Directive Dir2000-07: Conducting Confined Research Field Trials of Plant with Novel Traits in Canada

This is an updated Directive 2000-07 which include new changes and all previous amendments.

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Table of contents

1. General information
   • 1.1 Introduction
   • 1.2 Scope
   • 1.3 Importation of Plants with Novel Traits
   • 1.4 Environmental safety assessments of PNTs for confined releases
   • 1.5 Risk management
   • 1.6 Generation of data for environmental safety assessments of PNTs for unconfined releases
   • 1.7 Definitions
2. Application process for confined research field trials of PNTs
   • 2.1 How to apply for new confined research field trials of PNTs
   • 2.2 The presence of endangered species at the trial site
   • 2.3 How to apply for renewal of confined research field trials of PNTs
   • 2.4 Where to apply
   • 2.5 When to apply
   • 2.6 Fees
   • 2.7 Information considered confidential
     • 2.7.1 Provincial government notification
     • 2.7.2 Web site summaries of authorized confined research field trials
3. Conditions of authorization of confined research field trials
   • 3.1 General and species-specific terms and conditions for confined research field trials
   • 3.2 Restrictions on the size and number of confined research field trial sites
   • 3.3 Reproductive isolation of confined research field trials
     • 3.3.1 Minimum reproductive isolation distances and destruction zones
     • 3.3.2 Alternative reproductive isolation methods
   • 3.4 Maps and GPS coordinates
     • 3.4.1 Maps
     • 3.4.2 GPS coordinates
   • 3.5 Chemical treatment notice
   • 3.6 Equipment cleaning
   • 3.7 Records and reporting of confined research field trials
   • 3.8 Disposal and storage of plant material from confined research field trials
     • 3.8.1 Disposal and storage of seed and propagable plant material
     • 3.8.2 Disposal of non-harvested plant material
   • 3.9 Post-harvest land use restrictions
   • 3.10 Inspection of confined research field trials
     • 3.10.1 Inspection of the trial sites
     • 3.10.2 Inspection of the records, disposal and storage methods
   • 3.11 Special cases
     • 3.11.1 PNTs used for plant molecular farming
     • 3.11.2 Stacked plant products
     • 3.11.3 Outcrossing studies
     • 3.11.4 Herbicide efficacy studies
     • 3.11.5 Replanting trial sites with PNTs
     • 3.11.6 Disease nurseries
     • 3.11.7 Insect resistance management for PNTs expressing BT endotoxins
4. Other requirements
   • 4.1 Importation of PNT
   • 4.2 Notification of the Animal Feed Division of the Canadian Food Inspection Agency
     • 4.2.1 PNT used for Livestock Feeding Research
     • 4.2.2 Traditional Feed Crop Species intended for end uses other than feed production
   • 4.3 Notification of Health Canada
     • 4.3.1 Notification of the Pest Management Regulatory Agency
     • 4.3.2 Traditional Food Crop Species intended for end uses other than food production

Appendix I Confined research field trial application form (PDF 9 kb)

Appendix II Fee submission for confined field releases (PDF 119 kb)

Appendix III General Terms and Conditions for confined research field trials

Appendix IV Minimum Isolation Distances and Periods of Post-harvest Land Use Restriction of Confined Research Field Trials

Appendix V Minimum Monitoring Frequency for Confined Research Field Trials

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1 General information

The Seeds Act is administered the Plant Health and Biosecurity Directorate of Canadian Food Inspection Agency (CFIA) and provides authority to regulate the quality, testing, inspection and sale of seeds in Canada. The Seeds Regulations, Part V - Release of seeds, defines the regulatory requirements for both confined and unconfined environmental release of plants with novel traits (PNTs) in Canada. The Plant Biosafety Office (PBO), CFIA is responsible for regulating the intentional introduction of PNTs into the environment in Canada.

By definition:
A PNT is a plant into which a trait has been intentionally introduced that is new to plants of the same species cultivated in Canada and has the potential to affect the specific use and safety of the plant with respect to the environment and human health. These traits can be introduces using biotechnology, mutagenesis or conventional breeding techniques and have some potential to impact weediness, gene flow consequences, plant pest potential, non-target organisms, or biodiversity.

PNTs that are not approved for livestock feed, human consumption and unconfined release into the environment, must be released under confinement in order to minimize any risks the PNT may pose on the environment, livestock and human health.

1.1 Introduction

Consistent with the Canadian approach to regulation of novel products, the CFIA recognizes that it is the presence of a novel trait in a plant that potentially poses environmental risk, as opposed to how the trait is introduced.

In Canada, a confined research field trial of PNTs is the release of a PNT in the environment, for research purposes, under terms and conditions of confinement. These terms and conditions of confinement include, but are not limited to, reproductive isolation, site monitoring, and post-harvest land use restrictions and are designed to minimize the exposure of the PNT to the environment.

The confined research field trial program provides developers with the opportunity to:

• Evaluate the performance of PNTs,
• Study the environmental safety of these modified plants,
• Address the criteria and information requirements considered in the environmental safety assessment of PNTs for unconfined releases, or
• Generate data for variety registration purposes.

1.2 Scope

The purpose of this Directive is to provide guidance to applicants meeting the regulatory requirements of Part V of the Seeds Regulations for authorization of confined research field trials of PNTs for research purposes. It also summarizes the information requirements and procedures used by the Plant Biosafety Office (PBO) of the Plant Health and Biosecurity Directorate, CFIA, and where appropriate, other federal and provincial agencies. It considers only field trials of imported or domestically developed PNTs released into the environment under terms and conditions of confinement.

The information presented in this Directive does not preclude additional regulatory requirements from other sections of the CFIA or other government agencies (see Section 4 for further information). If in doubt, please call the PBO to verify if these guidelines apply to your material.

1.3 Importation of Plants with Novel Traits

The importation of any PNT, for any purpose, requires an import permit. Import permits are issued under the authority of the Plant Protection Act and Regulations for the purposes of protecting Canadian agriculture and forestry from pests injurious to plants.

PNTs exempt from this requirement are those that have been previously authorized by the CFIA for unconfined release into the environment. See section 4 for more information concerning application for an import permit.

1.4 Environmental safety assessments of PNTs for confined releases

The components of novelty are different for plants with novel traits, novel feeds, and novel foods, because the risks associated with each are somewhat different. Environmental release of PNTs requires authorization from the PBO, while novel feeds are regulated by Animal Feed Division, CFIA, and novel foods by Health Canada.

The applicant has the responsibility for determining the novelty of the product in question. To ensure compliance with all directives and guidelines, consultation with the PBO and Animal Feed Division of the CFIA, or with the Novel Foods Section, Health Canada is encouraged. The PBO has recently developed guidance on its web site on determining when a new plant is a PNT.

1.5 Risk management

General and species-specific terms and conditions of authorization are imposed by the PBO, on a case by case basis, on confined research field trials in order to keep the plant material confined (see section 3.2). Elements factoring into the risk of a breach in confinement include the species of PNT the new trait, the confinement methods chosen by the proponent and their compliance history. The PBO may refuse to authorize or may restrict the scope of the release of a PNT where the proposed confined release poses an unacceptable risk to the environment and/or animal and/or human health, or there is a reasonable risk of not meeting the confinement conditions.

In addition to the terms and conditions of authorization, each confined research field trial submission is subject to restrictions in the size and number of sites per province and to a maximum cumulative hectarage per province (see section 3.3). Restrictions on the size and number are required to mitigate the exposure of the PNT material on the environment.

1.6 Generation of data for environmental safety assessments of PNTs for unconfined releases

Applicants considering future commercialization of a PNT for eventual release into the environment without confinement are encouraged to include experiments designed to meet the information requirements of Directive Dir94-08 "Assessment Criteria for Determining Environmental Safety of Plants with Novel Traits". Specifically, such experiments could contribute to generating data which can be used to address the five key criteria of environmental safety assessments:

• Altered weediness potential,
• Gene flow consequences,
• Altered plant pest potential,
• Impact on non-target organisms, and
• Other impacts on biodiversity.

Applicants for confined research field trials should keep in mind that the generation of data for a determination of environmental safety under Dir94-08 must be produced using statistically valid experimental designs and protocols (i.e. equivalent to the standards required for inclusion in peer-reviewed research publications). In making an application for the unconfined release of a PNT, proponents will be required to submit details of field trial protocols, including experimental designs and sampling procedures. Trials must be conducted in a manner consistent with the proposed farming practices of the PNT.

1.7 Definitions

Applicant: The applicant must be a permanent resident of Canada or must designate a Canadian Agent who is a permanent resident of Canada. The applicant does not have to be the breeder or owner of the PNT, however, if the applicant is not the breeder/owner, a signed statement is required from the breeder/owner authorizing representation by the applicant or the designated Canadian Agent. All correspondence with respect to the application, including authorization of trials, will be addressed to the applicant, or when appropriate, the Canadian Agent. The applicant/Canadian Agent must accept full responsibility for compliance with all terms and conditions of authorization.

Application: An application is the data package submitted for each modified plant species intended for a confined release and which meets the information requirements of this Directive. More than one submission may be included in a single application.

Confined research field trials: A confined research field trial is the release of a PNT, for research purposes, under terms and conditions of confinement designed to minimize the exposure of the PNT to the environment. These terms and conditions include, but are not limited to, reproductive isolation, site monitoring, and post-harvest land use restrictions.

Construct: An engineered DNA fragment (e.g. plasmid) which contains, but is not limited to, the DNA sequences to be integrated into a target plant's genome.

Field trial: An experimental trial of one submission, grown at one trial site for the purpose of conducting research.

For example:

1. Two different lines of a plant species, such as canola (Brassica napus), one showing tolerance to the herbicide sulfonylurea, resulting from the insertion of the gene coding for an altered acetolactate (ALS) enzyme, and the other showing tolerance to certain insects by the insertion of the d-endotoxin gene from Bacillus thuringiensis, both to be grown in the same field trial site in one year will be considered as two field trials.
2. Two different lines of tobacco, each containing a different genetic construct, both showing tolerance to the herbicide sulfonylurea, both to be tested in a confined research field trial site in one year will be considered as two field trials. A separate assessment will be carried out on each of the two different genetic constructs.
3. Flax modified to be resistant to a specific herbicide as a result of one specific gene insertion, to be tested for agronomic performance in confined research field trials at six locations will be considered as six field trials.
4. The same modified soybean to be tested at the same six general locations over two growing seasons will constitute 12 field trials
5. Perennial crop such as alfalfa, tested at one site over a period of several years, will be counted as one trial for each year it is tested.

Gene flow: The transfer of genetic material through interbreeding between sexually compatible plants.

Guard row: Method of reproductive isolation of an insect-pollinated plant species by means of intentional placing of a population of non-modified plants of the same species around a confined field trial. Guard rows minimize the escape of pollen outside the trial borders by acting as a pollen trap.

Plant molecular farming: The use of plants in agriculture for the production of pharmaceutical or industrial compounds and not intended for general use as food and/or feed.

Plant with novel traits (PNT): Plant into which a trait has been intentionally introduced that is new to plants of the same species cultivated in Canada and has the potential to affect the specific use and safety of the plant with respect to the environment and human health.

Reproductive isolation: Refers to any methods used to minimize the risk of production of progeny between the trial plants in a confined research field trial and any other sexually compatible plants. It also applies to any methods used to limit the spread of the trial plants out of the trial site.

Secure Container: Any means by which seed and any other propagable plant material may be contained for transport and storage such that a spill and/or dissemination cannot occur. The container must be labelled.

Seed: A "seed" as stated in the Seeds Act is defined as follows: Any plant part of any species belonging to the plant kingdom, represented, sold or used to grow a plant (Seeds Act).

Submission: A submission refers to each plant species/genetic modification combination. For example, two lines of the same plant species transformed with different constructs constitute two submissions. Two lines of the same plant species transformed with the same construct will constitute one submission, provided the two lines express the traits encoded by the construct in a similar fashion.

Trait(s): The phenotypic characteristic(s) conferred to the recipient plant by specific genetic changes.

Trial site: Confined area where the trial plants are released into the environment. The trial site is a single, unbroken geographical location. It includes the guard row, if one is being used, but not the isolation distance.

Unconfined release: A release into an environment of a plant with novel trait(s) that is not isolated either reproductively or physically from managed or natural environments, but may be subject to other restrictions.

2 Application process for confined research field trials of PNTs

The information requirements for confined research field trials are described on the confined research field trial application form presented in Appendix 1. The application form must be completed in full to ensure timely evaluation and to minimize requests for further information. It must be provided in one of Canada’s two official languages; French or English. Application form for new confined research field trials and renewals of previously authorized confined research field trials of PNTs are required and must be submitted to the PBO for review in order to receive authorization for planting.

The applicant engaged in a confined research field trial must be a permanent resident of Canada or must designate a Canadian Agent who is a permanent resident of Canada. The applicant/Canadian Agent must accept full responsibility for compliance with all terms and conditions of authorization. Where a confined research field trial must be terminated, the applicant/Canadian Agent is responsible for the cost(s) of disposal of the PNT. Furthermore, the applicant/Canadian Agent is also responsible for the cost(s) of all remedial actions required in the event of an accidental release of the PNT. Applicants or Canadian Agents should not undertake confined research field trials unless they have been explicitly authorized by the PBO.

While the PBO will exchange information with the Plant and Biotechnology Risk Assessment Unit and the Animal Feed Division of CFIA, the Pest Management Regulatory Agency (PMRA) and the Novel Food section of Health Canada, where required, it is the applicant's responsibility to ensure that all requirements of these departments are met directly (see Section 4 for further details). If there is any question as to whether these departments are involved, developers are encouraged to consult with the PBO early in the application process and to be prepared to provide any necessary data at least 90 days before the anticipated planting date, to avoid planting delays.

2.1 How to apply for new confined research field trials of PNTs

The confined research field trial application addresses the information requirements and must be submitted by the applicant to the PBO. The application form is available in Appendix 1. The potential adverse environmental impacts associated with the confined research field testing of the PNT must be identified in the application. The risk assessment of the proposed trial takes into account the information submitted regarding the novel gene product (toxicity and allergenicity), the transformation method, the characteristic of the novel trait, the altered plant characteristics of the PNT, the ecosystem and geographic location of release, the indigenous species present at the trial site and the trial protocol.

The onus is on the applicant/Canadian Agent to ensure that the confined research field trial will not negatively affect the environment, including any other trial or non-PNT crop(s). The PBO requires that each applicant/Canadian Agent (i) determine what plant material, if any, will be in proximity to each trial (including within the isolation distance) before the confined research field trial is planted, and (ii) consider contingency plans in the event of accidental release of material or inadvertent breakdown in reproductive isolation. These contingency plans must include immediate notification of regulatory authorities and commodity handlers, and provide for monitoring, tracking, recall and destruction of accidentally-released plant material from the environment and/or food or feed supply chains.

2.2 The presence of endangered species at the trial site

It is important to know if there are any endangered species at or near the trial site which could potentially be affected by the confined research field trial. To obtain information on endangered species contact:

Canadian Wildlife Service
COSEWIC Secretariat (Committee on the Status of Endangered Wildlife in Canada)
351 St-Joseph Boulevard
Hull, Québec, K1A 0H3

2.3 How to apply for renewal of confined research field trials of PNTs

The PBO must be notified in writing of an applicant's intent to renew a previously authorized confined research field trials, each year following the initial approval of the field trial. Application form for renewals of previously authorized confined research field trials of PNTs are required and must be submitted to the PBO for review and must be provided in one of the two official languages of Canada; French or English. The application form is presented in Appendix 1.

The terms and conditions of authorization required in previous years still apply, however, the CFIA reserves the right to modify, add, or remove any condition of authorization upon renewal and any changes will be communicated to provincial and other federal authorities.

Renewals of authorization for confined research field trials, including ongoing trials of perennial PNTs, may be granted for trials that are identical (i.e. same species, construct and location) to those approved in previous years. Gene constructs, genetic modifications, plant material, and the trial sites (including size and location) must be identical. Trial purposes and experimental protocols must be similar to those reviewed and authorized in previous years.

For perennial crops or trees, the years following the initial approval of the field trial shall be considered to be renewals and applications should be submitted to the PBO in a similar timeframe as regular CRFT applications would be submitted.

It is the responsibility of the applicant to ensure that all requirements of any other regulatory sections are met directly for the renewal of application (see Section 4 for further information).

2.4 Where to apply

Applications for new and renewed confined research field trials of PNTs should be mailed to:

Canadian Food Inspection Agency
Plant Health and Biosecurity Directorate
Plant Biosafety Office
Confined Research Field Trial Program
59 Camelot Drive
Ottawa, Ontario, K1A 0Y9

2.5 When to apply

Applications for field trials should be received by the PBO at least 30 days before the expected planting date in order to receive authorization on time for planting. Incomplete applications may require additional processing time due to further information requests. Applications are processed on a first-come, first-served basis. Failure to submit all the required information may make it impossible to receive authorization on time for planting.

However, applications for confined research field trials of PNTs not intended for general food or feed use (for instance plant molecular farming) using crop species traditionally used for food or feed require additional time for assessment of potential risks to food and feed supplies by Health Canada or the Animal Feed Division of CFIA. Please consult section 3.11.1 for further detail. Note that Health Canada and the Animal Feed Division of CFIA require 60 days for this assessment. Where submitted data is incomplete, additional data will be requested and a new 60 day assessment period will commence once the additional data is received. Applicants are encouraged to consult with the PBO as early as possible to avoid planting delays.

Please consult section 4 of this document for other regulatory requirements.

2.6 Fees

Please see Appendix 2 for a schedule of fees for the review and authorization of confined research field trials of PNTs. For a new application, the applicable fee shall be calculated based on the number of submissions (genetic constructs) included in the application and the number of trial sites.

The submission fee ($400 per submission) must be included with the application. The review and processing of an application will only commence once the PBO receives the payments. Once review of an application has been initiated, the submission fee will not be refunded.

Authorization will not be issued until PBO receives payment for trial sites ($100 per trial site). These fees will not be refunded after an authorization letter has been issued.

For a renewal of authorization, the applicable fee shall be calculated and due each year that the trial is requested. A renewal fee of $100.00 per submission will apply in addition to the 100$ fee per trial site. Renewal fees will only apply to those trials meeting the renewal criteria outlined in section 2.3.

2.7 Information considered confidential

Non-confidential information includes the applicant's name, trial codes, crop(s) and a general description trait(s) being field tested and the province(s) that the trials are located in. All other information given in the application is considered to be confidential business information and is subject to the federal Access to Information Act and Privacy Act (ATIP). Please contact the CFIA's ATIP Services at 613-225-2342 for additional information.

2.7.1 Provincial government notification

The PBO will send non-confidential information about each trial to designated provincial government contacts in those provinces where proposed trials are to be conducted or renewed. Secondary provincial agencies and provincial governments have a 30 day turnaround time and any comments from them are considered by the PBO in the final evaluation of the application.

2.7.2 Web site summaries of authorized confined research field trials

Non-confidential information about confined research field trials authorized by the PBO for each growing season is made available to the public upon request.

The PBO website contains tables summarizing the total number of field trials authorized and information on the trials. This information includes the organization conducting the research field trial(s), the crop species, a general description of the novel trait(s) and the province(s) in which the trials are being conducted. For example:

Organization	Crop	Trait 1	Trait 2	Trait 3	Province
Suncropgen Inc.	Corn	Insect resistance	Fungal resistance	Selectable marker	Ontario

3 Conditions of authorization of confined research field trials

3.1 General and species-specific terms and conditions for confined research field trials

The terms and conditions include, but are not limited to, reproductive isolation, site monitoring, and post-harvest land use restrictions. See Appendix 3 for general terms and conditions that will be imposed on all trials. To view species-specific terms and conditions from 2003 to present please refer to the PBO website.

When planning trials, please refer to the most recent information available by the PBO. The PBO may alter the terms and conditions from year to year based on the most recent scientific data. Applicants are encouraged to view these terms and conditions as minimum requirements. The PBO may amend terms and conditions on a case-by-case basis depending on the PNT used in the trial and the risk associated with its release under confined conditions. For example, for plant molecular farming trials, the minimum isolation distances to food or feed crops are two times that normally prescribed for the species and four times from crops grown for seed production. Minimum distances between plant molecular farming trials and pasture are also required.

It is solely the applicant's/Canadian Agent's responsibility to ensure compliance with the terms and conditions of authorization, including the conduct of any subcontractors. The applicant must ensure that the field managers are familiar with, and have a copy of, the terms and conditions under which the trial was authorized.

Plants of the same species growing on the trial site, such as control plots and border rows are considered as PNTs and are subject to the terms and conditions of authorization of the trial.

The PBO strongly recommends that applicants notify neighbours that have land surrounding the trial site and which may be affected in the event of a breakdown in reproductive isolation.

3.2 Restrictions on the size and number of confined research field trial sites

In Canada, confined research field trials of PNTs provide researchers with the opportunity to evaluate the PNTs in the field under conditions which minimize their exposure to the environment. The confined research field trial program is only for research purposes and is not intended to support other activities such as seed multiplication for commercial purposes. In order to maintain the integrity of this system, each confined research field trial submission is subject to restrictions in the size and number of sites per province and up to a maximum cumulative hectarage per province. More specifically, confined research field trial sites are limited to no more than:

• 1 hectare per trial site,
• 10 trial sites per submission per province (includes locations submitted in new applications and renewal of authorizations),
• 5 hectares cumulative per submission per province (includes locations submitted in new applications and renewal of authorizations).

For example, in one province an applicant may choose to grow:

1. one line (submission) of a plant species at 5 trial sites. The trial sites are 1 hectare each or less.
2. one line of a plant species at 10 trial sites. The trial sites are 0.5 hectare each or less.

