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Guidance for the movement of plants, plant parts and soil leaving the Japanese beetle regulated area in Vancouver, British Columbia

This page is part of the Guidance Document Repository (GDR).

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Table of contents

1.0 Introduction

The Canadian Food Inspection Agency (CFIA) has established a regulated area to control the spread of Japanese beetle in the Vancouver area.

The CFIA is working with the City of Vancouver, Province of British Columbia (BC), BC Invasive Species Council, BC Landscape and Nursery Association and other stakeholders to control the movement of material (regulated articles) that could contribute to the spread of Japanese beetle.

Japanese Beetle - Regulated Area (Vancouver). Description follows.
Description of map – Japanese Beetle (Popillia japonica) regulated areas of Vancouver, British Columbia

This map shows the boundaries of the Japanese beetle regulated area in the City of Vancouver in British Columbia. The regulated area includes downtown Vancouver, the West End, Stanley Park, and False Creek and extends east to Clark Drive, south to 12th Avenue and west to Burrard Street, including Kits Point.

Please visit the CFIA's Japanese beetle web page to stay informed of any changes to the regulated area.

Anyone growing or working with plants, soil or plant waste in the regulated area should be aware of the full requirements described below. Municipal bylaws and Provincial laws must still be followed.

1.1 When to contact CFIA

If you have a situation that is not covered on the CFIA's website or in this document, or you require a movement certificate, please contact the CFIA at 604-292-5742 or by email. You may also report a Japanese beetle sighting as well as knocked down, damaged or vandalized traps using this phone number and email address.

Japanese beetle on a leaf
Photo credit: Katja Schulz, Creative Commons 2.0

2.0 Regulated articles

Regulated articles are things that are infested or likely to be infested with Japanese beetle when originating from the regulated area. Regulated articles include things that may be a pathway for the movement of Japanese beetle eggs, larvae, pupae and/or adults. The list of regulated articles varies over the course of a year, depending on the life stage of Japanese beetle which may be present.

The following articles require a CFIA movement certificate before they can be moved out of the regulated area:

Note

"Soil" means the loose surface of the earth in which plants grow, in most cases consisting of disintegrated rock with an admixture of organic matter, including related matter such as clay, silt, sand, soil minerals, humus, compost, earthworm castings, muck, plant litter and debris, either individually or in combination with soil.

3.0 Exempted articles

The following are considered exempted articles, as they are unlikely to carry live Japanese beetle. These articles can move freely out of the regulated area and do not require a CFIA movement certificate. Other exemptions may be considered on a case-by-case basis, at the discretion of the CFIA.

4.0 Site assessment – determining if regulated articles require disposal

Deep burial disposal requirements may be waived for sites inside the regulated area that are unlikely to support Japanese beetle development. Any site inside the regulated area, with soil, is eligible for a CFIA site assessment. See Appendix 1 for the site assessment application form.

5.0 Disposal and Treatment Options for Regulated Articles

5.1 Options within the regulated area (no movement certificate required)

Please use green/compost bins picked up by the City of Vancouver to dispose of regulated plant waste (for example, pruning waste, grass clippings, leaves, weeds, and spent flowers) that is substantially free from soil. City of Vancouver requirements for green bins must still be followed. See section 6.0 for soil requirements as well as plants and plant parts with soil requirements, which remain in effect year-round. The temporary transfer station at West 1st Avenue and Wylie Street is open from mid-June to mid-October, and will accept small amounts of green waste and soil – see the City of Vancouver's website for more information on dates and times of operation and what items are accepted.

5.2 Options outside the regulated area (movement certificate required)

All regulated articles leaving the regulated area require a movement certificate and must be treated or disposed in a CFIA-approved manner. Please contact CFIA prior to initiating treatment or disposal processes to apply for a movement certificate.

To request a movement certificate, email the CFIA a completed copy of the application form found in Appendix 2. Your movement certificate will have listed on it a set of conditions that must be followed to mitigate the risk of spreading the beetle through moving regulated articles.

Heat treatment or composting are potential treatment options for regulated articles, see Appendix 3 for more details. Deep burial is an approved disposal method. The Vancouver Landfill will accept some material for deep burial by appointment. If you would like to use a different disposal site or one of these treatment options please contact the CFIA for additional information. CFIA approval is required prior to using any new treatment and disposal options that are not indicated in this section or in Appendix 3. Propose alternative options in writing to CFIA for consideration and include a detailed description of the regulated articles and the disposal or treatment process.

6.0 Movement Requirements for articles leaving the regulated area

Regulated articles Time of year Examples Japanese beetle life stage present Movement Certificate Required?
Soil Year round Larvae, pupae and/or eggs Yes
Plants and plant parts with soil attached Year round Potted plants, turfgrass, sod, ornamental grasses, raked plant debris with soil Larvae, pupae and/or eggs Yes
Plants and above-ground plant parts that are substantially free from soil June 15 – October 15 Grass clippings, pruning waste and branches with leaves attached Adult beetles Yes
Plants and above-ground plant parts that are substantially free from soil free October 16 – June 14 Grass clippings, pruning waste and branches with leaves attached n/a No
Figure 1 - Map of the Japanese beetle regulated area (RA) in Vancouver, British Columbia.
Figure 1 - Map of the Japanese beetle regulated area (RA) in Vancouver, British Columbia.

Figure 1 - Map of the Japanese beetle regulated area (RA) in Vancouver, British Columbia. Movement of regulated articles within the RA and movement into the RA (green arrows) are unrestricted and do not require a movement certificate. Movement of regulated articles out of the RA (red arrow is restricted and may require a movement certificate. Please consult section 6.0 to determine if you need a movement certificate. The location of the temporary transfer station run by the City of Vancouver is depicted by the blue star.

6.1 Soil – regulated year-round

All forms of soil require a CFIA issued movement certificate to move outside of the regulated area.

The top 30 cm of soil must be treated or disposed of in accordance with CFIA specifications (for example, heat treatment or deep burial). Any sites that are unlikely to support Japanese beetle development may be eligible for a site assessment (see section 4.0). If you are moving large quantities of soil out of the regulated area that cannot go to the temporary transfer station, contact CFIA prior to the start of work by email or phone 604-292-5742. Note that the Vancouver Landfill requires advance notice to prepare for deep burial operations and that it is your responsibility to make arrangements for deep burial. For more information about the Vancouver Landfill requirements please consult the website for the Vancouver Landfill and Recycling Depot.

Soil that is deeper than 30 cm and soil that is beneath an impermeable surface (for example, asphalt, cement or similar plant barrier) does not require specific treatment or deep burial but still requires a CFIA movement certificate. Material that does not fit the definition of soil does not require treatment or deep burial but still requires a movement certificate.

Note

Material that does not fit the definition of soil can include rocks and concrete that are substantially free from soil, clay, sand, silt, or other types of inorganic construction waste or combinations of inorganic material used as fill that are substantially free from soil, clay, sand, and silt.

6.2 Plants and plant parts with soil – regulated year-round

This category of regulated article includes items such as green plant waste with soil, turfgrass, sod, ornamental grasses, annuals, perennials, bulbs, shrubs, bedding plants and potted houseplants as well as patio plants grown outdoors.

Plants for planting with soil attached

Plants with soil (including plants grown in commercially produced soil-less growing media) from the regulated area, which are not destined for disposal within the regulated area, must meet CFIA requirements to be moved outside of the regulated area. Such movements will be considered on a case-by-case basis. This includes plants that need to be returned to the original supplier outside the regulated area. Plants may or may not be eligible to move outside the regulated area depending on a number of factors including size of the plant root ball and availability of effective and approved treatments as per section 5.3 of D-96-15. Please contact the CFIA (see section 1.1) if you need to move plants outside the regulated area.

Plant retailers or suppliers play an important role in helping prevent the human-assisted spread of Japanese beetle from Vancouver by informing their associates and customers about the plant and soil movement restrictions, as outlined in this document. Plant suppliers may need to adjust their practices to prevent movement of regulated plant material outside of the regulated area.

Plant waste with soil for disposal

Plant waste may be disposed of through a municipal green/compost waste program in accordance with program requirements. Contact the CFIA before moving regulated articles out of the regulated area for disposal. Please visit the CFIA's Japanese beetle web page to check for updates on where to take green plant waste (plants and plant parts without soil) starting June 15 each year.

A CFIA movement certificate is required before moving outside of the regulated area for disposal. These articles must be treated or disposed of in accordance with CFIA specifications (for example heat-treatment or deep burial).

6.3 Plants and above-ground plant parts without soil – only regulated between June 15 and October 15

This includes all outdoor plants, plant parts free from soil and green plant waste, other than leaf-free woody material and commercially-grown cut flowers/decorative branches (see section 3.0). As much as possible, these materials should be mulched in place or composted within the regulated area. Green plant waste (above-ground plant parts including grass clippings, and plants and plant parts without soil) cannot leave the regulated area without a CFIA movement certificate, between June 15 and October 15, which is the Japanese beetle flight period.

However, individuals disposing of plant waste (for example, pruning waste, grass clippings, leaves, weeds, and spent flowers) that is substantially free from soil through a municipal green waste or leaf collection program do not need a movement certificate.

Please visit the City of Vancouver's website for more information on dates and times of operation and what items are accepted.

7.0 Additional measures for industry to help prevent the spread of Japanese beetle from the regulated area

7.1 Handling regulated articles

To reduce the risk of spreading Japanese beetle, changes to standard operating procedures may be necessary. CFIA is not responsible for any additional costs incurred as a result of Japanese beetle movement restrictions. Year-round, leave behind as much soil as you can at your worksite in the regulated area and mulch plant waste in place or compost within the regulated area. Clean soil from all items on-site before leaving the regulated area such as equipment/tools and boots and before leaving disposal/transfer sites. Be especially diligent when cleaning aerating and power raking equipment before these items leave the regulated area, as this equipment could present a significant risk for carrying various Japanese beetle life stages. Please avoid using this equipment as much as possible. Leave root balls and below-ground parts in the ground and dispose of the above-ground portion if required.

There is no need to segregate green waste from soil if it will all be deep buried at the Vancouver Landfill (see section 4.0).

From June 15 to October 15, shake plants to remove any Japanese beetle prior to disposal or prior to loading it into your vehicle for transport to a CFIA-approved site. Check for adult Japanese beetle hitchhikers on clothing as well as inside and outside vehicles and equipment.

If you see suspect adult Japanese beetles take high-resolution photographs and send them to CFIA and/or attempt to collect as many beetles as possible in a sealed hard-sided container, place in the freezer then contact CFIA by phone at 604-292-5742 or by email.

Prior to leaving the regulated area sweep out tarps/grass catchers and vehicles (for example truck boxes, containers, dump trucks) used to transport regulated material.

If you are working inside and outside the regulated area, do not bring regulated articles (plant material and soil) to work sites outside the regulated area. Do not store regulated articles outside the regulated area.

7.2 Promoting awareness about Japanese beetle

Where applicable, please work with plant suppliers (vendors) and other associates to establish roles and responsibilities regarding Japanese beetle movement restrictions for plants and green waste to ensure you are compliant. Contact CFIA to obtain Japanese beetle outreach materials that you can display and distribute.

7.3 Managing plant returns from the regulated area

People and organizations located outside the regulated area are encouraged to reject plant returns from the regulated area due to the potential risk of spreading Japanese beetle. In the event that plants with soil from the regulated area are accepted at a location outside the regulated area, immediately secure and safeguard the plants (for example double-bag them) and call CFIA (see section 1.1 above) to get a movement certificate. Those people or organizations in care and control of the regulated plants are responsible for all costs associated with disposal of the non-compliant plants.

8.0 Non-compliance with the movement requirements for Japanese beetle

When issues of non-compliance are observed, the CFIA will follow the Agency's Compliance and Enforcement Operational Policy.

One of the enforcement options is to issue an Administrative Monetary Penalty which is a Notice of Violation with a warning or it can include a penalty. Penalties for individuals can range from $500 to $1,300 and $1,300 to $10,000 for violations committed during the course of business.

Learn more about the Japanese beetle and get updates on this response effort.

Appendix 1 - Application Form for a Site Assessment by the Canadian Food Inspection Agency (CFIA) for Movement of Soil out of the Regulated Area for Japanese Beetle

PDF (95.7 kb)

Company Name (if applicable):

space

Contact Person Name:

space

Contact Phone Number:

space

Contact Email:

space

Site Address:

space

Is the soil on the site currently covered by an impermeable surface (asphalt / concrete / gravel)? Please describe the type of material that is covering the soil.

Yes Box No Box Don't know Box

General description of the soil to be moved
For example: 'top soil' or 'fill dirt'?

space

Is there any grass/turf/sod/lawn/plants growing on the site?

Yes Box No Box Don't know Box

Does your company have a permit from the BC Ministry of Environment to move the soil from the site?
If yes, provide a copy of the permit with this application AND provide details, including:
Where do you plan to move the soil to (address)?

Yes Box No Box Don't know Box

What is the projected start date of soil removal (DD/MM/YYYY)?

space

In order to complete this assessment, you must submit this completed form and good-quality photos of the entire site (showing the ground cover / soil) prior to any work being done to cfia.wstjb-sj.acia@canada.ca

Additional information (For example: One time movement or multiple trips out of the regulated area? Other companies involved?)

Appendix 2 – Application for movement certification of regulated material for Japanese beetle under the Plant Protection Act and Japanese Beetle Infested Place Order for the City of Vancouver

PDF (406 kb)

Before completing your application, please refer to the links below, as these are tools to assist in determining if a Movement Certificate is required for the material you wish to move within Canada.

Internet Links

Where to send the completed application:
By Email: cfia.wstJB-SJ.acia@canada.ca

Upon receipt of a completed application, the issuance of a movement certificate may take up to 5 business days. Please note that incomplete applications may cause a delay in this process.

You may contact the CFIA at 604-292-5742 or by email at cfia.wstJB-SJ.acia@canada.ca for any questions or inquiries regarding this form.

I Want to Receive Movement Certificate by:

Facsimile Box space Email Box space

Applicant/Contact Name
space

Organization/Company Name (if applicable)
space

Organization/Company Street Address
space

Postal Code
space

City
space

Province
space

Telephone Number
space

Email Address
space

Description of Article(s) to be moved out of Regulated Area:
space Top 30cm of Undisturbed Soil
space Soil that is 30cm or deeper, or soil from beneath impermeable surface
space Rooted Plants with Attached Soil
space Above-Ground Plant Parts (regulated June 15-Oct 15)
space Other (Please describe: space)

Article End Use:
space Disposal
space Treatment / Processing

space Planting

space Single Movement/Shipment
space Multiple Movements/Shipments

Planned Start Date:
Planned End Date:

Article Origin Address (Work site address)
space

Article Destination Address
space

How did you learn about Japanese beetle movement restrictions?

I certify that I am the applicant on this application and that I comply with the requirements of the Plant Protection Act and the Plant Protection Regulations including section 30 of those Regulations and that the information provided in this Application for Permit is true, correct and complete.

The information collected on this form may be accessible or protected under the provisions of the Access to Information Act and the Privacy Act.

space
Applicant Signature

space
Date

space
Print your name here

space
Organization Name/Company Name

The information you provide on this document and associated attachments is collected by the CFIA under the authority of the Plant Protection Act for the purpose of issuing a Movement Certificate. Personal information will be protected under the provisions of the Privacy Act and will be stored in Personal Information Bank CFIA/PPU-115. Information may be accessible or protected under the provisions of the Access to Information Act and the Privacy Act. Page 2 of 2

Appendix 3 – Composting and heat treatment specifications

PDF (449 kb)

If you are heat treating or composting regulated articles, you must maintain records of the following procedures. In order to verify temperature, time, moisture and receiving time, these records must be made available to CFIA upon request.

Composting:

Heat Treatment: Regulated articles may be heat treated, as specified in the table below. Timing of the heat treatment begins only when the entire mass has reached or exceeded the targeted temperature. Records and documentation must be made available to the CFIA.

Table A: Composting and heat treatment schedules for regulated articles to lessen the risk of Japanese beetle.

Description Minimum temperature Minimum moisture content Minimum time
Composting 55°C (131°F) 40% 2 weeks
Composting 65°C (149°F) 40% 1 week
Heat treatment 74°C (165°F) Saturated/Wet heat 4 hours
Heat treatment 80°C (176°F) Saturated/Wet heat 2 hours
Heat treatment 90°C (194°F) Saturated/Wet heat 1 hour
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