D-07-05: Phytosanitary requirements to prevent the introduction and spread of the hemlock woolly adelgid (Adelges tsugae Annand) from the United States and within Canada

EFFECTIVE DATE: April 15, 2009
(2nd Revision)

Subject

This directive describes the import and domestic movement requirements for all hemlock (Tsuga spp.), Yeddo spruce (Picea jezoensis), and Tiger-tail spruce (Picea polita) plants for planting, plant parts, and wood products with bark from areas of Canada and the United States (U.S.) infested with the hemlock woolly adelgid (HWA), Adelges tsugae Annand, to prevent its introduction into non-infested areas of Canada.

Note: The articles described herein may be subject to additional import or movement restrictions. A list of directives pertaining to the importation and domestic movement of plant material to prevent the entry and/or spread of plant pests of quarantine concern, which may be applicable, is provided.

This directive has been revised to allow the composting of hemlock bark sourced from hemlock woolly adelgid regulated areas of Canada or the U.S. for export or domestic movement. The requirements related to this option are specified in Appendix 10.

Table of Contents

Review

This directive will be reviewed every five years unless otherwise needed. The next review date for this directive is scheduled for April 15, 2014. For further information or clarification, please contact the CFIA.

Endorsement

Approved by:

Chief Plant Health Officer

Amendment Record

Amendments to this directive will be dated and distributed as outlined in the distribution below.

Distribution

  1. Directive mail list (Regions, PHRA, USDA)
  2. Provincial Government, Industry (via Regions)
  3. National Industry Organizations (determined by Author)
  4. Internet

Introduction

The hemlock woolly adelgid (HWA), Adelges tsugae Annand, an insect of Asian origin, is a serious pest of susceptible species of hemlock (Tsuga spp.). HWA was first reported from western North America (British Columbia) in 1919 and the eastern U.S. (Virginia) in 1951. In addition to British Columbia, HWA is also found in many areas of the Pacific Northwest of the U.S.. In British Columbia, damage from HWA to Western hemlock, T. heterophylla (Raf.) Sarg., and Mountain hemlock, T. mertensiana (Bong.), both native species, is usually minor and it is believed that these species have some resistance to HWA. Recent research suggests that the eastern and western North American populations of HWA are genetically distinct.

Since its introduction into the eastern U.S., HWA has steadily spread and is now reported from twenty-one states. Four states (Maine, Michigan, New Hampshire and Vermont) have quarantine programs or directives in place to prevent the introduction and further spread of HWA. HWA is not known to occur in Vermont and Michigan, while its distribution is very limited in Maine and New Hampshire. Large areas of hemlock throughout the eastern U.S. have been killed or severely damaged by this pest. The resulting damage to hemlock trees has had serious environmental consequences, including habitat loss and degradation of watersheds. Natural dispersal of HWA typically occurs slowly via wind, birds, deer and other forest dwelling animals. The risk of long distance dispersal primarily comes from the movement of infested nursery stock. In addition, the movement of logs and other unprocessed forest products also present a risk of facilitating the spread of HWA.

Eastern hemlock (Tsuga canadensis (L.) Carr.) is extremely susceptible to damage from HWA and sustains injury when planted in HWA infested areas, particularly in areas without sustained cold winter temperatures (i.e. below -30°C). Significant winter mortality has been shown to occur for HWA at temperatures below -30°C. However, since complete mortality does not occur, HWA has the potential to continue to expand its range north into areas with colder winters. Tsuga canadensis is the only native species of hemlock that is considered to be threatened by HWA. It occurs naturally in Canada from Ontario to the Maritime provinces where it is a significant component of eastern hardwood and mixed forests. In addition, it represents a significant proportion of the remaining old growth forest in these forest types. Because of its attractive appearance and tolerance to shade, hemlock and its many cultivars are commonly planted as ornamental trees throughout eastern North America.

The ecological role of hemlock as a late succession tree species is significant. Its reduction in eastern Canadian forests would have an immediate and profound effect on terrestrial and aquatic habitats by disturbing biotic communities through changes to energy inputs, micro-climate, and the physical environment. Although the economic value of hemlock wood to the Canadian forest industry is secondary, a number of mills throughout eastern Canada process its wood for pulp or for use in construction.

Because HWA has also been documented to complete development on two Asian species of spruce occasionally planted as ornamentals in North America, both the Yeddo and Tiger-tail spruce (Picea jezoensis and Picea polita) will be subject to the same restrictions as Tsuga species.

Scope

This directive is intended for use by importers, nursery stock producers, the forest industry, the Canada Border Services Agency, the Canadian Food Inspection Agency (CFIA), other government departments and the public.

References

CFIA - D-01-12, Phytosanitary Requirements for the Importation and Domestic Movement of Firewood.