The above restrictions still apply in situations where the confined research field trial is part of variety registration and/or performance trials. Exemptions from the restrictions may be granted, but only for research purposes. Along with their application, the applicant must submit to the PBO a rationale for the exemption and a precise description of management practices that will be put in place in order to mitigate the additional exposure to the environment.

3.3 Reproductive isolation of confined research field trials

In order to minimize potential gene flow, it is necessary to reproductively isolate all PNTs from neighbouring related commercial crops, breeding nurseries, seed multiplication plots, other trials, and sexually compatible wild relatives. This may be done through isolation distances or alternative methods.

The PBO strongly recommends that applicants notify neighbours that have land surrounding the trial site that their crops may be affected in the event of a breakdown in reproductive isolation.

3.3.1 Minimum reproductive isolation distances and destruction zones

The most common means to achieve reproductive isolation is through the use of spatial isolation distance between the plants of the trial and neighbouring sexually compatible plants. Minimum isolation distances have been established through consultation with academics, scientists, and other stakeholders, using requirements adapted from the Canadian Seed Growers Association (CSGA) for producing pedigreed seed crops.

Should the same or related species be found within this isolation zone the applicant must remove them immediately. If inadvertent pollination/hybridization and seed set occur, additional post-harvest land use restrictions and monitoring requirements will be imposed.

For example, for plant molecular farming trials, the minimum isolation distances to food or feed crops are two times that prescribed for the species and four times from seed production. Minimum distances from plant molecular farming trials and pasture are also required.

3.3.2 Alternative reproductive isolation methods

Applicants/Canadian Agents who choose alternative methods for reproductive isolation must ensure that they will have control over the appropriate reproductive isolation distance around each trial site, in the event that the alternative method fails to provide reproductive isolation. The use of an alternative reproductive isolation method must take into account neighbouring fields and any potential financial implications to their owners.

The following alternative methods may be available to reproductively isolate specific PNTs:

• Harvest of plants before flowering requires close monitoring at the onset of flowering.
• Bags, nets or cages placed over flowering plants to prevent pollen exchange, provided that scientific rationale is provided in writing in the application to justify the effectiveness of such measures.
• Removal of floral parts before pollen maturity.
• Guard rows must be seeded no greater than 10 metres and no less than 3 metres from the trial.

In the case of field trials of modified Medicago sativa, Brassica napus or Brassica carinatathe use of a 10 metre deep perimeter of the same species is acceptable to act as guard rows and pollen traps (bee traps). For Brassica rapa a 100 metre deep perimeter of the same species is acceptable to act as guard rows and pollen traps (bee traps). In the case of field trials of Camelina sativa, a 20 metre deep perimeter of the same species is acceptable.

In all cases, the guard row plants must flower concurrently with the PNTs and no large gaps can be created for machinery use. The maximum gap size permitted is 50 cm. If machinery use is required, a maze entrance to the trial may be acceptable. The applicant must provide a maze proposal with scientific justification for the design.

The density of flowering plants in the guard rows must be similar to the density of flowering plants within the trial plot. Options to manage guard row flowering may include seeding time, using varieties with long period of flowering or seed mixture targeted to extend flowering period without compromising flowering density.

Should guard rows fail to flower concurrently with the test material, or should they be interrupted by large gaps (>50 cm), a destruction zone corresponding to the applicable isolation distance will most likely be enforced, and this perimeter must be kept free of sexually compatible plants.

Progeny from the registered varieties in the guard rows (which may result from fertilization with modified pollen) must be harvested and handled in the same manner as PNTs and may not be used as human food or livestock feed unless prior approval is granted by Health Canada or the Animal Feed Division of CFIA, respectively.

For example, if an applicant/Canadian Agent chooses to ensure reproductive isolation of a Brassica rapa trial by netting the PNTs, and if the netting fails to prevent pollen movement, a 400 m isolation distance around the B. rapa trial will be imposed. It is the applicant's/Canadian Agent's responsibility to ensure that all the terms and conditions related to the isolation distance, including destruction of any B. rapa or related species, are met.

3.4 Maps and GPS coordinates

Maps and GPS coordinates for all confined research field trials are a prerequisite of authorization and must be supplied to the PBO, i.e. maps and GPS coordinates must not be submitted to CFIA inspector or area staff. The PBO recognizes that exact trial locations may not be finalized at the time of submitting the application. Applications without exact trial locations will be accepted if:

• The application includes the general location (to the nearest town), the expected planting date, the number of trial sites within each general location, and
• The legal land location is subsequently submitted. The PBO will not authorize a confined research field trial until information detailing the legal land location of each trial site has been given.

Any changes to confined research field trial sites made subsequent to authorization must be received by the PBO on or before May 15th (spring planting) or August 1st (fall planting) of the year of application. After this date trial site changes will not be accepted with the exception of cancellations. If a trial site change is made after May 15th (spring planting) or August 1st (fall planting), authorization of the trial will be revoked and the trial will have to be destroyed.

3.4.1 Maps

It is the responsibility of each applicant to provide a detailed field map of each confined research field trial site as well as a detailed direction to the site, no later than 7 days after planting. When a complete map has already been submitted with the application, the applicant must forward to the PBO the exact planting date of the trial within 7 days after planting.

Maps of confined research field trials must be legible and precise so that CFIA inspectors do not encounter problems locating trials sites, particularly in post-harvest years. Maps should be created electronically, with white background, crisp line drawings and block letters. The use of colours should be avoided. Maps on lined or graph paper will not be accepted. Photocopies or scans of road maps may only be used as a reference for directions to the field. It is recommended to submit the maps electronically via email to the appropriate PBO officer.

3.4.2 GPS coordinates

It is the responsibility of each applicant to submit the GPS (Global Positioning System) coordinates of each confined research field trial site to the PBO within 7 days after planting. The PBO reserves the right to cancel the authorization of any confined research field trial for which GPS coordinates have not been received within seven days after planting of the trial.

GPS coordinates must be taken precisely at all corners of each trial site and provided in the latitude longitude decimal degree format (degree only format) e.g. Lat 37.39941, Long 122.01816. Most of the economically priced units have the option to provide readings in this format. GPS coordinates will be used by CFIA inspectors to assist in locating the trial sites for current year and post-harvest inspections.

• Minimum Recommended GPS Unit Requirements:
• Accuracy:  10-15 meters
• Datum set: WGS84
• Latitude longitude decimal degree format (degree only format – hddd.ddddd) e.g. Lat = 37.39941, Long = -122.01816
• Wide Area Augmentation System (WAAS) as a minimum requirement.

3.5 Chemical treatment notice

If a chemical treatment is used on the trial site that requires a time until safe entry a sign should be posted at the point of entry to the trial indicating the date and time of spraying as well as the time until safe entry. This condition is intended to protect the health and safety of the CFIA inspection staff.

3.6 Equipment cleaning

Seeding, transplanting, harvesting and site maintenance machinery and equipment must be cleaned at the trial site prior to being moved to other locations. This is to prevent dispersal of plant material, especially propagable plant material and pollen. Any material collected during cleaning must be destroyed according to the terms and conditions.

3.7 Records and reporting of confined research field trials

Records of all confined research field trials, including current season and post-harvest site activities must be maintained by the applicant and kept for at least 7 years after the post-harvest land use restrictions is completed and must be made available to the CFIA upon request. Records must include information on transportation of planting material, disposal and storage of all surplus and harvested seed and plant material, cleaning of machinery, the monitoring of the trial site, trial site compliance (including subcontracts), transportation, disposal and/or storage of all seed, and disposal of non-harvested residual plant matter.

