
A copy of the results of the quality evaluation as identified on the form Checklist for Documentation Review and Evaluation Inspection (Appendix 7) should be completed and provided to the Pest Control Manager at the completion of the audit. A copy of the signed Application indicating approval of the facility for participation in the program should be forwarded to the facility within five working days.
4.2 Systems Inspection Report
The lead officer shall prepare an Inspection Report within 20 working days. The report shall contain the following:
- Inspection scope & objective;
- Inspection details: areas inspected, personnel responsible for program delivery, inspector(s) and dates and places of inspection;
- Reference documents used;
- Inspection findings: reference to or inclusion of the Classification of Non-conformance Report (Appendix 6) and any other additional details;
- Extent of compliance with the document standards;
- Effectiveness of the pest management plan;
- Inspection report distribution.
It may also include comments and/or recommendations for improvement.
The lead officer shall distribute a final copy of the Inspection Report for a quality systems inspection within 20 working days after the completion of the inspection to:
- identified managerial staff of the approved facility
4.3 Surveillance Inspection Report
The inspector will provide a copy of the Surveillance Inspection Report (Appendix 8) to the PCM and the lead officer.
IV. Types of Non-Conformities
Appendix 6 describes in detail the how to classify non-conformances.
- Critical Non-conformance: inspection findings that reveal that the integrity of this program is in jeopardy. Certification labels can not be used because this non-conformance will damage the integrity of the Certification label, and will directly affect export markets. The approved facility is suspended from this program and all un-used labels and interfacility stamps must be submitted to CFIA until remedial action has been taken to the satisfaction of CFIA.
- Major Non-conformance: inspection findings that reveal one isolated incident of non-conformance having no direct impact on the integrity of the product provided that remedial action can be taken within a period defined by the lead officer. Corrective action must be carried out within the time frame specified by an inspector which shall not exceed a maximum of 2 weeks. Should the facility fail to complete corrective actions in the specified time period, participation of the facility will be suspended.
If more than two major non-conformities are detected during an inspection, the classification is changed to Critical Non-conformance.
- Minor Non-conformance: inspection findings that reveal a non-conformance incident(s) which does not immediately and/or significantly affect integrity of the program or product, but leads to a major non-conformance if more than 3 minor incidents of any deficiency occur in any one inspection. Corrective actions must be undertaken by the producer or broker by no later than the next inspection, or within a time frame agreed to by the lead officer
Any non-conformance must be accompanied by an action plan. Failure to follow the action plan may result in the cancellation of the facility's participation in the program
Appendix 6: Classification of Non-conformance
Note: the section of the standard to which the non-conformance is related has been referenced in parentheses.
Critical non-conformance: inspection findings that reveal that the integrity of this program is in jeopardy. Certification labels can not be used because this non-conformance will damage the integrity of the Certification label, and will directly affect export markets. The approved facility will be suspended from this program and all un-used labels must be submitted to CFIA until remedial action has been taken to the satisfaction of CFIA.
|Check||Corrective Action to be Undertaken by the Approved Facility||Date by Which Corrective Action is to be Completed||Lead Officer's Signature indicating Corrective Action has been Completed|
|Approved facility exported a plant species listed in Appendix 1.|
|Approved facility exported a plant species of origin other than Canada or the United States (export of plants imported in sterile growing media).|
|Approved facility exported a plant infested with a quarantine pest.|
|Facility failed to notify CFIA of pest finds of significance (when a typical or uncommon pest damage or symptoms are observed, when a new pest has been introduced into an area of production, or when quarantine pests are suspected).|
|Facility failed to control a quarantine pest.|
|Facility provided certification labels or stamps to a person not authorized or employed by the facility.|
|Plants shipped by the facility were not produced in an approved facility or did not receive an inspection by CFIA.|
|Approved facility fails to make reports or records available to CFIA or the USDA.|
Major Non-conformance: inspection findings that reveal one isolated incident of non-conformance having no direct impact on the integrity of the product provided that remedial action can be taken within the time frame specified by an inspector which shall not exceed a maximum of 2 weeks. Should the facility fail to complete corrective actions in the specified time period, participation of the facility will be suspended.
If more than two major non-conformities are detected during an inspection, the classification is changed to a Critical Non-conformance.
|Check||Corrective Action to be Undertaken by the Approved Facility||Date by Which Corrective Action is to be Completed||Lead Officer's Signature indicating Corrective Action has been Completed|
|Plants under production in the approved facility or those exported are infested with non-quarantine injurious pests.|
|Approved facility is operating without a Pest Control Manager.|
|Pest Control Manager is incapable of demonstrating the general requirements of D-96-12.|
|Approved facility fails to control pests.|
|Approved facility fails to carry out pest management activities specified in pest management plan.|
|Approved facility fails to inspect or fails to record inspections of plants readied for export.|
|Certification labels not affixed in accordance with the requirements of D-96-12 (consolidated shipments not referenced to a single commercial or customs export invoice).|
|Approved facility fails to maintain a record of Certification labels used for export shipments.|
|Approved facility fails to identify all plants being exported.|
|Approved facility fails to maintain a record of all plants exported under the certification program.|
|Approved facility fails to maintain copies of CFIA inspection reports
(CFIA stamped invoices) material from non approved facilities shipped under a certification label.
