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Archived - Canadian Food Inspection Agency - Quarterly Financial Report (QFR) for the Quarter ended September 30, 2015

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This quarterly report has been prepared by management as required by Section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. This quarterly report should be read in conjunction with the 2015-16 Main Estimates, as well as the 2015-16 Supplementary Estimates (A).

A summary description of the Canadian Food Inspection Agency's (CFIA) program activities can be found in the CFIA's 2015-16 Report on Plans and Priorities.

The quarterly report has not been subject to an external audit or review.

CFIA Mandate

The Minister of Health is responsible for the CFIA and for the overall direction of the Agency. In addition, the Minister of Agriculture and Agri-Food is responsible for oversight of the CFIA's non-food safety agricultural activities, including economic and trade issues, as well as important animal health and plant protection work.

The CFIA is headed by a President, who has the rank and all the powers of a Deputy Head of a Department. The President is also the Chief Executive Officer. The responsibilities of these roles are outlined in the Canadian Food Inspection Act 1997, c.6.

The CFIA is responsible for administering and enforcing 13 federal statutes and 38 sets of regulations, for regulating the safety and quality of food sold in Canada, and for supporting a sustainable plant and animal resource base. In November 2012, the Safe Food for Canadians Act received Royal Assent. This new legislation, when fully in force, will bring into effect new regulations that provide the necessary legal framework for a more consistent approach to strengthening food inspection in Canada. This Act consolidates and will replace the Fish Inspection Act, the Canadian Agricultural Products Act, the Meat Inspection Act, and the food provisions of the Consumer Packaging and Labelling Act.

The Agricultural Growth Act received Royal Assent on February 25, 2015, and has come into force. This Act will modernize and strengthen federal agriculture legislation, support innovation in the Canadian agriculture industry and enhance global market opportunities for Canadians. This Act updates the following suite of Acts CFIA uses to regulate Canada's agriculture sector: Plant Breeders' Rights Act; Feeds Act; Fertilizers Act; Seeds Act; Health of Animals Act; Plant Protection Act; and the Agriculture and Agri-Food Administrative Monetary Penalties Act.

The CFIA shares many of its core responsibilities with other federal departments and agencies, with provincial, territorial and municipal authorities, with private industry, and with other stakeholders.

The CFIA works with its partners to: implement food safety measures; manage food, animal and plant risks, incidents and emergencies; and promote the development of food safety and disease control systems to maintain the safety of Canada's high-quality agriculture, agri-food, aquaculture and fishery products. The Agency's activities include: verifying the compliance of imported products; registering and inspecting establishments; testing food, animals, plants and their related products; and approving the use of many agricultural inputs.

Additionally, the CFIA actively participates in international fora for the development of international science-based rules, standards, guidelines and policies. It also engages in the management of sanitary and phytosanitary committees, established under international agreements, and actively promotes the Canadian science-based regulatory system among foreign trading partners. The CFIA negotiates to resolve scientific and technical issues, contributing to market access for Canadian goods. It also provides scientific advice, develops new technologies, provides testing services, and conducts regulatory research.

At the CFIA, decisions are based on high-quality, timely, relevant science. Science informs policy development and program design and delivery through foresight, advice, risk assessment, the influence of international standards, research and development, and testing.

Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities (Annex A) includes the Agency's spending authorities granted by Parliament and those used by the Agency, consistent with the Main Estimates, Supplementary Estimates (A) for the 2015-16 fiscal year, and authorities received from Treasury Board Central Votes. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before funding can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

When Parliament is dissolved for the purpose of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.

The Agency uses the full accrual method of accounting to prepare and present its annual Agency financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.

Highlights of fiscal quarter and fiscal year-to-date (YTD)

In line with previously reported variances in the Departmental Performance Report and Quarterly Financial Reports, the CFIA determined that variances which are greater than $5.0 million and represent more than a 10 per cent change, in budget or expenditures from one year to the next, are deemed significant. When both of these criteria are met, further analysis is provided.

Significant Changes in the Statement of Authorities (Annex A at end of document)

Authorities Available for Use

At the end of the second quarter, September 30, 2015 (Q2), the CFIA had $751.2 million of authorities available for use, as detailed in Table 1. This is an increase of $110.0 million (17.2 per cent) compared to the end of the same quarter in 2014-15. Below is a breakdown of this increase by vote.

Table 1: Authorities Available for Use for the Year Ending March 31, 2016 and March 31, 2015
(in thousands of dollars)
Vote 1 - Operating Expenditures and Contributions 554,007 489,464 64,543 13.2%
Vote 5 - Capital Expenditures 61,747 26,751 34,996 130.8%
Budgetary Statutory Authorities
Employee benefit plan 78,825 68,373 10,452 15.3%
Compensation payments 3,500 3,500 0 0.0%
Spending of revenues 53,161 53,161 0 0.0%
Total Authorities 751,240 641,249 109,991 17.2%

Numbers may not add due to rounding.

The primary reasons for the $64.5 million (13.2 per cent) increase in Vote 1 – Operating Expenditures and Contributions authorities in 2015-16 Q2 include:

These increases in authorities are partially offset by:

The $35.0 million (130.8 per cent) increase in Vote 5 – Capital Expenditures authorities is mainly due to:

The primary reasons for the $10.5 million (15.3 per cent) increase in Statutory Employee Benefit Plan authorities are related to the salary impacts of new, renewed and incremental program funding partially offset by funding decreases, as outlined above for Vote 1 and Vote 5.

Year-to-Date Expenditures

At the end of the 2015-16 second quarter, the CFIA had expenditures of $350.4 million as outlined in Table 2. This represents an overall increase of $6.3 million (1.8 per cent) compared to the end of the same quarter in 2014-15. Below is a breakdown of the variances of expenditures by vote.

Table 2: Year-to-Date Expenditures Used as of September 30, 2015 and September 30, 2014
(in thousands of dollars)
Vote 1 - Operating Expenditures and Contributions 271,877 278,905 (7,028) (2.5%)
Vote 5 - Capital Expenditures 12,534 5,126 7,408 144.5%
Budgetary Statutory Authorities
Employee benefit plan 38,979 34,186 4,793 14.0%
Compensation payments 12,495 1,119 11,376 1,016.6%
Spending of revenues/Other 14,559 24,854 (10,295) (41.4%)
Total Expenditures 350,444 344,190 6,254 1.8%

Numbers may not add due to rounding.

The expenditure increase of $7.4 million (144.5 per cent) in the 2015-16 Vote 5 – Capital Expenditures is mainly due to expenditures related to the redevelopment of the St. Hyacinthe Laboratory, an increase in fleet acquisitions and the implementation of the Federal Infrastructure Initiative.

The primary reason for the $11.4 million (1,016.6 per cent) expenditure increase in Budgetary Statutory Authorities – Compensation Payments is due to an increase in payments made under the Health of Animals Act. Thus far in 2015-16 the Agency has issued $11.0 million in compensation payments due to the Avian Influenza outbreak in southern Ontario in April 2015.

The decrease in expenditures of $10.3 million (41.4 per cent) for the spending of revenues is primarily due to collective bargaining retroactive payments that were processed in 2014-15.

Significant Changes in the Departmental Budgetary Expenditures by Standard Object (Annex B at end of document)

Planned Expenditures (Equivalent to Authorities) by Standard Object

Under "Planned expenditures for the year ending March 31, 2016", the CFIA's "Personnel" authorities increased by $64.4 million (13.4 per cent) when compared to the previous year. This increase is primarily due to: new resources received to establish a Food Safety Information Network (FSIN); timing differences in the receipt of authorities for the renewal of Bovine Spongiform Encephalopathy (BSE) and for the increased frequency of food inspections in meat processing establishments; incremental authorities for the Electronic Service Delivery Platform (ESDP) and to strengthen Canada's food safety oversight; as well as additional authorities related to collective bargaining settlements.

Authorities for "Professional and special services" increased by $27.9 million (47.6 per cent) when compared to the previous year. This increase is primarily due to new temporary funding received for the Federal Infrastructure Initiative (2015-16 and 2016-17) and incremental resources received for ESDP. A smaller portion of the increase can be attributed to the timing difference in the transfer resources for Market Access and Growing Forward II initiatives.

Expended During the Quarter Ended September 30, 2015 by Standard Object

The expenditure decrease of $20.9 million (13.9 per cent) under "Expended during the quarter ended September 30, 2015" for "Personnel" is primarily due to significant one-time disbursements of retroactive salary settlements that occurred in the second quarter of 2014-15, and the timing of month end salary expenditures between June 30, 2015 (Q1) and September 30, 2015 (Q2) in 2015-16. These expenditure decreases are partially offset by the one-time increase in the cash out of accumulated severance in the second quarter of 2015-16 as compared to the second quarter of 2014-15.