Applicants must keep a separate log book for each trial, during the current and post-harvest years of the trial. Log books and records must be kept for 7 years after the end of the post-harvest land use restrictions of a trial. Until the end of the post-harvest restrictions period, a copy of these trial site records must be kept by the field manager at the trial site and/or by the person in charge of the storage location and/or the person in charge of the disposal of seed or propagable material in order to facilitate the inspection of the records, disposal and storage by CFIA inspectors.

A report summarizing the completed trials and experimental data, including any amendments to the original protocol, must also be made available to the CFIA upon request.

All plant material used or harvested from the trial must be accounted for. In cases where the PNT poses a higher environmental risk, such as a trial for plant molecular farming, records are required to be submitted to the PBO within 60 days of harvest.

For some confined research field trials, such as a trial for plant molecular farming, the disposal of residual material must be witnessed by a CFIA inspector. In those cases the seed log showing tracking of seed or propagules from multiplication through planting, harvest and disposal must be presented to the inspector at that time.

To facilitate the records inspection, the PBO recommends that you include in the records general information about the trial such as:

• PBO trial number
• crop type/species
• legal land location
• GPS coordinates
• planting date(s)
• name of field manager
• reproductive isolation method used
• isolation distance (in metres) if applicable
• area under post-harvest land use restriction (e.g. additional 10m or 50m based on harvest method, or additional land use restriction due to a compliance problem)

The following activities are required to be recorded in the trial log books:

1. Transportation of seed and/or plant material to be planted, to and from the trial site. These records must include: a description of the method of transportation, date of transportation, a description of where the material is being transported to and from, and the signature of the responsible party who recorded the information.
2. Disposal and/or storage of all surplus seed from planting at the trial site. These records must include: the quantity of surplus seed, quantity of material disposed of and/or kept in storage, a description of the method of disposal and/or storage, date of disposal, a description of the location where the material is being disposed of and/or stored and the signature of the responsible party who recorded the information.
3. Cleaning of the machinery involved in seeding, transplanting, site maintenance, harvesting, and trial destruction. These records must include: a description of the machinery used, how the machinery was cleaned, date of machinery use and date of cleaning, a description of the site where the machinery was cleaned and the signature of the responsible party who recorded the information.
4. Monitoring of the trial site and isolation distance (and guard rows, if applicable) for the presence of prohibited related species or the same species. These records must include: a description of each site monitoring activity, the date the trial was monitored, the date the isolation distance was monitored (and guard rows, if applicable), the presence of related species, their growth stage as well as the growth stage of the plants in the trial (and guard rows, if applicable), the date the prohibited species were removed/destroyed, the destruction method of the prohibited species that were found and the signature of the responsible party who recorded the information.
5. Recording of compliance problems and corrective actions related to the trial, if applicable. These records must include: a description of the nature of the compliance problem and corrective actions necessary to rectify the problem, the date on which the corrective actions were taken and the signature of the responsible party who recorded the information.
6. Transportation, disposal and/or storage of all seed and/or plant material harvested from the trial site (including the material from the guard rows, and/or non modified plant used as reference, if applicable). These records must include: the quantity of material harvested (test material, reference material, guard rows, if applicable), the date(s) of harvest, a description of the method of transport of the harvested material, a description of the method of disposal and/or storage, date of disposal, the quantity of material disposed of and/or in storage, a description of the location of where the material is being disposed of and/or stored and the signature of the responsible party who recorded the information.
7. Disposal of non-harvested residual plant matter resulting from the trial. These records must include: a description of the method of disposal, the date of disposal and the signature of the responsible party who recorded the information.

3.8 Disposal and storage of plant material from confined research field trials

No harvested material or by-product from a confined research field trial may be used as human food or livestock feed without the prior approval of Health Canada or the Animal Feed Division, CFIA, respectively.

Seed or other propagable plant material that is not to be retained or which is not authorized by the PBO to be retained, must be disposed of by an approved method that will render the seed or propagable plant material non-viable (eg. autoclaving, burning or deep burial to a depth >1m). Composting is not an acceptable method for the disposal of plant material. Disposal of all remaining non-harvested plant material must be in accordance with the stipulated terms and conditions of authorization for that plant species.

Applicants must provide the PBO in writing and within 15 working days after harvest (the final harvest at each trial site, unless another reporting method has been approved by the PBO) with information on

• the quantity of seed and/or plant material harvested at the trial site,
• the harvest date,
• the quantity of seed and/or plant material disposed of, and
• date of disposal,
• the quantity of seed and/or plant material retained and stored
• the location where the material is stored.

3.8.1 Disposal and storage of seed and propagable plant material

Confined research field trial sites should be harvested as soon as reasonably possible to minimize seed loss. This is intended to limit the quantity of propagable plant material incorporated into the soil at the conclusion of the trial, thus limiting the seed bank.

Harvested seed and/or plant material from confined research field trials (including guard rows and/or non modified control material) that is to be retained must be stored appropriately in clearly labelled and secure containers and kept separate from other seed and/or plant material. A secure container includes any means by which seed and any propagable plant material may be contained for transport and storage such that a spill and/or dissemination cannot occur. Each container must be labelled with the minimum following information: PNT material - Do not mix.

3.8.2 Disposal of non-harvested plant material

Applicants are encouraged to destroy all residual plant material in a manner whereby the material is not easily distributed by wind or local fauna yet does not promote seed dormancy. In order to complete the soil incorporation process the applicant is encouraged to use a rototiller, double disc or heavy plow. Light disking and heavy harrowing is acceptable for small seeded crops such as Brassica species. More aggressive incorporation is recommended for larger seeded crop kinds. If the applicant decides to burn the plant material, incineration must be complete.

For some trials, for example in the case of PNTs not intended for general food or feed such as plant molecular farming, disposal and destruction of all residual plant material must be witnessed by a CFIA inspector.

3.9 Post-harvest land use restrictions

Following harvest, PNTs may emerge at the field trial site in subsequent growing season(s) as volunteers. Therefore, the following precautions must be taken to prevent volunteers from setting seeds or from crossing with crops of the same species or with sexually compatible related species:

• Monitoring of the trial site after harvest and in subsequent growing seasons each year the site is subject to post-harvest land use restrictions, in order to identify and ensure the destruction of volunteer plants and sexually compatible related species before flowering;
• Strictly no planting of any species related to the PNT on the trial site and surrounding 10 m, each year the site is subject to post-harvest land use restrictions, in accordance with the species-specific terms and conditions. Should an applicant choose to plant a field trial of the same species on an area under post-harvest land use restrictions, a request must be made to the PBO and will be considered on a case-by-case basis; and
• Monitoring the isolation distance zone (each year the site is subject to post-harvest land use restrictions), in addition to the trial site, for volunteers and for sexually compatible related species may be required in cases when reproductive isolation has failed.
• Applicants are encouraged to select a cover crop which is morphologically distinguishable, throughout all growth stages, from the PNT in order to facilitate identification and destruction of volunteers during post harvest restriction period. For PNTs with a high occurrence of volunteers, applicants are encouraged to leave trial site fallow during the first year of post harvest restriction period.

If harvested by combine (other than small plot combines), an additional 50 metre buffer zone around the site must be monitored each year the site is subject to post-harvest land use restrictions. If a combination of large and small plot combines are used, the 50 metre buffer will be imposed. For all other trials, a 10 metre buffer zone around all sites must be monitored each year the site is subject to post-harvest land use restrictions.