CFIA - Plant Pest Information Adelges tsugae (Annand)

Glossary of Phytosanitary Terms. ISPM No. 5, FAO, Rome (updated annually).

Guidelines for the Notification of Non-compliance and Emergency Action, ISPM No. 13, FAO, Rome, 2001.

Definitions, Abbreviations and Acronyms

Definitions for terms used in the present document can be found in the Plant Health Glossary of Terms.

1.0 General Requirements

1.1 Legislative Authority

Canadian Food Inspection Agency Fees Notice, Canada Gazette: Part I (as amended from time to time)
The Plant Protection Act, S.C. 1990, c. 22
The Plant Protection Regulations, SOR/95-212
Agriculture and Agri-Food Administrative Monetary Penalties Act (1995, c. 40)
Agriculture and Agri-Food Administrative Monetary Penalties Regulations (SOR/2000-187)

1.2 Fees

The CFIA is charging fees in accordance with the Canadian Food Inspection Agency Fees Notice. For information regarding fees associated with imported product, please contact the Import Service Centre (ISC). Anyone requiring other information regarding fees may contact any local CFIA office or visit our Fees Notice Web Site.

1.3 Regulated Pests

All life stages of the hemlock woolly adelgid, Adelges tsugae Annand.

1.4 Regulated Commodities

Propagative and non-propagative commodities of Tsuga spp. (hemlock), Picea jezoensis (Yeddo spruce), and Picea polita (Tiger-tail spruce) as follows:

Propagative Material: Plants for planting.
Non-propagative Material: Christmas trees, decorative wreaths, foliage and branches, forest products with bark attached such as logs, bark chips, wood mulch with bark and firewood.

1.5 Exempt Commodities

The following plant parts and products of the genus Tsuga spp. (hemlock), Picea jezoensis (Yeddo spruce) and Picea polita (Tiger-tail spruce) are exempt:

Seeds, cones, lumber without bark, debarked wood, processed wood material (banisters, flooring, furniture, etc.), railway ties, wood mulch without bark, composted wood mulch with bark (i.e., partially decayed wood mulch with bark resulting from aging and heat generated through a composting process intended for use as a soilless medium for the production of plants in containers), shingles and shakes, wood shavings or wood chips without bark, and wood packaging material.

Debarked wood must have no more than 2% of the surface of all regulated articles in the shipment and no more than 5% of the surface of a single article retaining bark in a shipment.

1.6 Regulated Areas

Regulated Areas are listed in Appendix 1.

2.0 Specific Requirements

The import requirements stipulated in this policy are specific to controlling the entry of the hemlock woolly adelgid ONLY. Additional import requirements may exist for other pests and/or commodities and these may be found by consulting the Plant Protection Policy Directive's page.

A summary of requirements is provided in Appendix 5 (Import requirements) and in Appendix 6 (Domestic requirements).

2.1 Import Requirements

2.1.1 From regulated areas of the U.S. to regulated areas of Canada

Propagative and Non-propagative material, excluding firewood (e.g. Christmas trees, decorative wreaths, foliage and branches, logs with bark, bark chips, wood mulch with bark, etc.)

A Permit to Import and a Phytosanitary Certificate is not required.

However, the shipping document must clearly identify the origin and the destination of the shipment as well as all wood species present in the shipment.

Once imported, should the regulated material be moved outside of the regulated areas within Canada, domestic movement requirements apply as stated in Section 2.2.1 of this Directive.

Firewood

A Permit to Import is required.

A Certificate of Origin (Appendix 2 of the D-01-12) is required. All wood species present in the shipment must be declared on the Certificate of Origin.

2.1.2 From regulated areas of the U.S. to non-regulated areas of Canada

Propagative material

A Permit to Import is required.

A valid Phytosanitary Certificate is required. For all material of Picea genus, the exact species name(s) must be stated. If a regulated host species is listed on the Phytosanitary Certificate, one of the following declarations must appear:

"The material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is not known to occur, based on official surveys"

OR

"The material described herein was produced by an approved grower and is free of Hemlock Woolly Adelgid (Adelges tsugae)".

Non-propagative material, excluding firewood (e.g. Christmas trees, decorative wreaths, foliage and branches, logs with bark, bark chips, wood mulch with bark, etc.)

A Permit to Import is not required, and

A valid Phytosanitary Certificate is required. For all material of Picea genus, the exact species name(s) must be stated. If a regulated host species is listed on the Phytosanitary Certificate, one of the following declarations must appear:

"The material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is not known to occur, based on official surveys".

OR

Heat Treated: Wood products have been treated to attain a minimum core temperature of 56ºC for 30 minutes. The treatment process must be verified by the United States Department of Agriculture (USDA).

OR

The requirement for a Phytosanitary Certificate and additional declaration may be waived for forest products of regulated species going to a facility registered under the HWA Approved Processing Facility Compliance program (please refer to Section 4.0) or to a facility approved to compost hemlock bark as per requirements specified in Appendix 10. In either case, the importer must obtained a Permit to Import pursuant to Section 43 of the Plant Protection Regulations.

Firewood

A Permit to Import is required.

A valid Phytosanitary Certificate is required. For all material of Picea genus, the exact species name(s) must be stated. If a regulated host species is listed on the Phytosanitary Certificate, one of the following declarations must appear:

"The material described herein was produced/harvested in a county where the Hemlock Woolly Adelgid (Adelges tsugae) is not known to occur, based on official surveys".

OR

Heat treated: Wood products have been treated to attain a minimum core temperature of 56ºC for 30 minutes. The treatment process must be verified by the United States Department of Agriculture (USDA).

2.1.3 From non-regulated areas of the U.S. to all areas of Canada

Propagative and Non-propagative material, excluding firewood (e.g. Christmas trees, decorative wreaths, foliage and branches, logs with bark, bark chips, wood mulch with bark, etc.)

A Permit to Import and a Phytosanitary Certificate is not required.

All shipments must be accompanied by shipping documents which specify the state of origin and the destination of the regulated material as well as all wood species present in the shipment.

Firewood

A Permit to Import is required.

A Certificate of Origin (Appendix 2 of the D-01-12) is required. All wood species present in the shipment must be declared on the Certificate of Origin.

2.2 Domestic Movement Requirements

2.2.1 From regulated areas of Canada to non-regulated areas of Canada

Propagative material and non-propagative material such as Christmas trees, wreaths, foliage and branches.

Movement of regulated propagative material, Christmas trees, wreaths, foliage and branches may move to non-regulated areas in Canada if each shipment is accompanied by a Movement Certificate issued by the CFIA. The Movement Certificate will be valid for a maximum of fourteen (14) days from issuance.

A Movement Certificate may be issued if the plant material and the grower meet the following requirements:

  1. The plant material is grown in a pest free area based on official surveys.
    • OR
  2. The plant material in this consignment originates in a nursery registered under the HWA Nursery Program. Refer to Appendix 3 for details of the HWA program.

Other non-propagative material such as logs, firewood, bark chips, wood mulch and forest products with bark attached.

A Movement Certificate is required (for the shipping facility) and must accompany each shipment, and the material must meet one of the following additional conditions:

"The material described herein was produced/harvested in an area where the Hemlock Woolly Adelgid (Adelges tsugae) is not known to occur, based on official surveys".

OR

Heat Treated: Wood products have been treated to attain a minimum core temperature of 56ºC for 30 minutes. The heat treatment process must be provided to the CFIA inspector for his approval.

OR

A Movement Certificate is required (for the shipping facility) and must accompany each shipment, and the receiving facility must be registered in the HWA Approved Processing Facility Compliance Program (please refer to Section 4.0) or must be approved to compost hemlock bark as per requirements specified in Appendix 10.

2.2.2 From non-regulated areas of Canada to all areas of Canada

Propagative and non-propagative material

A Movement Certificate is not required.

2.3 Other Options for the Import or Movement Within Canada of Regulated Commodities

The Manager of the Forestry Bureau of the CFIA may approve the import or movement within Canada of regulated commodities on the evaluation of proposed treatment measures or certification systems, e.g. the U.S. Nursery Certification Program, if they can be proven to mitigate the risk of introducing any life stage of HWA.

Post-entry treatment of non-processed wood, plants for planting and nursery stock is not permitted, unless prescribed in a Permit to Import issued under Section 43 of the Plant Protection Regulations.

The process for approval may involve a Pest Risk Assessment to identify all regulated pest potentially associated with the commodity and the efficacy of proposed treatment or certification options.

If required, the Manager of the Forestry Bureau of the CFIA may approve, on a case by case basis, specific treatments (e.g. phosphine fumigation, chemical impregnation, etc.) conducted by private treatment facilities operating in the U.S. under a system acceptable to the CFIA and monitored and endorsed by the USDA or State Officials.

Importers who wish to use treatments other than those listed in Appendix 9 must contact a local CFIA office in advance of arranging for any importation of regulated material. Approval of such treatments would be granted by the CFIA Forestry Bureau, Ottawa. A list of CFIA offices is maintained on the CFIA web site: www.inspection.gc.ca

3.0 Inspection Requirements

3.1 Shipments of non-propagative material entering under a Section 43 Permit to Import or moving under the Hemlock Woolly Adelgid Nursery Program

All establishments which import regulated materials from regulated areas to non-regulated areas for processing, will be audited twice annually, including an audit during the high risk period (March 1 to June 30). For establishments registered under the Hemlock Woolly Adelgid Nursery Program, CFIA shall audit nurseries once a year during the active stage of HWA (spring) by doing field inspections. During each audit, the inspector may request a review of shipping records, of training and monitoring documents, of pesticide spray records and/or other import documents, and may walk through the receiving facility checking for safeguard measures that prevent the HWA from spreading into the surrounding environment as stipulated in the Specific Conditions of the Application for the Hemlock Woolly Adelgid Approved Processing Facility Program form (Appendix 2) or in the Conditions of the Hemlock Woolly Adelgid Nursery Program (Appendix 3).

