Requesting a Certificate of Free Sale using My CFIA
As of January 15, 2019, the Certificate of Free Sale replaces the Manufacturer's Declaration, which was previously used by regulated parties as an export document for products regulated solely under the Food and Drugs Act. The Manufacturer's Declaration will no longer be issued. Facilities in the manufactured food sector, that is to say products that were previously in the non-federally registered sector, will be able to request the Certificate of Free Sale online, through My CFIA. It is important to note that only those who operate in the manufactured foods sector can apply for the certificate online at this time; other commodity groups will become eligible at a later date. All previously federally registered food businesses should continue to apply for their export certificates through their local CFIA offices. More information on what products and facilities are eligible for the certificate can be found on the Certificate of Free Sale webpage.
In order to request a Certificate of Free Sale, you must meet the following two prerequisites:
- Have a validated party profile in My CFIA, so you can request services on behalf of a business.
How to get a My CFIA profile
Follow the steps on the before you sign up for My CFIA page to obtain a party profile.
- Have a valid Safe Food for Canadians Licence
How to request a Safe Food for Canadians Licence
Follow the steps in the Requesting a Safe Food for Canadians (SFC) Licence video to obtain an SFC Licence.
If you've obtained a party profile in My CFIA, along with a Safe Food for Canadians Licence, you are ready to request a Certificate of Free Sale. To do so, sign in to your My CFIA account and click the sign in link. Then choose your secure sign-in method and enter your credentials.
Once signed in, make sure your validated party that requires the Certificate of Free Sale is selected by clicking the white drop down box under Party Administration, clicking on the proper validated party and clicking Select:
Now scroll down to the Service Request section of your party profile dashboard, where you will be presented with all previously submitted service requests. This section should look similar to this:
Click on the New Service Request link and select Export Application from the drop down menu:
Once you've selected Export Application, you will have to attest that all information you are submitting is complete and accurate and is not false or misleading, by selecting the Accept button.
On the next screen, you will have to name your export application. Make sure to enter a name that will be easy to search once you've submitted your request. You will also have to enter the date of export. It is important to note that certificates will not be issued for shipments that have already left Canada. Once complete, select Next Step. The screen should look like this:
You will then have to select the operating name. The operating name entered will appear on the certificate as the consignor (exporting company). The consignor address type selected will be associated with the operating name that you provide.
On the next screen you must complete the consignee (importing company) information. You will need to fill out all required fields before you can move on.
In the following sections, you will be asked a series of questions that will determine if your export activity is eligible for a Certificate of Free Sale. Select, Next Step, on the Gathering Information for your Export Certificate Application screen, to proceed.
In the first set of questions, you will specify the destination country for the product you would like to export. You will also specify if your product will be transiting through any other countries on its way to the final destination, then select, Next Step. This screen will look like the following:
On the next five screens, you will be asked to enter the:
- Business Line,
- Commodity Group,
- Commodity Sub-Group,
- Commodity Type; and
To do so, select the appropriate response for the product you would like to export by opening the drop-down box on each screen. It is important to note that only products in the Food business line and Manufactured Foods commodity group are eligible to request a Certificate of Free Sale through My CFIA at this time, other commodity groups will become eligible at a later date. Once you've made a selection, select Next Step at the bottom of each screen.
On the following screen, enter the country of origin for the product you are exporting. This product must be of Canadian origin in order to be eligible for a Certificate of Free Sale:
On the next screen, you must confirm that the product you are exporting is intended for human consumption, if it is not, you will not be eligible for a Certificate of Free Sale:
Read the information under, Applicant Declarations carefully on the next screen. To attest that you have read, understood and agree to the conditions listed on the screen, click the circle next to Yes at the bottom, then select, Next:
On the following screen, you will be informed if your shipment requires the Certificate of Free Sale:
You will now have to indicate the establishment consignor name, which will appear on the certificate as the exporting company. If you would like to reference a company that is already associated with your profile, you are able to choose the company name on this screen. If you'd like to add a facility that is not associated with your profile, you can search for it using keywords. If your establishment has multiple licence numbers, please ensure you have selected the correct one. When complete scroll to the bottom of the page and select, Next Step.
On the following screen, you can choose the manufacturer that will appear on the certificate. Follow the same steps as you did when selecting the consignor name on the previous screen to identify what facility manufactured the product that you would like to export.
After you've identified the manufacturer scroll down and select Next Step. You will then be given the option to upload supporting documents. Supporting documents are not needed for the Certificate of Free Sale, so skip this step by selecting, Next Step.
The next screen will ask you to enter transportation details. There are no specific requirements for entering information in the Conveyance Information field for this certificate; however, you can choose to enter flight reference numbers, seal numbers, container numbers, licence plates of vehicles, or any identifying conveyance information here. If you choose not to enter any conveyance information you must still fill out the Conveyance Type field before you can proceed. Once complete, select Next Step.
On the next screen, you can fill out your certificate with required information by selecting the Edit link:
After selecting Edit, the certificate will open. Enter all necessary information on the form then select, Save.
Once you've finished entering all necessary information for the certificate and have selected Save, a screen will be displayed with a summary of all information you have provided for your certificate. Review the information to ensure that it is accurate and submit the application by scrolling down and selecting Submit.
You have completed your Certificate of Free Sale application. Select the Return to Dashboard button to return to your My CFIA dashboard where you can monitor the status of your application.
Please note that upon completing these steps and returning to your dashboard, your Certificate of Free Sale has officially been issued to you and is ready to print. On your dashboard, you can search for your application by keyword or scroll through the service requests and click the request ID. You can also find your Certificate of Free Sale under the Issued Export Certificates tab. Make sure that you print your Certificate of Free Sale in colour and ensure that the original certificate accompanies your shipment.
To access your certificate, select the View Documents button located on this screen:
Your Certificate of Free Sale will now open in a new window. To print the signed certificate, select the Print button. You can only print the original document once. You can print an unlimited amount of certified copies by following the same steps as you did to print the original document.
You have now completed the application and accessed your Certificate of Free Sale.
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