No trial sites subject to post-harvest land use restrictions can be used as pasture for animal grazing since volunteer plants may grow on the site in subsequent growing seasons.

Each trial site is subject to the post-harvest land use restrictions indicated in the terms and conditions of authorization. Post-harvest land use restrictions of a trial site can be lifted upon authorization for unconfined release on an event basis.

Some additional post-harvest land use restrictions, including restrictions of cultivation of food or feed crops, may be imposed in some cases following trials of PNTs expressing traits that may have potential environmental, food or feed safety issues if released, such as a PNT used for plant molecular farming.

3.10 Inspection of confined research field trials

3.10.1 Inspection of the trial sites

CFIA regional inspectors have the authority to inspect trial sites during both the growing season and the period of post-harvest land use restriction for compliance with the terms and conditions under which the trials were authorized. Inspection activities regarding current year and post-harvest trial sites are completed on a random basis without prior notification to the applicant or field manager.

3.10.2 Inspection of the records, disposal and storage methods

CFIA regional inspectors have the authority to inspect the records and methods of disposal and storage of plant material from the confined research field trials during or after completion of the trials to verify compliance with the terms and conditions. The field manager at the trial site and/or the person in charge of the storage location and/or the person in charge of the disposal of seed or propagable material must keep a copy of the confined research field trial site records (see section 3.8) and must be present during the inspection of records to provide the inspector with the required information and documentation. The contact person in charge of the disposal and/or storage of plant material from the confined research field trial(s) will be contacted prior to the inspection of disposal and storage methods and should assist the inspector during the inspection.

3.11 Special cases

3.11.1 PNTs used for plant molecular farming

Applications for confined research field trials for PNTs intended for plant molecular farming will be addressed on a case-by-case basis. In all cases, applicants should note the following:

Recommendation regarding plant molecular farming field trials

• The use of major food or feed crop species for plant molecular farming is not recommended;
• The use of crop species that are pollinated by bees that contribute to commercial honey production is not recommended;
• Developers are encouraged to consider fibre crops, crops with only minor food or feed use, small-acreage specialty food or feed crops, or new crops as production platforms;
• The host species should be as amenable to confinement as possible, i.e. developers should consider level of outcrossing, mode of pollination, weediness, seed dormancy, seed dispersal, harvest efficiency, tendency to volunteer, and available reproductive control mechanisms in choosing a production platform;
• Genetic mechanisms such as tissue-specific or post-harvest inducible expression of the compound may be useful in mitigating environmental exposures.

Additional terms and conditions for plant molecular farming field trials

For traditional food or feed crop species the minimum isolation distances are two times that prescribed for the species as listed in Appendix IV this document. These distances may be reduced if alternative methods of reproductive isolation are used (see Section 3.3.2).

For any species, the trial must be isolated from any seed production field of the same or related species by a distance of four times the isolation distance listed for the species in Appendix IV of this document.

Land within 50 m of the trial perimeters may not be used for food or feed production, including grazing of livestock. It is not necessary that this 50 m be left black. For example, ornamental species, or any other plant that will not be grazed or harvested for food or feed, may be cultivated in this area. Research trials of material that will not enter the food or feed chain will also be permitted within the 50 m area.

The PBO may in some cases impose restrictions on cultivation of crops for food or feed use or on grazing of livestock during post-harvest years of sites of trials of PNTs intended for plant molecular farming. These restrictions will be imposed on a case-by-case basis. Developers are encouraged to consult with the PBO early in the application process to ensure appropriate planning for post-harvest land use.

Disposal of plant residue after harvest must be witnessed by an inspector of CFIA.

Additional information requirement for plant molecular farming trials

Please note that additional time will be required for assessment of potential risks to food and feed supplies by Health Canada and the Animal Feed Division, CFIA, respectively, for confined research field trials of PNTs intended for plant molecular farming which use crop species traditionally used for food or feed. Note that Health Canada and the Animal Feed Division, CFIA, require 60 days for this assessment. Where submitted data is incomplete, additional data will be requested and a new 60 day assessment period will commence when the additional data is received. Applicants are encouraged to consult with the PBO as early as possible to avoid planting delays.

Consult sections 4.2.2 and 4.3.2 for data requirements of these respective assessments. This specific information will be sent by the PBO immediately on receipt to Animal Feed Division of CFIA and/or Health Canada for a 60-day assessment period. Where submitted data is incomplete, additional data will be requested and a new 60 day assessment period will commence when the additional data is received.

If there is any question as to whether this specific information is required, developers are encouraged to consult with the PBO early in the application process and to be prepared to provide any necessary data at least 60 days before the anticipated planting date, to avoid planting delays.

3.11.2 Stacked plant products

Stacked plant products (plant lines developed by conventional crossing of two or more authorized PNTs) which have not yet been notified to the PBO prior to their unconfined release in the Canadian environment are exempted from the requirements of this directive if:

• the proposed planting is less than regular confined research field trial size restrictions (Section 3.2), and
• the proposed planting is intended for scientific research or technical data gathering on the stack.

If a planting falls outside of the Section 3.2 restrictions, or is intended for purposes other than research (e.g. demonstration or promotion of a product or application) the proponent must notify the PBO. The PBO will make a determination as to whether or not a confined research field trial application is required.

Proponents of stacked plant varieties must ensure that they remain in compliance with all other applicable Acts and Regulations, including policies on stacked products for feed and food as set out by the Animal Feed Division, CFIA and Health Canada. Proponents are responsible for contacting the respective groups to ensure continued compliance with the applicable policies.

3.11.3 Outcrossing studies

If an outcrossing study is being performed, related species (modified or non-modified) can be deliberately planted on the trial site and will be part of the experiment. However, PNTs must be separated from plants not included in the experiment by the recommended isolation distance. At the completion of such a study, the experimental plants must be handled in the same manner as PNTs.

3.11.4 Herbicide efficacy studies

For herbicide efficacy studies, related weeds may remain within the trial site, provided they are removed and destroyed before seed set. The isolation distance must remain free from plants of the same species as the PNT and from any sexually compatible relatives of the PNT.

3.11.5 Replanting trial sites with PNTs

If applicants wish to use the same trial site in consecutive years, a partial exemption regarding required post-harvest land use restrictions such as crop rotations may be allowed for plants containing the same gene(s) in the same genetic background, tested on the exact sites as the original trials. The post-harvest land use restrictions must be observed following the last PNT trial. These trials are considered a renewal.

3.11.6 Disease nurseries

Reduced rotation cycles are sometimes required for building up disease inoculum in the soil of trial sites. A partial exemption regarding the post-harvest land use restriction on crop sequences may therefore be allowed in the case of disease nurseries. For example, an applicant may decide to continue to grow a non-modified crop related to the PNT on a confined research field trial site that is subject to post-harvest land use restrictions. This exemption will only be authorized under the following conditions:

1. The applicant must provide in the original confined research field trial application a list of crop species that will be grown at the site in the disease nursery each year the site is subject to post-harvest land use restrictions. Please note that if this information has not been submitted with the application, the exemption in crop sequences will not be authorized.
2. It is the responsibility of the applicant to make sure that during the post-harvest land use restriction period, all species sexually compatible with the PNT (including the related crop grown at the site) are destroyed prior to flowering.
3. All resulting plant material from the related crop being grown at the site during post-harvest will be destroyed after harvest by burning, autoclaving, or burial to a minimum depth of one metre.