The inspector may also select and inspect a representative number of logs at each importing establishment, as per sampling table found in Appendix 4. During inspection of individual logs, the inspector should look for signs of presence of any HWA life stages. If found, samples may be submitted to the Ottawa Laboratory (Fallowfield), Ottawa, Ontario for identification and confirmation.

3.2 Other shipments of propagative and non-propagative material

All shipments of regulated materials imported into Canada are subject to inspection and/or sampling for regulated pests. For information on detecting HWA presence or signs of damage, see the HWA fact sheet on the CFIA Web site.

Inspections are to be carried out according to the sampling intensity as prescribed under Appendix 4.

4.0 HWA Approved Processing Facility Compliance Program

Establishments wishing to be recognized as an Approved Processing Facility by the CFIA must be able to demonstrate to the satisfaction of the CFIA that they have a CFIA-approved Quality system in place that can mitigate the risks of HWA being introduced on regulated wood products sourced from HWA-regulated areas. Facilities must develop and document procedures for receiving, segregating, treating and processing regulated wood products and must demonstrate that they have the ability to maintain the identity of these materials until such time as they are processed. The applicant will be required to produce a Quality Management System Manual documenting the Quality system in place for review and approval by the CFIA. The Quality Management System Manual must directly address the conditions of the agreement (see Appendix 2). It should include information such as description and duration of storage of the regulated material prior to processing, ways of processing to mitigate risk of HWA spreading in surrounding environment and disposal procedures for residual material.

Upon approval of the Quality Management System Manual, the CFIA will conduct an initial systems inspection to verify that procedures outlined in the Quality Management System Manual are implemented to the satisfaction of the CFIA. Subsequent to this, a combination of one yearly systems audit and one annual verification audit (for a total of 2 audits per facility per year) shall be conducted by the CFIA to assure compliance with the terms of the agreement.

The requirements for recognition as an Approved Processing Facility are outlined in Appendix 2 within the Application for the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program.

5.0 Non-compliance

5.1 Product Non-compliance

Shipments not meeting the import or domestic movement requirements of this directive will be refused entry, returned to origin or destroyed at the importer's expense. The importer is responsible for any and all costs relating to treatment, disposal, removal or re-routing, including costs incurred by CFIA to monitor the action taken. Notification of non-compliance to the exporting country may be required as per D-01-06, Canadian phytosanitary policy for the notification of non-compliance and emergency action.

CFIA approved methods of disposal/processing for non-compliant product are outlined in Appendix 7.

5.2 Facility Non-compliance

Inspections which reveal that a receiving facility is no longer meeting the terms of this directive or is no longer respecting the terms of the HWA Approved Processing Facility Compliance Program will result in removal of the facility from the compliance program, and, where applicable, revocation of its Permit to Import or revocation of the Movement Certificate (issued to the shipping facility) towards the non-compliant receiving facility. A CFIA program officer shall notify the approved processing facility in writing of this action.

A receiving facility that has had its registration cancelled may re-apply for a Permit to Import or be eligible to have regulated material enter its facility under specific authorization prescribed by a Movement Certificate once it has undertaken all necessary corrective actions to the satisfaction of the CFIA to prevent a recurrence of the non-compliance(s). The CFIA will conduct a re-evaluation of the facility to determine if the corrective actions implemented are adequate and shall advise the facility of its decision in writing.

6.0 Appendices

Appendix 1: Hemlock Woolly Adelgid Regulated Areas

Regulated Areas

Appendix 2: Application for the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program

The intent of this program is to allow the processing of non-treated regulated material from regulated areas following the importation to a non-regulated area. Processing facilities must comply with specific conditions in order to be registered under this program.

As per Section 4.0 of the CFIA directive D-07-05, processing facilities located within a non-regulated area of Canada must demonstrate that a CFIA-approved management system has been implemented to prevent the spread of HWA before importing non-propagative material (e.g. hemlock logs with bark) for processing (hereafter referred to as regulated material) from HWA regulated areas of the U.S. and Canada. A receiving facility requires a Permit to Import issued pursuant to Section 43 of the Plant Protection Regulations to import and process regulated material sourced in HWA-regulated areas of the U.S.. A shipping facility requires a Movement Certificate issued by the CFIA to move regulated material originating in HWA regulated areas to a non-regulated area of Canada.

A receiving facility located in a non-regulated area must submit an application to a local CFIA office and be approved by the CFIA prior to obtaining regulated material from regulated areas. The application for registration must include a copy of the Quality Management System Manual to be considered for approval. The Quality Management System Manual must directly address the conditions of this agreement. The issuance of a Permit to Import and a Movement Certificate (Domestic Movement within Canada) is contingent upon submission of a signed application by the facility named below, approval of the facility by the CFIA and compliance of the facility with the terms and conditions of this directive.

1. Applicant/ Permit Holder Information:

Name of Importer:

Address:

Telephone:

Facsimile:

E-mail address:

Web site:

Location of receiving facility:

Description of receiving facility (e.g. pulp, veneer, sawmill etc.):

Estimated quantity of logs or other regulated materials per year:

2. Specific Conditions:

  1. The receiving facility must provide evidence that a Quality system is in place at the facility and that it is documented in a Quality Management System Manual.
  2. All regulated material sourced from regulated areas of Canada and/or the continental U.S. must be transported directly to the receiving facility as stated below with no unnecessary stops.
  3. Each shipment of regulated material from a regulated area of the U.S. must be accompanied by shipping documents that clearly identify origin and destination of the shipment as well as all wood species present in the shipment.
  4. All regulated material must be processed or treated at the processing facility as stated below. All regulated material residue including bark and other waste must be disposed of or processed in accordance with one of the options listed in Appendix 7 of D-07-05. Unprocessed regulated material must not be removed from the named site(s) without the prior written permission of the CFIA.
  5. The receiving facility shall grant full access to CFIA Inspectors for the purpose of conducting inspections at any time.
  6. The receiving facility is required to maintain accurate records of imported regulated material, including its origin, and dates of arrival and processing. All relevant records must be kept on file for a minimum of two years.
  7. All regulated material sourced from regulated areas of Canada and/or the continental U.S. must be segregated and easily identified (e.g. with paint, flags, area markers, etc.) from those sourced from non-regulated areas. The identity of the regulated material must be kept on file and must be linked to inventories. The regulated material must be held in a secure area isolated from host tree stands or other non-regulated logs for a minimum of 15 metres.
  8. All shipping records, a list of suppliers, and other documents (e.g. shipping and receiving records including copies of all Movement Certificates, etc.) concerning the regulated material must be maintained on file by the processing facility for two years from the date of receipt and must be provided to a CFIA Inspector upon request.
  9. The approved receiving facility will be audited by the CFIA for compliance to the program at a minimum of two times per year. The CFIA will conduct HWA pest surveillance at the facility and in the surrounding area.
  10. The receiving facility must post information provided by the CFIA identifying the signs and symptoms of HWA infestation and of the pest itself for the purpose of staff education. The facility's Quality Management System Manual, D-07-05 and CFIA HWA Pest Fact Sheets must also be made available to staff. The facility must report any suspected finding of HWA or signs of HWA infestation immediately to the CFIA. Staff members must be provided program training to ensure compliance with and understanding of this program. During the facility visit, the CFIA inspectors will be provided the opportunity to meet the facility staff to assess their understanding of and adherence to the compliance program. The CFIA will provide information on the program and its phytosanitary requirements.
  11. Should the receiving facility be found to be in contravention of the conditions of this program or of the HWA policy, the facility will be removed from the program. The facility's Permit to Import or Movement Certificate will be cancelled by the CFIA. To import regulated material from the U.S. or to obtain material from a Canadian regulated area, the facility would be required to re-submit an application to the CFIA for approval.
  12. The receiving facility must identify the official contact person and an alternate representative on the application. One of the representatives must be able to meet with the CFIA Inspectors and accompany the CFIA Inspectors during regular facility audit inspections.

I, , agree to process regulated articles only as provided for on this Compliance Agreement. I have read and understood all the conditions and obligations stated herein under which I may process regulated material from the regulated areas and agree to comply with those conditions and obligations.

Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employers, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, losses, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to and failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements.

Name of Importer:

Address of Importer:

Importer's Signature of Acceptance:

Name of Receiving Facility:

Address of Facility:

Name and Title of Facility Representative:

Facility Representative's Signature of Acceptance:

Date: at Location:

Facility Representative's Signature of Acceptance (secondary):

Date: at Location:

Facility Quality Management System Manual Approval (to be filled out by a CFIA Inspector/ Officer):

Signature: Date:

Facility Approval (to be filled out by a CFIA Inspector/ Officer):

Signature: Date:

Name of Regional Program Officer:

Signature of Regional Program Officer:

Appendix 3: Application for registration of blocks under the Hemlock Woolly Adelgid Nursery Program

(to be sent to the nearest local office of the CFIA)

Name of Nursery:

Grower's Name:

Address:

Telephone:

Facsimile:

(Y/N) Local map clearly indicating where the area(s) of land are situated is enclosed.
(Y/N) If plants are currently established on the land; genus, species and variety, and a planting plan are enclosed.

Specific conditions:

  1. An individual grower can register all blocks designated for the Hemlock Woolly Adelgid Nursery Program on one registration form. The registration will be submitted to the nearest local office of the CFIA annually by January 15. A copy will be retained in the growers' files.
  2. The grower has a copy of the most current hemlock woolly adelgid directive (D-07-05), and has an understanding of the requirements.
  3. The grower registered must train staff who are working within the designated block(s). The training will include: how to identify hemlock woolly adelgid (See Appendix 8 for web site for identification of hemlock woolly adelgid); how to report suspects to the registered grower; and explanation of the Hemlock Woolly Adelgid Nursery Program which is applied at the nursery. The trainees name and the date, at which the training occurred, shall be recorded and is subject to verification by CFIA.
  4. The plant material in the registered block(s) must be monitored biweekly during the shipping season (March 1st to October 31st). The grower must maintain a pest monitoring record. If Hemlock Woolly Adelgid is detected during monitoring, a pesticide application (see Appendix 9) must be done.
  5. The grower must maintain a pesticide application record of the registered block(s). The pesticide application record will reflect one of the treatment options described in Appendix 9.
  6. The plant material must be treated with a pesticide within 2 days of shipment during the high risk period (March 1 to June 30) and within 7 days of shipment during the low risk period (July 1 to February 28 (or 29)). The pesticide application will reflect one of the treatment options described in Appendix 9.
  7. All shipping records, a list of suppliers, and other documents (e.g. shipping and receiving records including copies of all Movement Certificates, etc.) concerning the regulated material must be maintained on file by the processing facility for two years from the date of receipt and must be provided to a CFIA Inspector upon request.

I, , the person in whose favour this application for registration is being submitted, hereby acknowledge that I have read and understood all of the stated conditions and obligations by which plants cultivated on the land described herein may be certified by the Canadian Food Inspection Agency for domestic movement in accordance with the Plant Health Division Directive D-07-05.

Further, I am and shall be responsible and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions.

Dated at Province of

Applicant's Signature

For CFIA Office Use Only

Date of receipt of Application:

(Y/N) If there are conditions which mitigate against registration as a block, please specify:

(Y/N) Registration approved.

For the Canadian Food Inspection Agency:

Date:

Appendix 4: Inspection Procedures and Sampling

Sampling Table for Inspection
Lot SizeSample Size
500 or less 10%*
501 - 800 75
801 - 1,300 110
1,301 - 3,200 150
3,201 - 8,000 225
8,001 - 22,000 300
22,001 - 110,000 450
110,001 - 555,000 750
555,001 and over 1500

* For lot sizes of 500 or less, the sample size is determined by taking a 10% sample of the total lot.

Appendix 5: Summary of Requirements For Importation of HWA Regulated Commodities From the U.S.

From Regulated Areas of the U.S. to Regulated Areas of Canada (Section 2.1.1)
CommodityPermitPhytosanitary CertificateAdditional Import Requirements Comments
Bark chips and Wood mulch with bark No No Shipping document must clearly identify origin and destination of shipment.  
Christmas trees No No Shipping document must clearly identify origin and destination of shipment.  
Composted Wood mulch with bark No No  N/A See Section 1.5
Debarked wood (e.g. debarked logs) No No  N/A See Section 1.5
Decorative wreaths, branches and foliage No No Shipping document must clearly identify origin and destination of shipment.  
Firewood Yes No Certificate of Origin Refer to D-01-12.
Logs with bark No No Shipping document must clearly identify origin and destination of shipment.  
Lumber  No No N/A See Section 1.5
Plants for planting No No N/A  
Processed wood material (banisters, flooring, furniture, etc.) No No N/A See Section 1.5
Railway ties No No  N/A See Section 1.5
Seeds and cones  No No N/A See Section 1.5
Shingles and shakes  No No N/A See Section 1.5
Wood mulch and wood chips: without bark No  No N/A See Section 1.5
Wood Packaging Material No No N/A See Section 1.5

 

From Regulated Areas of the U.S. to Non-Regulated Areas of Canada (Section 2.1.2)
CommodityPermitPhytosanitary CertificateAdditional Import Requirements Comments
Bark chips and Wood mulch with bark No

OR

Yes

 Yes

OR

No

 Phytosanitary Certificate must attest that the material is either originating from a county where HWA is not know to occur or heat treated to 56/30.

OR

Receiving facility must be registered in the HWA Approved Processing Facility Compliance Program or be approved to compost hemlock bark as per specified requirements.