|Approved facility is incapable of demonstrating an ability to trace material to source or to end destination.|
Minor Non-Conformance: inspection findings that reveal a non-conformance incident(s) which does not immediately and/or significantly affect integrity of the program or product, but leads to a major non-conformance if more than 3 minor incidents of any deficiency occur in any one inspection. Corrective actions must be undertaken by the producer or broker by no later than the next inspection, or within a time frame agreed to by the lead officer.
|Check||Corrective Action to be Undertaken by the Approved Facility||Date by Which Corrective Action is to be Completed||Lead Officer's Signature indicating Corrective Action has been Completed|
|Approved facility fails to have in its employ sufficient staff to ensure that the program specifications are being consistently maintained.|
|Staff members of the facility performing tasks related to pest inspection or control, records retention related to the program, or export certification duties are not aware of the Phytosanitary standard.|
|Reports of inspections or pest control does not contain sufficient information as required in D-96-12 (date of inspection or pest control, persons conducting the activity, the plants inspected or treated, the pest found or treated, and the results of treatment).|
|Approved facility fails to maintain a record (inter-facility stamp on invoices) of material moving from other approved facilities.|
|Approved facility fails to maintain up-to-date list of suppliers providing plants and products for export.|
Appendix 7: Checklist for Documentation Review and Evaluation Inspection
|OK||Non Conforming||Corrective Actions|
|1.||Application has been completed and signed by principle. (Section 2.2)|
|2.||Pest Control Manager has been designated.|
|3.||Pest Control Manager has demonstrated a competent understanding of the requirements of the Program including:||n/a||n/a||n/a|
|3a.||Pest Control Manager is aware of the quarantine pests of the United States|
|3b.||Pest Control Manager is aware of the specifications regarding the movement of restricted plants to the United States. (Appendix 1)|
|3c.||Pest Control Manager is aware of the inspection and record requirements for pest monitoring.|
|3d.||Pest Control Manager is aware of who to contact regarding the detection of a pest that is uncommon or of quarantine significance.|
|4.||Facility has provided or can make available a list of principle plant commodities to be exported.|
|5.||Facility has provided or can make available a list of suppliers providing plant products for resale.|
|6.||Facility has provided or can make available a list of suppliers providing propagative stock.|
|7.||Pest Management Program has been documented indicating the following:||n/a||n/a||n/a|
|7a.||Inspection and procedure for recording the inspection of incoming propagative stock.|
|7b.||Inspection and procedure for recording the inspection of export plant materials.|
|7c.||Procedure for routine monitoring and recording of inspections of propagation areas.|
|7d.||Procedure for treating for routine pests found in the facility. Process for documenting treatments.|
|8.||Export invoices indicate all common names or scientific nomenclature of all plant material exported.|
|9.||Facility has indicated a procedure for maintaining CFIA inspection reports for plant material sourced for direct resale.|
|10.||Facility has specified a process for documenting plant material exported and certification labels used.|
|11.||Facility has indicated a process for retaining all program records for a period of one year and a mechanism for accessing pertinent records for inspection.|
|12.||Quarantine or injurious pests were not detected during evaluation visit.|
Appendix 8: Surveillance Inspection Report
Name and Address of Facility:
Total No. of Production Sites:
Total No. of Ranges:
Pest Control Manager:
Total Ha. in Production:
Total Ha. Inspected:
Import Inspection of Incoming
Import Inspection of Incoming
Inspection of Pesticide Record:
|Crops Inspected||Date of Export||Pests Detected||Treatment Ordered (check if ordered)||Date Corrective Action Complete:||Pest I.d. No.|
|Pests on Sticky Boards||Pests in Pheromone Traps||Pests in Feeding Traps||Plant Spacing Inadequate||Screens Not in Place||Weeds||Pest Infestation on Imports|
|Indicate if not in compliance with Pest Management Plan|
|Date corrective action is to be completed|
Start Serial No.:
Finish Serial No.:
Total Number Used:
Label Serial Numbers
Plant Material Exported:
Period Start Date:
Period End Date:
All material exported is eligible? Yes No
Other Remarks (including knowledge of employees regarding the program, consistency in applying pest management procedures, and any information on the use of
Approximate Date of Next Inspection:
Facility Staus: Suspended: Active:
Date Labels Returned to CFIA:
The grower acknowledges that he has received a copy of this report and if necessary a copy of the classification of non-conformance report. He has been made aware of any requirements to treat/control pests or to undertake any corrective actions identified by the inspector.
Appendix 9: Calculation of Inspection Frequency Non-conformance Flow Chart
- Date modified: