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Privacy Notice Statement applicable to form CFIA/ACIA 5805 - Proof of Authority for My CFIA Business Use

The Canadian Food Inspection Agency (CFIA) is committed to protecting the privacy rights of individuals, including safeguarding the confidentiality of information provided by individuals and institutions.

Personal information submitted through the My CFIA portal is collected under the authority of the Canadian Food Inspection Act and related legislations or regulations.

Personal information collected on Form 5805 is used to provide the stakeholder and the CFIA with the assurance that individuals who enrol in My CFIA to access various online services have been appropriately authorized by the stakeholder. This information will be accessible to Agency staff, or those associated to the individual's profile, as may be required by the CFIA for the delivery of regulatory services under the responsibility of the CFIA.

If an individual refuses to provide the required information, the individual will be unable to submit a request for any online services supported by the My CFIA Portal.

Information about the functions, programs, activities and related information holdings of government institutions is subject to the Access to Information Act and the Privacy Act. Personal information collected by the CFIA and the Government of Canada is protected from disclosure to unauthorized persons and/or agencies pursuant to the provisions of the Privacy Act and its regulations. Individuals to whom the personal information pertains have the right to the protection of, correction, and access to their personal information under the Privacy Act, subject to certain exceptions and exemptions. Upon request, individuals may be given access to their file, have incorrect information corrected or have a notation attached.

For inquiries concerning the treatment of personal information in the custody of CFIA, individuals may contact the Canadian Food Inspection Agency's Access to Information and Privacy Office at (located at 1400 Merivale Road, Tower 1, Room 0-149 Ottawa, ON K1A 0Y9, Canada), for access to their personal information pursuant to the provisions of the Privacy and Access to Information Acts. Individuals have the right to file a complaint to the Privacy Commissioner of Canada regarding the CFIA's handling of their personal information.

Note: Do not submit this form to The Access to Information and Privacy Office.

To avoid significant delays, submit your form through My CFIA

The personal information collected will be retained and disposed of in accordance with the Agency's retention and disposal schedule.

Based on the type of online services requested, personal information will be stored in a CFIA personal information bank (PIB); a description of all CFIA PIBs is found in the Agency's Info Source Chapter.

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The following forms are available in Adobe® PDF format. We recommend that you use the specific pdf viewer published by Adobe which is named Adobe Acrobat Reader. You will need the free Adobe® Reader (version 10.0 or higher) on a computing device with a full operating system (OS) in order for the forms to function as they are intended.

Download means to save the file to your computing device for retrieval with software installed on your device.

For optimal performance, download the specific form you need and use it in the Adobe® Reader version which is specific to your device. Some functions may NOT work if the form is used in your browser. The form may not open in some browsers.

Please NOTE: Although we recommend you download the form and open on your computer with Adobe Reader®, you may follow the directions at LiveCycle Help - XFA-based PDF forms on Mozilla Firefox and Google Chrome and Acrobat Help - Change in support for Acrobat and Reader plug-ins in modern web browsers to configure your browser to open the forms. Also, note that many tablets/phones will NOT open these forms even with Adobe Reader. If you require an alternative version, please contact us using the link contact us.

Tips for completing dynamic (PDF-XFA) forms

Printing PDF forms:

Many forms have a print button included. There may be more than one print button in some forms. Each of the print buttons is configured to print a specific page or range of pages. Using other commands to reach the print function is not recommended. If you have clicked a configured print button, do not alter the "Pages to Print" information.

When the Print Dialog box appears, you should see a section titled Page Sizing & Handling. We recommend that you select "Actual size" and ensure the checkbox for "Choose paper source by PDF page size" is selected. This allows the software to print the pages as they are designed to be printed.

Completing dynamic (PDF-XFA) forms:

In Adobe Reader you should see a coloured information bar directly above the form. On the coloured bar, there is a button labelled "Highlight Existing Fields". It is highly recommended that you press the button so that fields are highlighted. This will enable you to easily see where the data portion of fields is located. It will also add a coloured outline to mandatory fields.

When working through a form, we recommend that you tab from one field to the next to have the fullest benefit of the built-in functionality.

Dates – most date fields will have a date picker calendar associated to the field which is accessed from the drop down arrow or by pressing the keyboard arrow keys. To quickly choose dates that are not in the current calendar, you may click the month and year headings.

You may also type the date into date fields; you do not need to type the dashes between the date components. Date fields in most forms are formatted to YYYY-MM-DD.

Many forms include helpful advice in "hover help". In order to view the help, you must hover your mouse over the field until it displays. It will not display very long, so you may need to move your mouse away from the field and then hover again to redisplay the help. If the help is complex, it will also be displayed in text format within the form.

Drop down lists – where possible we have developed our lists in alphabetical order and uppercase letters. To access the list begin typing in uppercase letters. You may also access the list with the keyboard arrow keys.

Emailing PDF forms:

Some forms contain a button which permits you to send the form by email. The form is sent using whatever email service or software you have configured on your computer. If you are using a web mail service (vs. email client software) and have not configured your email service to function with "mail to" links, the button may NOT function. You may save your file, and send the file as an attachment using whatever functionality your computer configuration and email provider supplies.

Note: Do NOT email forms which contain credit card information.

Download the form Proof of Authority for My CFIA Business Use (CFIA/ACIA 5805) - PDF (192 kb)

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