 See Section 4.0 or Appendix 10
Christmas trees No Yes Phytosanitary Certificate must attest that the material is originating from a county where HWA is not known to occur.  
Composted Wood mulch with bark No No N/A See Section 1.5
Debarked wood (e.g. debarked logs)  No No N/A See Section 1.5
Decorative wreaths, branches and foliage No

OR

Yes

 Yes

OR

No

 Phytosanitary Certificate must attest that the material is either originating from a county where HWA is not know to occur or heat treated to 56/30.

OR

Receiving facility must be registered in the HWA Approved Processing Facility Compliance Program.

 See Section 4.0
Firewood Yes Yes  Phytosanitary Certificate must attest that the material is either originating from a county where HWA is not know to occur or heat treated to 56/30.  
Logs with bark No

OR

Yes

 Yes

OR

No

 Phytosanitary Certificate must attest that the material is either originating from a county where HWA is not know to occur or heat treated to 56/30.

OR

Receiving facility must be registered in the HWA Approved Processing Facility Compliance Program.

 See Section 4.0
Lumber No No N/A See Section 1.5
Plants for planting Yes Yes Phytosanitary Certificate must attest that the material is originating from a county where HWA is not known to occur.  
Processed Wood Products (banisters, flooring, furniture, etc.) No No N/A See Section 1.5
Railway ties No No N/A  See Section 1.5
Seeds and cones No No N/A See Section 1.5
Shingles and shakes No No N/A See Section 1.5
Wood mulch and wood chips: without bark No No N/A See Section 1.5
Wood Packaging Material No No N/A See Section 1.5

 

From Non-Regulated Areas of the U.S. to All Areas of Canada (Section 2.1.3)
CommodityPermitPhytosanitary CertificateAdditional Import Requirements Comments
Bark chips and Wood mulch with bark No No Shipping document must clearly identify origin and destination of shipment.  
Christmas trees No No Shipping document must clearly identify origin and destination of shipment.  
Composted Wood mulch with bark No No  N/A See Section 1.5
Debarked wood (e.g. debarked logs) No No  N/A See Section 1.5
Decorative wreaths, branches and foliage No No Shipping document must clearly identify origin and destination of shipment.  
Firewood Yes No Certificate of Origin Refer to D-01-12.
Logs with bark No No Shipping document must clearly identify origin and destination of shipment.  
Lumber  No No N/A See Section 1.5
Plants for planting No  No N/A  
Processed wood material (banisters, flooring, furniture, etc.) No No N/A See Section 1.5
Railway ties No No  N/A See Section 1.5
Seeds and cones  No No N/A See Section 1.5
Shingles and shakes  No No N/A See Section 1.5
Wood mulch and wood chips: without bark No  No N/A See Section 1.5
Wood Packaging Material No No N/A See Section 1.5

Appendix 6: Summary of Requirements For Domestic Movement of HWA Regulated Commodities

From Regulated Areas of Canada to Non-Regulated Areas of Canada (Section 2.2.1)
CommodityMovement CertificateAdditional Import Requirements Comments
Bark chips and Wood mulch with bark Yes Material must have been grown in a pest free area or have been heat treated to 56/30 or Receiving facility must be registered in the HWA Approved Processing Facility Compliance Program or be approved to compost hemlock bark as per specified requirements. See Section 4.0 or Appendix 10
Christmas trees Yes Material must have been grown in a pest free area or in nursery blocks registered under the HWA Nursery Program See Appendix 3.
Composted Wood mulch with bark No  N/A See Section 1.5
Debarked wood (e.g. debarked logs) No  N/A See Section 1.5
Decorative wreaths, branches and foliage Yes Material must have been grown in a pest free area or in nursery blocks registered under the HWA Nursery Program See Appendix 3.
Firewood Yes Material must have been grown in a pest free area or have been heat treated to 56/30 or Receiving facility must be registered in the HWA Approved Processing Facility Compliance Program. See Section 4.0
Logs with bark Yes Material must have been grown in a pest free area or have been heat treated to 56/30 or Receiving facility must be registered in the HWA Approved Processing Facility Compliance Program. See Section 4.0
Lumber  No N/A See Section 1.5
Plants for planting Yes Material must have been grown in a pest free area or in nursery blocks registered under the HWA Nursery Program See Appendix 3.
Processed wood products (banisters, flooring, furniture, etc.) No N/A See Section 1.5
Railway ties No N/A See Section 1.5
Seeds and cones No N/A See Section 1.5
Shingles and shakes  No N/A See Section 1.5
Wood mulch and wood chips: without bark No N/A See Section 1.5
Wood Packaging Material No N/A See Section 1.5

 

From Non-Regulated Areas of Canada to All areas of Canada (Section 2.2.2)
CommodityMovement CertificateAdditional Import Requirements Comments
All No N/A  

 

Appendix 7: Canadian Food Inspection Agency Approved Disposal/ Processing Methods

The CFIA may permit non-compliant wood, wood products and nursery stock to be disposed of or processed (if applicable) under the issuance of an official CFIA Notice to Dispose. Approved disposal/processing methods are listed below.