4 Other requirements

4.1 Importation of PNT

If a PNT must be imported into Canada to carry out a confined research field trial, the PBO will not authorize a confined research field trial until an import permit has been issued by the Plant Health and Biosecurity Directorate.

• How To Apply For Import of a PNT to Canada

4.2 Notification of the Animal Feed Division of the Canadian Food Inspection Agency

Using the authority of the federal Feeds Act, the Canadian Food Inspection Agency administers a national livestock feed program to verify that livestock feeds manufactured and sold in Canada or imported into Canada are safe, effective and are labelled appropriately. All feeds, including novel feeds, must be authorized and/or registered by the Animal Feed Division prior to use as livestock feed.

Also, if the PNT is a modification of a food or feed crop species and is not intended for general food or feed purpose, the developer must submit exposure and hazard data for livestock health effects assessments, see section 4.2.2.

4.2.1 PNT used for Livestock Feeding Research

Authorization must be obtained from the Animal Feed Division prior to the use of any materials generated in confined research field trials as livestock feed. Applicants or their Canadian agents are responsible for notifying the Animal Feed Division to obtain authorization for the use of any materials generated in the trial as a livestock feed. It is the applicants' responsibility to ensure that all of the requirements of the Feeds Regulations are met. Applicants or their Canadian agents should refer to the CFIA's Chapter 2.6 of the Regulatory Guidance: Feed Registration Procedures and Labelling Standards, entitled “Guidelines for the Assessment of Novel Feeds: Plant Sources” for guidelines regarding the data requirements for authorization of PNTs for feed use.

For more information concerning the feed use of PNTs, refer to the Animal Feed Division of the CFIA web page.

The PBO will distribute copies of received field trial applications to the Animal Feed Division, CFIA, for review if the applicant intends on feeding the material from the confined research field trial to livestock for research purposes. In these case(s) review will be completed by the Animal Feed Division, CFIA.

4.2.2 Traditional Feed Crop Species intended for end uses other than feed production

When a traditional Feed crop species is developed for uses other than feed or food use, for example for plant molecular farming, "Exposure and Hazard" data is required for a 60 day revision by the Animal Feed Division, CFIA. This data will be sent by the PBO immediately on receipt to Feeds Section, CFIA for a 60-day assessment period. Where submitted data is incomplete, additional data will be requested and a new 60 day assessment period will commence when the additional data is received.

The applicant must submit a data package including data for all of the following points.

4.3 Notification of Health Canada

4.3.1 Notification of the Pest Management Regulatory Agency

The Pest Management Regulatory Agency (PMRA), Health Canada, administers the Pest Control Products Act which provides authority to the PMRA for regulating the use and testing of pest control products.

Where a trial involves the use of a pesticide not covered by a current registration, a research permit from the PMRA may be required. It is the applicant's responsibility to notify the (PMRA), Health Canada, when the confined research field trial proposes the use of an unregistered product, or a registered product used for a non-registered purpose. Applicants or their Canadian agents are responsible for communicating with the PMRA regarding registration status of pesticides, research permit applications, and notification submissions.

Applicants or their Canadian agents should refer to the PMRA's Regulatory Directive Dir98-05 "Chemical Pesticide Research Permit Guidelines" for guidelines regarding permit applications and notification submissions. Requirements for permits depend on the size of the field trial, the type of personnel conducting the trial and the premises where it is conducted. For small scale trials, there may be exemptions to the requirement for Permits, but a Notification of Pesticides Research in lieu of an application for Permits of Pesticides Research may be required. The PMRA requires that Applications for Permits of Pesticides Research be submitted 30 to 180 days before treatment, depending on the nature of the pesticide and trial site. Notifications must be submitted to the PMRA at least 30 days before the pesticide treatment.

Information on obtaining research permits or on the registration status of pesticides can be obtained from the PMRA's Pest Management Information Service by phone at 1-800-267-6315 (outside Canada: 1-613-736-3799; long distance charges apply), by e-mail at pmra_infoserv@hc-sc.gc.ca, or by fax at 613-736-3798. Regulatory directives and other general information are available on the Internet at: http://www.hc-sc.gc.ca/cps-spc/pest/index-eng.php

Applications and Notifications regarding pesticides research should be addressed to the Submission Management and Information Division, PMRA, Health Canada (A.L. 6605E1), 2250 Riverside Drive, Ottawa, Ontario K1A 0K9.

4.3.2 Traditional Food Crop Species intended for end uses other than food production

When a traditional Food crop species is developed for uses other than general food use, for example for plant molecular farming, "Exposure and Hazard" data must be provided. This data is required for a 60 days revision to assess human exposure and hazards of unintentional introduction by various means of the plant material into food supplies by Health Canada.

The applicant must submit a data package including data for all of the following points.

This data will be sent by the PBO immediately on receipt to Health Canada for a 60-day assessment period. Where submitted data is incomplete, additional data will be requested and a new 60 day assessment period will commence when the additional data is received.

Appendix I Confined research field trial application form

Appendix I Confined research field trial application form (PDF 9 kb)

Appendix II Fee submission for confined field releases

Appendix II Fee submission for confined field releases (PDF 119 kb)

Appendix III General Terms and Conditions for confined research field trials

The following terms and conditions will be imposed on all confined research field trials:

Transportation
1. The applicant must ensure that all trial seed and plant material, including seed and plant material to be planted, excess from transplantation and harvested seed and plant material, are transported in clearly identified, secure containers and are kept separate from other seed and plant material. These requirements also apply to all non-modified plant material on the trial site.

Reproductive Isolation
2. Plants in the trial must be reproductively isolated from related plants and/or of the same species and/or weedy relatives.

Cleaning of Equipment
3. Seeding, transplanting, site maintenance and harvesting machinery and equipment must be cleaned of all residual plant material at the trial site prior to being moved to other locations to prevent dispersal of novel plant material.

Trial Boundary Marking
4. The use of markers is strongly recommended. Markers should be placed at all corners of the trial site to identify the confined field trial boundaries. The markers (e.g. flags, corner posts, etc.) should be obvious, identifiable and in place for the growing seasons of both the trial and the post-harvest restriction period.

5. Distance measurements from permanent surrounding landmarks must be provided for precise location of the site. Global Positioning System (GPS) coordinates must be taken precisely at all corners of each trial site. The GPS coordinates of each confined research field trial site location must be submitted to the PBO within seven (7) days after planting.

Harvesting and Seed Set
6. Plants must be harvested before full maturity to minimize silique shattering and seed dispersal. If seed set occurs, all seed and other propagable plant material from the confined research field trial, including guard rows, must be harvested unless otherwise approved by the PBO.

Disposal
7. Surplus seed or seedlings, any plant material remaining after planting or transplantation that is to be destroyed, and all propagable plant material harvested from the confined research field trial that is not to be retained, must be disposed of by burning, autoclaving or burial at a depth of one metre. Composting of this material is not an acceptable destruction method. These requirements also apply to all non-modified plant material on the trial site.

8. All non-propagable plant material remaining on the trial site must be either soil-incorporated or destroyed by incineration as soon as possible after harvest. Applicants are encouraged to destroy all non-propagable plant material in a manner whereby the material is not easily distributed by wind or local fauna, yet does not promote seed dormancy. If the applicant decides to burn the plant material, the material must be burned to ash.

9. If a trial is destroyed prior to harvest, applicants must provide information on the trial’s growth stage at the time of destruction, as well as the date and method of destruction, to the PBO in writing within 15 working days.