Year-to-Date Expenditures by Standard Object

The $11.7 million (894.5 per cent) expenditure increase in "Transfer payments" is mainly due to the increase in statutory compensation payments issued under the Health of Animals Act related to the Avian Influenza outbreak in Ontario.

"Other Subsidies and Payments" expenditures decreased by $16.1 million (94.7 per cent) primarily due to the 2014-15 one-time transition payment to implement salary payment in arrears by the Government of Canada.

Risks and Uncertainties

This Quarterly Financial Report reflects the results of the current fiscal period in relation to Main Estimates, Supplementary Estimates (A) and authorities received from Treasury Board Central Votes. The Agency anticipates receiving further incremental 2015-16 funding from Treasury Board Central Votes and upcoming Supplementary Estimates for 2015-16. In addition to delivering all of the Agency's programs based on anticipated spending authorities, the Agency faces other financial risks and uncertainties.

Wage and salary increases resulting from upcoming collective agreement settlements for 2014-15 and 2015-16 will have to be absorbed by the Agency. The exact amount of these salary increases is not yet known, however, the Agency has taken appropriate action to plan and mitigate the risks associated with these costs to be absorbed in 2015-16 and future years.

As part of the Federal Infrastructure Initiative, $65.7 million over two years (2015-16 and 2016-17) was approved for the CFIA to accelerate its renewal and upgrades of various critical infrastructure. Due to the number of total government wide projects expected to be delivered in a tight timeframe, there is a risk that increased demand will affect the availability of experienced and qualified project managers, tradespeople, equipment and supplies, which could potentially lead to delays and/or increased costs associated with completing the work.

To minimize and mitigate this risk, the CFIA began as much preliminary work as possible, such as Requests for Proposal and Statements of Work, as soon as the required Treasury Board approvals were obtained. In addition, the Agency has and will continue to engage experienced project managers to serve on-site to oversee project progress in a hands-on manner, thereby observing, monitoring and mitigating potential delays and overruns before they affect efficient project completion.

The CFIA strives to fulfill its mandate and responsibilities by balancing both risks and opportunities when designing its policies, programs and services. The Agency is implementing an ambitious transformation agenda to better meet the needs of stakeholders such as consumers, industry and international trading partners, that include innovation and integrated risk management.

The Agency has adopted an integrated approach to corporate risk management called the Integrated Risk Management (IRM). This is a continuous proactive and systematic process for assessing, managing and communicating risk from an organization-wide perspective. The CFIA is continually refining and improving how it views risk and applies risk knowledge in its decision making at both the corporate and operational levels. This, in turn, supports the achievement of the CFIA's strategic outcome – a safe and accessible food and plant and animal resource base.

Significant Changes in Relation to Operations, Personnel and Programs

Avian Influenza Outbreaks

In early December 2014, there was an Avian Influenza outbreak in British Columbia. Four months later, in April 2015, the presence of Avian Influenza (AI) was also confirmed in Ontario.

The strain of the virus in Ontario was nearly identical to the strain identified in British Columbia at the end of 2014, and also closely matched a strain isolated in Washington State, US. Avian Influenza circulates in migratory wild birds and waterfowl, which poses a risk for spreading the disease.

Since the onset of the outbreaks, the CFIA and its provincial and industry partners have been working together to rapidly mobilize all necessary resources to contain the outbreak and re-establish disease-free status for market access. In accordance with internationally accepted practices, the Agency established AI Control Zones to control the movement of animals, products and equipment to minimize disease spread.

Canada notified the World Organisation for Animal Health (OIE) that as of June 3, 2015, British Colombia is considered free of notifiable Avian Influenza. The declaration was based on the successful completion of a three-month surveillance period following the eradication of notifiable AI in domestic poultry in the province. As of September 30, 2015, Ontario has almost completed its three-month surveillance period and is on track for the same successful closure.

Federal Infrastructure Initiative

As part of the incremental funding provided for the Federal Infrastructure Initiative the Agency will be able to accelerate required infrastructure renewals and upgrades at eight of its fourteen scientific laboratories over the next two fiscal years. The initiative includes multiple projects such as roof replacements, and heating, ventilating and air conditioning upgrades, etc.