  • Incineration complying with municipal by-laws and environmental law.
  • Deep burial to a minimum depth of two meters with immediate soil coverage. The material must be buried at a site where the re-excavation of the material will not occur for two years and where any covenants required are completed to ensure that re-excavation does not occur. The burial site must be approved for burial by a CFIA Inspector before it is used to ensure there is minimal risk of HWA escape and establishment. Provincial or municipal regulations may apply for the disposal of organic matter. Please contact your local municipality and/or your provincial Department of Environment for further information.
  • Chipping to produce wood by-products such as wood chips, wood dust, wood mulch or wood fuel. Raw wood by-products must undergo either a sanitation process (steam, heat or other procedure approved by the CFIA) to render them free of potential regulated pests or be fully contained and used for secondary processes which prevent/ mitigate the spread of HWA in a CFIA approved manner.
  • Secondary processing to produce wood by-products such as paper finish mulch, recycled fibre board or oriented strand board.
  • Other methods may be approved by the CFIA.

Appendix 8: Recognition of Hemlock Woolly Adelgid

Hemlock Woolly Adelgid Pest Fact Sheet

Appendix 9: Requirements for the Treatment of Plants for Control of Hemlock Woolly Adelgid

Requirements for the Treatment of Plants

Appendix 10: Application for Composting Hemlock Bark Sourced from Hemlock Woolly Adelgid Regulated Areas of Canada or the United States for Export or Domestic Movement

Name of Facility:

Address:

Telephone Number:

Facsimile Number:

Contact:

E-mail:

Conditions for processing hemlock bark sourced from hemlock woolly adelgid regulated areas:

  1. All hemlock bark sourced from regulated areas of Canada or the U.S. must be transported directly to the facility as stated above with no unnecessary stops.
  2. All hemlock bark sourced from regulated areas must be segregated from those sourced from non-regulated areas, or all bark will be considered as from regulated areas.
  3. All hemlock bark sourced from regulated areas must be composted according to one of the following procedures:
    • Pile:
      • Construct a bark pile approximately 3-4 metres high by 7-10 metres wide. Once constructed do not add any new mulch to this pile.
      • Insert a temperature probe near the centre of the pile and one at a depth of 1-2 metres on any side of the pile.
      • Let bark pile heat until the temperature reaches 49°C (120°F) and then begin recording daily temperatures for 4 days. Do not turn the bark pile during these 4 days.
      • Remove temperature probes. Remove the top 1 metre of bark and use it as the centre of the next bark pile as it has been shown that the outer portion of bark does not heat to sufficient temperature to kill hemlock woolly adelgid that may be in the bark.
    • Windrow Process:
      • Orient the windrow in a N-S direction to avoid a shady side especially in the winter months in order to maximize the use of sunlight.
      • Insert temperature probes at the centre of the pile and 1 near each end of the pile at a depth of approximately 1 metre.
      • Heating in the pile has to reach 49°C (120°F) before the 4 day period can begin.
      • After 4 days, turn the windrow in such a manner that the surface edges (approx. top 1 metre) are buried under the heated interior bark. Insert a probe into the centre of the pile and after internal temperature has reached 49°C (120°F) allow the pile to heat up for 4 more days.
      • After this period the entire pile can be shipped.
  4. The identity of the hemlock bark sourced from regulated areas and non-regulated areas must be maintained on file and must be linked to inventories.
  5. The processing facility must clean the storage yard, in a manner approved by the CFIA, to remove all bark residue prior to March 1 of each year.
  6. All shipping records, a list of suppliers and other documents pertaining to the regulated material must be maintained on file by the processing facility for a period of at least one year from the date of movement and must be provided to a CFIA inspector upon request.
  7. All importing and processing facilities will be inspected twice a year by the CFIA to conform compliance with the import conditions.

I, the owner/person in possession, care, or control of the above named facility have read and understood all the conditions and obligations stated herein by which I may move hemlock bark to hemlock woolly adelgid non-regulated areas of Canada, in accordance with the Plant Health and Biosecurity Directorate policy Directive, D-07-05, Phytosanitary requirements to prevent the introduction and spread of the hemlock woolly adelgid (Adelges tsugae Annand) from the United States and within Canada.

Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements.

Dated , 20 at , Province of

Applicant's Signature

Approved for processing hemlock bark sourced from hemlock woolly adelgid regulated areas of Canada or the U.S.:


Program Officer, the CFIA


Date