Storage
10. All seed and plant material including excess from planting and harvested seed and plant material, that is retained must be stored appropriately in clearly labelled and secure containers and kept separate from other seed and plant material. These requirements also apply to non-modified seed and plant material harvested from trial sites. A secure container must be designed to minimize the potential for a spill or dissemination. In the event of any accidental spill or dissemination of material, the PBO must be immediately notified. Each container must be labelled “PNT material – Do not mix”.

Accidental Release
11. In the case of accidental release of propagable material in the environment, recoverable seeds or seedlings must be collected and destroyed, the site must be marked and monitored, and the PBO notified immediately. Plants from unrecoverable seed must be immediately destroyed (this can include mechanical or chemical means).

Records
12. A detailed trial log book must be kept. Records of the confined research field trial, including current season and post-harvest site monitoring, activities related to the trial site compliance, cleaning of machinery, transportation, disposal and storage of all surplus seed and harvested seed and plant material, must be maintained by the applicant and made available to the CFIA upon request. A report summarizing the completed trial and experimental data, including any amendments to the original protocol, must also be made available to the CFIA upon request. Detailed records requirements can be found in section 3.7 of Directive 2000-07.

Information to be Provided to the PBO
13. Any release of a plant with a novel trait into the environment in the absence of explicit authorization by the Director of the Field Crops Division, CFIA, is a contravention of Part V of the Seeds Regulations. Failure to comply with conditions of an authorized release is a contravention of Part V of the Seeds Regulations. In the event of any accidental release of regulated material into the environment, the PBO must be immediately notified.

14. Applicants must provide the following information to the PBO in writing within 15 working days after harvest:

• quantity of seed and plant material harvested at the trial sites
• final date of harvest
• quantity of seed and plant material disposed of
• location, method and date of disposal*
• quantity of seed and plant material retained and stored
• storage location and method.

*Disposal of plant material (propagable and non-propagable) includes harvested plant material as well as residual plant material left on the trial site.

15. Applicants must notify the PBO in writing of the crop species planted on field trial sites for each year the sites are subject to post-harvest land use restrictions. This notification must be received every year by June 15.

Other
16. No plant material from these trials may enter the human food or livestock feed chain unless approved by Health Canada or the Animal Feed Division, CFIA, respectively.

17. If a chemical treatment is used on the trial site that requires a temporary prohibition on entry into the site, a sign must be posted at the access to the trial indicating the date and time of spraying as well as the time until safe entry. This condition is intended to protect the health and safety of the CFIA inspection staff.

Appendix IV Minimum Isolation Distances and Periods of Post-harvest Land Use Restriction of Confined Research Field Trials

Crop	Minimum Isolation Distance	Period of Post-Harvest Land Use Restrictions
Agrostis palustris (creeping bentgrass)	300 m (without cropping)	3 years
Beta vulgaris (sugar beet)	3 m and harvest before flowering	2 years
Brassica carinata (Ethiopian mustard)	200 m from other Brassica spp. 50 m from weedy relatives	3 years
Brassica juncea (brown mustard)	200 m from other Brassica spp. 50 m from weedy relatives	5 years
Brassica napus (argentine rape)	200 m from other Brassica spp. 50 m from weedy relatives	3 years
Brassica rapa (polish rape)	400 m from other Brassica rapa 200 m from other Brassica spp. 50 m from weedy relatives	5 years
Camelina sativa (camelina)	200 m from Camelina spp. 50 m from weedy relatives	5 years
Capsicum annuum (pepper)	20 m	1 year
Carthamus tinctorius (safflower)	400 m	2 years
Cucurbita pepo (squash)	650 m	1 year
Glycine max (soybean)	10 m	1 year
Hordeum vulgare (barley)	10 m	2 years
Lens culinaris (lentil)	10 m	1 year
Linum usitatissimum (flax)	10 m	2 years
Lolium perenne (perennial ryegrass)	300 m (without cropping)	3 years
Lycopersicon esculentum (tomato)	20 m	1 year
Medicago sativum (alfalfa)	300 m (without cropping)	3 years
Nicotiana tabacum (tobacco)	400 m	1 year
Phalaris canariensis (canary seed)	10 m	2 years
Picea spp. (spruce)	removal of seeds and pollen cones	2 years minimum
Pisum sativum (pea)	10 m	1 year
Populus spp. (poplar)	removal of inflorescences	3 years minimum
Sinapis alba (white mustard)	400 m from other S. alba 50 m from other Brassica spp. and weedy relatives	5 years
Solanum tuberosum (potato)	one blank row (~ 1 meter)	2 years
Trifolium repens (white clover)	300 m (without cropping)	years
Triticum aestivum (wheat)	30 m	2 years
Vitus spp. (grapevine)	bagging of flowers	3 years
Zea mays (corn)	200 m	1 year

Appendix V Minimum Monitoring Frequency for Confined Research Field Trials

Crop	Monitoring Frequency Trial Period	Monitoring Frequency Post-Harvest Period
Agrostis palustris Huds. (creeping bentgrass)	weekly, daily and every third day*	every two weeks
Beta vulgaris L. (sugar beet)	weekly	every two weeks
Brassica carinata A. Braun (Ethiopian mustard)	weekly	every two weeks
Brassica juncea L. (brown mustard)	weekly	every two weeks
Brassica napus L. (argentine rape canola)	weekly	every two weeks
Brassica rapa L. (polish rape canola)	weekly	every two weeks
Camelina sativa (camelina)	weekly	weekly
Capsicum annuum L. (pepper)	every two weeks	every two weeks
Carthamus tinctorius L. (safflower)	weekly	every two weeks
Cucurbita pepo L. (squash)	weekly	every two weeks
Glycine max (L.) Merr. (soybean)	every two weeks	every two weeks
Helianthus annuus L. (sunflower)	weekly	every two weeks
Hordeum vulgare L. (barley)	every two weeks	every two weeks
Lens culinaris Medik. (lentil)	every two weeks	every two weeks
Linum usitatissimum L. (flax)	weekly	weekly
Lolium perenne L. (perennial ryegrass)	weekly, daily and every third day*	every two weeks
Lycopersicon esculentum Mill. (tomato)	weekly	every two weeks
Medicago sativa L. (alfalfa)	weekly, daily and every third day*	every two weeks
Nicotiana tabacum L. (tobacco)	weekly	every two weeks
Phalaris canariensis L. (canary seed)	every two weeks	every two weeks
Picea spp. (spruce)	monthly, twice a week during cone formation	monthly
Pisum sativum L. (pea)	every two weeks	every two weeks
Populus spp. (poplar)	monthly, twice a week during flowering and budburst	monthly
Sinapis alba L. (white mustard)	weekly	every two weeks
Solanum tuberosum L. (potato)	weekly	every two weeks
Trifolium repens L. (white clover)	weekly, daily and every third day*	every two weeks
Triticum aestivum L. (wheat)	every two weeks	every two weeks
Vitis spp. (grapevine)	monthly, weekly at pollen shed	monthly
Zea mays L. (corn)	weekly	every two weeks

* These frequencies correspond to monitoring during the growing season prior to budding, at the onset of budding and after budding, respectively.

¹ Transportation of harvested material and/or plant material harvested from the trial site includes the transport from the trial site to the disposal site or to a storage location, transportation from a storage location to another. Transportation also includes transportation to a destination to another until transportation to the final destination and disposal.