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Feed Facility Record Removal and Retention Policy

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June 2009

Section 7 (d) of the Feeds Act provides the authority for an inspector to remove production records from facilities for the purpose of review or as evidence of non-compliance. These records are created and/or used by the facility under consideration, and are not the property of Canadian Food Inspection Agency (CFIA). Documents removed for review generally consist of mixing formulae, mixing sheets, product labels, and any other records requiring access to information or tools not available on-site. Where reasonable, records should be reviewed at the facility. However, the determination of which of these records to remove for review is the prerogative of the inspector. Determining factors may include:

The authority to remove these documents carries the obligation to manage them in a manner that respects the confidentiality expectations of the facility and meets CFIA's regulatory obligations. Those obligations are outlined below:

For additional information on this authority, please consult Part Two of the Multi-Institutional Disposition Authorities (MIDA)

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