The CFIA recognizes that sound management of its assets demands a disciplined approach. Therefore, a dedicated governance structure has been set up to oversee all projects undertaken as part of this initiative. In addition, the CFIA has established appropriate management, reporting, and financial controls to ensure that the Agency meets all project management and reporting requirements associated with the investments in the Agency's critical infrastructure.

New "Regulatory Science" Classification Group

To modernize how scientific work at the CFIA is described and to provide employees with greater career mobility and development opportunities, the Agency has approved a new classification group called Regulatory Science. The new Regulatory Science group will amalgamate the Biological Sciences, Chemistry and Agriculture classification groups that are currently in use at the Agency.

The CFIA and the Scientific and Analytical Executive of the Professional Institute of Public Services Canada worked collaboratively on the project, updating decades old classification standards. Both parties have agreed to implementation through a phased approach, targeting completion by the end of the 2015-16 fiscal year. This conversion to the new Regulatory Science group will be cost neutral to the Agency.

Original signed by:

B.A. (Bruce) Archibald, PhD

Ottawa, Ontario
Date: November 20, 2015

Daniel G. Paquette, CPA, CA
Corporate Management Branch and Chief Financial Officer

Ottawa, Ontario
Date: November 13, 2015

Annex A
Statement of Authorities (unaudited)
For the quarter ended September 30, 2015
(in thousands of dollars)
Fiscal year 2015-16Fiscal year 2014-15
Total available for use for the year ending March 31, 2016 Table Note 1 Expended during the quarter ended September 30, 2015 Year to date used at quarter-endTotal available for use for the year ending March 31, 2015 Table Note 1 Used during the quarter ended September 30, 2014 Year to date used at quarter-end
Vote 1 - Operating expenditures and contributions 554,007 124,388 271,877 489,464 136,436 278,905
Vote 5 - Capital expenditures 61,747 8,059 12,534 26,751 3,889 5,126
Budgetary statutory authorities
Employee benefit plans 78,825 19,489 38,979 68,373 17,093 34,186
Compensation payments 3,500 3,635 12,495 3,500 215 1,119
Spending of revenues 53,161 10,525 14,527 53,161 20,561 24,790
Refunds of previous years revenue 0 5 30 0 62 64
Collection agency fees 0 1 1 0 0 0
Spending of proceeds from the disposal of surplus Crown assets 0 1 1 0 0 0
Total budgetary authorities 751,240 166,103 350,444 641,249 178,256 344,190

Numbers may not add due to rounding.

Table Notes

Table note 1

Includes only authorities granted by Parliament at quarter-end.

Return to table note 1 referrer

Annex B
Departmental budgetary expenditures by Standard Object (unaudited)
For the quarter ended September 30, 2015
(in thousands of dollars)
Fiscal year 2015-16Fiscal year 2014-15
Planned expenditures for the year ending March 31, 2016 Table Note 2 Expended during the quarter ended September 30, 2015 Year to date used at quarter-endPlanned expenditures for the year ending March 31, 2015 Table Note 2 Expended during the quarter ended September 30, 2014 Year to date used at quarter-end
Personnel 547,197 129,494 288,291 482,752 150,402 285,322
Transportation and communications 29,952 3,200 5,967 26,326 3,363 5,663
Information 4,112 47 87 1,624 77 113
Professional and special services 86,332 15,785 22,615 58,476 14,129 21,249
Rentals 9,592 3,039 3,349 7,842 2,839 3,067
Repair and maintenance 22,596 3,201 4,745 19,845 2,110 2,723
Utilities, materials and supplies 20,777 3,616 5,969 16,849 3,372 5,466
Acquisition of land, buildings and works 0 0 0 0 0 0
Acquisition of machinery and equipment 22,934 3,316 5,551 20,655 1,236 2,258
Transfer payments 4,319 3,856 12,969 4,319 399 1,304
Other subsidies and payments 3,429 549 901 2,561 329 17,025
Total gross budgetary expenditures 751,240 166,103 350,444 641,249 178,256 344,190

Numbers may not add due to rounding.

Table Notes

Table note 2

Includes only authorities granted by Parliament at quarter-end.

Return to table note 2 referrer

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